{meta} 9 February 2019 - 23 February 2019

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

20/02/2019 - Pendleton Together Rent and Service Charge 2019/20 ref: 441    Recommendations Approved

Decision Maker: City Issues Briefing

Made at meeting: 20/02/2019 - City Issues Briefing

Decision published: 21/02/2019

Effective from: 20/02/2019

Decision:

Executive Decision

 

Urgent Executive Decision

 

Request to a Scrutiny Chair that an Urgent Executive Decision be made without being published in the Forward Plan, and / or that and the Executive Decision be exempt from Call-In for Scrutiny

 

Decision maker

 

City Mayor following consultation with Cabinet

Nature of the decision

 

Pendleton Together Rent and Service Charges 2019/20

Non-confidential reports

Can be made available to the public

Report published on 12th February 2019

Confidential reports

Containing confidential or exempt information

 

Reason for confidentiality

 

 

Intended date of decision

 

20th February 2019

Officer contact details

For any further information

Name:

Tel:

Email:

Joanne Hardman

0161 793 3156

Joanne.hardman@salford.gov.uk

Has the decision been published in a Forward Plan?

Yes

Reasons for special urgency such that this cannot be published in a Forward Plan

 

Is exemption from call-in for scrutiny needed?

Yes

Advice as to how any delay will seriously prejudice the legal or financial position of the Council

Call in is due to end on 27th February 2019 which is the same date as the Council’s budget setting meeting. The inability to approve the rent and service charge changes as part of the Council’s budget report would mean that tenants would have insufficient notice of changes to rents and service charges and proposed changes would not be implemented from the start of the financial year.

Scrutiny Chair

Who has agreed the decision is reasonable and urgent

Name:

Councillor Jolley

Signed:

Councillor Jolley

Date:

18th February 2019.

 

Request prepared by:

Joanne Hardman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Salford City Council - Record of Decision

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council constitution, do hereby approve;-

 

  • An increase of 3.4% for rents in 2019/20 for housing stock owned by the City Council.  The same level increase to be applied to garage rents and caravan site fees.

 

  • Adjustments to service charges to reflect the actual cost of providing those services.

 

The reasons are: The 3.4% increase in rental charges is based upon the CPI inflation measure at September 2018 plus 1%, reflecting the government’s rent setting methodology.  It should be noted that homes included in PFI schemes are excluded from the Welfare Reform and Work Act 2016 which applies to other registered providers within the local area. Additional rental income will meet the costs included within the HRA business plan which must be balanced on a 30 year basis.  These include inflationary increases associated with the PFI scheme. The resulting rents are below Local housing allowance rates which is used to calculate entitlement to housing benefit.

 

Service charges have been adjusted to reflect the actual costs of services and will vary from block to block depending upon services received.

 

The table below shows the average rental charge combined with the average service charges per block to show the average variation across blocks.

 

Average rent and service charge increase

 


 

Average

Average

 

 

 

Charge

Charge

Variation

Variation

 

2018/19

2019/20

 

 

 

£

£

£

%

 

 

 

 

 

High Rise

104.16

108.04

3.88

3.7

 

 

 

 

 

Low Rise

84.14

86.91

2.77

3.3

 

 

 

 

 

Sheltered

98.53

102.39

3.86

3.9

 

 

 

The council have in place a number of schemes to help people. Our BetterOff Salford website will help people to find out about benefit entitlement and provide help in applying online.  Staff at our gateways can also offer face-to-face support. The council administers a Discretionary Housing Payment scheme which can provide short term support to alleviate hardship and Salford Assist can provide help with essential items to people in crisis.

 

Options considered and rejected were: Good practice requires a comparison of the costs of service provision with the income generated from service charges with the aim of ensuring that the charging policy is fair and equitable and that general rental income is not subsidising the cost of services to individual tenants.

 

 

 

Assessment of Risk:  Low

 

Source of funding: Rents and service charges are accounted for within the ring-fenced Housing Revenue Account.

 

Legal advice: The Council is required to set a balanced HRA budget

 

Financial advice: Report prepared by the finance team.

 

Contact Officer:  Paul Hutchings         Tel No: 0161 793 2574

 

*           This decision is not subject to consideration by another Lead Member

*           This decision is not subject to call in.

 

Signed:  Paul Dennett, City Mayor

 

Dated: 21 February 2019

 

 

*           This decision was published on 21 February 2019

*           This decision will come in to force on publication.

 

 

 

 


20/02/2019 - Request for Approval - Contract Award - Cash Receipting Software - Civica Pay ref: 438    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 20/02/2019 - Procurement Board

Decision published: 20/02/2019

Effective from: 28/02/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve the award of the contract for cash receipting software as outlined below:

 

 

Detail required

Title/Description of Contracted Service/Supply/Project

Cash Receipting Software (Civica Pay)

Name of Successful Contractor

Civica Group Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

04968437

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£314,200

Full Project

Contract Duration

 60 Months

Contract Start Date

01/09/2019

Contract End Date

31/08/2024

Optional Extension Period 1

 

Optional Extension Period 2

 

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lead Service Group

Finance & Corporate Business

How the contract was procured?

(to be supplied by Corporate Procurement)

Quotation (Formal)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Funding Source

Combination of Above (please detail below)

Implementation costs will be funded on the capital programme, on-going costs will be met from the revenue budgets


 

The Reasons are: It provides continuity with the existing system with the consultants for the current system and for the new system being provided by the same supplier. 

Options considered and rejected were .Alternative providers were more expensive and would involve managing two suppliers which would inevitably mean more staff time and resources being required to manage two supplier relationships.

 

Assessment of Risk . By moving to CivicaPay the Council will ensure that it remains compliant with PCI regulations.  If the Council did not move to CivicaPay and remained with PARIS it would not be able to take card payments from November 2019, which would heavily impact on income.

The source of funding: The implementation costs will be met from the capital programme (IT refresh) and the running costs will be met from the existing budgets within customer services

 

Legal Advice obtained. Tony Hatton, Principal Solicitor, tel. 219 6323

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The risk of challenge increases with the value and duration of a proposed contract being awarded. Here the period proposed is a relatively long one and for a reasonably high value. However, the provider appears to be within a very limited market to provide the services, which will realise the benefits set out at section 3 of the report.

Direct awards of contracts may be made in limited circumstances, set out at regulation 32 of the PCR (“Negotiated procedure without prior publication”) such that reg 32 (2)(b)(ii) confirms use of the procedure:

“…where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:—

 (ii)  competition is absent for technical reasons,

 but only….where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;”

Assuming the Council is able to satisfy that test should any challenge materialise, the risk of any such challenge being successful may be regarded as low.


Financial Advice obtained . The implementation costs will be met from the capital programme (IT refresh) and the running costs will be met from the existing budgets within service reform

 

Procurement Advice obtained . There are always risks associated with awarding contracts directly to suppliers without following open competition as this could potentially lead to a challenge from an aggrieved supplier if the contract opportunity was not sufficiently advertised in accordance with the Public Contract Regulations (PCR).  The risk increases in tandem with the value and length of the proposed contract, and would be on the principle that there are possibly other suppliers within the EU member states who could offer similar services.  Without evidence to support a single supplier market, this risk would remain.

 

There is provision in the PCR which permits negotiation of a contract without prior publication of a contract notice.  The grounds for applying it in this instance would exist in Regulation 32, where the service can only be supplied by a particular economic operator because competition is absent for technical reasons.

 

The market for this type of software is extremely limited therefore the risk of challenge to the proposed award is therefore considered to be low.

 

The following documents have been used to assist the decision process.

Report to procurement board 20 February 2019

Contact Officer:  Tony Thompstone                             Tel No 793 2016

 

 

*         This decision is not subject to consideration by another Lead Member       

*         The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

Signed:    BILL HINDS                                      Dated: 20 February 2019

                     Lead Member

 

 

*         This decision was published on 20 February 2019

                                            

*         This decision will come in force at 4.00 p.m. on 27 February 2019 unless it is called-in in accordance with the Decision Making Process Rules.


20/02/2019 - Request for Approval - Contract Extension - Active Lifestyle Service Schedule ref: 439    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 20/02/2019 - Procurement Board

Decision published: 20/02/2019

Effective from: 28/02/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

The maintenance of the arrangement for the Public Health commissioned Active Lifestyle service to be incorporated into the Agreement with Salford Council and Salford Community Leisure, from 1st April 2019 to 31st March 2021.

 

The Reasons are:

The services were incorporated into the Agreement as Schedules in 2018. The basis for this was to bring the contracting process for these services in line with the Council’s approach (i.e. into the Agreement).

 

This arrangement will ensure that the Active Lifestyles programme remains aligned with other exercise of referral programmes provided by this team and also provides the basis for further developing these services with the investment provided.

Options considered and rejected were: To not maintain the Schedule.

Assessment of Risk: There is a high risk of destabilising the Active Lifestyle Team if the Schedule is not maintained.

The source of funding is the Public Health Revenue Budget

Legal Advice obtained: Yes

Financial Advice obtained: Yes

Procurement Advice obtained: Yes

 

Contact Officer: Robert Green                Tel No 0161 793 3522

 

*         The Lead Member for Adult Services, Health and Wellbeing was         consulted on the proposals in advance of the decision being taken.

 

*         The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

 

Signed:       BILL HINDS                                   Dated: 20 February 2019

                     Lead Member

 

 

*         This decision was published on 20 February 2019

                                             

*         This decision will come in force at 4.00 p.m. on 27 February 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


19/02/2019 - Stablefold / Lower Brook Lane, Worsley TRO 2121. ref: 437    Recommendations Approved

Decision Maker: Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Made at meeting: 19/02/2019 - Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Decision published: 19/02/2019

Effective from: 27/02/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby

(i) accede to the objections in part, (ii) approve the modified prohibitions of waiting; and (iii) authorise the making of the City of Salford (Stablefold and Lower Brook Lane,Worsley)(Prohibition of Waiting) Order 2018 in the modified form – as set out in the Report

 

The Reasons are:  

A traffic management scheme has been designed to introduce waiting restrictions on Stablefold and Lower Brook Lane area in Worsley.

 

Assessment of Risk:   

 

Implementation of the prohibition of waiting would decrease the risk of collisions and improve access and road safety for both pedestrians and vehicles.

 

The source of funding is:

 

Block 3 Highways Capital allocation for Worsley & Boothstown, in the 2018/19 financial year.

 

Legal Advice obtained: 

 

Contact officer and telephone number: Azra Furheen Tel: 0161 234 4173

 

Where objections are received by the Council following the advertisement of proposals, the decision regarding the implementation of the proposals is delegated to the relevant Lead Member for determination, following consultation with the Council’s Traffic Advisory Panel.  Adhering to this procedure should not give rise to any legal implications.

 

Regulation 14 of The Local Authorities’ Traffic Orders (Procedure)(England and Wales) Regulations 1996 provides that an order making authority may modify an order whether in consequence of any objections or otherwise before it is made.  Where the modification is a ‘substantial change’ the authority must inform the persons likely to be affected by the modifications and consider any representations.  The modified proposals are not considered a ‘substantial change’ in the context of the overall scale and purpose of the scheme.


Financial Advice obtained:

 

Supplied by: Alison Woods, Finance Officer, Tel. 925 1135

 

Date: 14th January 2019

 

It is intended that the cost of the proposed scheme will be funded from the approved Highways Block 3 Devolved Capital allocation for Worsley & Boothstown, in the 2018/19 financial year.

 

Procurement Advice obtained:

 

The works and services detailed within this report should be procured directly with Urban Vision Partnership Limited under the councils’ Development Partnering Agreement.  This is in compliance with contractual standing orders

 

The following documents have been used to assist the decision process:

Proposal plan, Lead Member report, letters of objection

 

Contact Officer: Steven Ashton                Tel No 0161 779 4912

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

Signed:  Councillor Antrobus                    Date:  19th February 2019

Lead Member for Planning & Sustainable Development

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 19th February 2019.

 

This decision will come in force at 4.00 p.m. on 26th February 2019, unless it is called-in, in accordance with the Decision Making Process Rules.

 


12/02/2019 - Schools Budget 2019/20 (Schools Block Funding) ref: 436    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 12/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 20/02/2019

Decision:

Salford City Council - Record of Decision (CABINET)

 

I Paula Boshell, Statutory Deputy City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby:

Approve the school budget allocations (schools block funding) for 2018-19 and the schools budget tool submission to the Education Funding Agency for compliance checking.

The Reasons are:

The schools budgets have been calculated in accordance with Salford’s approved funding formula as agreed with Schools Forum approvals.

Options considered and rejected were: Not applicable

Assessment of Risk: Low. The funding is contained within the overall Dedicated Schools Grant allocation

The source of funding is: Dedicated Schools Grant

Legal Advice obtained: Not applicable

Financial Advice obtained: Provided by the Finance Team

Procurement Advice obtained: Not applicable

The following document contains exempt or confidential information and is not available for public inspection:

Appendix A – Salford Schools Budgets 2018-19

Contact Officer: Chris Mee                                     Tel No: 0161 778 0434

 

*           This document records a key decision, but the matter was not             included in the Council's Forward Plan and it has been dealt with             under the emergency procedure.

*           This decision is urgent and is not subject to call-in, in accordance with     the Decision Making Procedure Rules.

*           The appropriate scrutiny committee to call-in the decision is the             Children’s Scrutiny Panel.

 

 

 

Signed:  Paula Boshell                                                       Dated: 12 February 2019.                                                     

               Statutory Deputy City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 12 February 2019.                                              .

*           This decision will come in force at 4.00 p.m. on 19 February 2019                                        unless it is called-in in accordance with the Decision Making Process Rules.