{meta} 10 February 2021 - 24 February 2021

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

23/02/2021 - Determination of School Admission Arrangements 2022/23 ref: 826    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/02/2021 - Cabinet

Decision published: 23/02/2021

Effective from: 03/03/2021

Decision:

Salford City Council - Record of Decision (CABINET)

 

I, Paul Dennett, City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby:

 Approve the determination of school admission arrangements and the coordinated admissions scheme for community and voluntary controlled primary and secondary schools for September 2022 intake.

 

The Reasons are to enable the City Council to ensure that the Local Authority is able to fulfil its statutory duty in relation to school admission arrangements. 

 

Options considered and rejected were n/a.

 

Assessment of Risk: If the City Council does not approve the school admission arrangements for 2022, then the City Council would not be fulfilling its statutory duty in relation to determining school admission arrangements for those schools for whom it is the admission authority. 

 

The source of funding is N/A

Legal Advice obtained . – Melinda Edwards and Nicky Smith, legal services

Financial Advice obtained  - N/A.

Procurement Advice obtained – N/A.

 

The following documents have been used to assist the decision process.

(if the documents disclose exempt or confidential information, they should not be listed, but the following wording shall be inserted : "(The relevant documents contain exempt or confidential information and are not available for public inspection)":-

School Admissions Code (2014)

School Admissions Appeals Code (2012)

Contact Officer:        Helen Nicolle            Tel No 0161 778 0411

 

*           This document records a key decision, but the matter was not             included in the Council's Forward Plan and it has been dealt with             under the emergency procedure.

*           This decision is urgent and is not subject to call-in, in accordance with     the Decision Making Procedure Rules

*           The appropriate scrutiny committee to call-in the decision is the             Children’s Scrutiny Panel.

 

 

Signed:  Councillor Tracy Kelly                            Dated:  23rd February 2021                                                 .

Statutory Deputy City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 23rd February 2021                                              .

*           This decision will come in force at 4.00 p.m. on 2nd March 2021                                                 unless it is called-in in accordance with the Decision Making Process Rules.

 


17/02/2021 - Request for Approval - Contract Extension - Information and Advice Services ref: 825    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 17/02/2021 - Procurement Board

Decision published: 22/02/2021

Effective from: 02/03/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract forInformation and Advice Services as detailed in the table below:

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

Information and Advice Services

Name of Contractor

Salford Citizens Advice Bureau

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£565,726

Choose an item.

Existing Contract Term

01/04/2020

to

31/03/2021

Extension Period

01/04/2021

to

31/03/2023

Contact Officer (Name & number)

Sandra Derbyshire 0161 793 2570

Lead Service Group

People Services

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

x

x

 

Accredited Living Wage Employer

x

 

 

Funding provision has been approved for two years with a recommendation that the contract extension for information and advice services is extended (Lead Member for Adult Services and Wellbeing 4 February 2021 (Non Integrated Funding) and Adult Commissioning Committee (Integrated Funding) on 10 February 2021). The extension of the contract for Information and Advice Services is for 2 years (1 April 2021 to 31 March 2023) as detailed in the table above to enable a robust option appraisal/review to be undertaken. 

 

The reasons are as per report submitted to Procurement Board on 17 February 2021 to enable a robust review to be undertaken regarding the future delivery of this service.

 

Options considered and rejected - none

 

Assessment of risk – Low risk

 

The source of funding is Integrated and Non Integrated budget as table below:

 

 

Service Area

Integrated Pooled Budget

Non Integrated Pool

Lead Member

Health & Social Care

£273,993

 

High Street

 

193,205

Mental Health

 

55,928

Disabled Children and Expectant Families

 

28,000

Palliative Care

14,600

 

 

£288,593

277,133

TOTAL VALUE £565,726 per annum

 

Legal advice obtained - Yes - Tony Hatton

 

Financial advice obtained – Yes - Stephen Thynne

 

Procurement advice obtained – Yes – Chris Conway

 

HR advice obtained NA

 

Climate change implications obtained NA

 

Documents used

The following documents have been used to assist the decision process.

Monitoring and evaluation from the current provider.

 

Contact details

Contact Officer:  Sandra Derbyshire      

Telephone number: 0161 793 2570

 

·       This matter is also subject to consider by the Lead Member for Adult Services, Health and Wellbeing

·       The Lead Member for Adult Services, Health and Wellbeing on 4 February 2021 has been consulted and is supportive of the proposed contract extension

·       This matter has also been considered by Financial Support Group - 2 February 2021 and Adult Commissioning Committee 10 February 2021 and both are supportive of the proposed contract extensions

·       The appropriate Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel

 

Signed:                                                   Dated: 22 February 2021.

                    City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 22 February 2021.

*         This decision will come in force at 4.00 p.m. on 1 March 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


22/02/2021 - Greater Manchester Mayor's Walking and Cycling Challenge Fund - City Centre Salford Projects Section 106 Match Funding ref: 821    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 22/02/2021 - Property / Regeneration Briefing

Decision published: 22/02/2021

Effective from: 02/03/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the City Council Constitution do hereby approve:

 

1.    The proposed expenditure of £1,991,550.34 of Section 106 contributions received towards the MCF funded ‘Active Centres, Corridors & Neighbourhoods Project’ in City Centre Salford.; and

 

2.    The intention to allocate future specific Section 106 contributions not yet received totalling £2,146,154.90 (index linked) as Council match funding towards the MCF funded ‘Active Centres, Corridors & Neighbourhoods Project’ in City Centre Salford.

 

The Reasons are:

 

  1. Business cases are currently being developed for submission to TfGM.

 

  1. A successful business case is fundamental to securing project delivery funding for the MCF ‘Active Centres, Corridors & Neighbourhoods Projects’ in City Centre Salford.

 

  1. The Council needs to be clear on its ability to provide match funding as part of this business case process. 

 

  1. S106 contributions make up a significant proportion of this match funding.

 

Options considered and rejected were:

 

  1. Meet the match funding obligation from elsewhere in Council resources.  However, this would place additional pressure on the Capital Programme.

 

  1. Do not deliver the programme of proposed walking and cycling schemes in City Centre Salford.

 

Assessment of Risk: Medium

 

1.    Subject to the submission/approval of business cases, City Centre Salford MCF scheme delivery funding will be awarded on the basis that the Council is able to make a match funding contribution of £5,555,668.  A significant proportion of this, £4,118,342.30 has been identified to come from appropriate S106 contributions.  Should this contribution from S106 allocations not be agreed within the Council, this would leave a shortfall which would need to be met from elsewhere in Council budgets.  The other alternative for the Council would be to not proceed with delivering the City Centre Salford MCF schemes.

 

2.    A proportion of S106 contributions (£2,146,154.90) is still to be paid by developers in accordance with the timescales established in the specific agreements.  Timing of these payments should align with programming of MCF scheme delivery. Delays in the programmed delivery of developments could potentially lead to delays in receipt of S106 payments.  In turn, this could leave a shortfall in the Council’s match funding resource, which would need to be met from elsewhere in Council resources until the S106 payments are received.  As mentioned in this report, a low risk strategy to match funding was adopted at the time of submitting the MCF funding bids.

 

3.    Since submission of the MCF funding bids, one development is currently on hold at Outwood Wharf Phase 2.  Lengthy delays in this development progressing could lead to a potential shortfall in match funding of £288,000, which would need to be met from elsewhere in Council resources.

 

The source of funding is:

 

Section 106 Contributions received to be allocated from the development(s) at:

 

§  £492,878.92 from Wilburn Street Basin (Section 106 Ref: 293 - 14/64851/FUL)

§  £498,000.00 from Dandara Chapel Street (Section 106 Ref: 312 - 14/65224/FUL)

§  £274,421.81 from Trinity Riverside (Section 106 Ref: 323 - 16/67780/FULEIA)

§  £726,249.61 from Gore Street (Section 106 Ref: 353 - 15/66415/FUL)

 

Future Section 106 Contributions to be allocated from the development(s) at:

 

§  £414,279.75 from Riverview (Section 106 Ref: 328 - 16/67779/FULEIA)

§  £463,922.75 from Middlewood Locks (Section 106 Ref: 288/306 - 13/64081/OUTEIA)

§  £88,887.10 from Carpino Place (Section 106 Ref: 349 - 16/68118/FUL)

§  £717,623.30 from Embankment West (Section 106 Ref: 357)

§  £173,442.00 from Outwood Wharf Phase 1 (Section 106 Ref: 316A - 15/66823/OUT)

§  £288,000.00 from Outwood Wharf Phase 2 (Section 106 Ref: 372 - 18/71512/FUL)

 

All figures quoted above are plus index linking.

 

Legal Advice obtained:  Robert Irvine

Section 106 contributions can only be expended in accordance with the terms of the planning obligations outlined in the relevant agreement.   If the Council cannot demonstrate that the contributions have been expended in accordance with the agreement, there is a risk that the contributions, or some of them, may need to be repaid to the developers.  This report explains why officers are of the view that the expenditure set out herein would be in line with the terms of the respective agreements.

 

Financial Advice obtained:  Natalie Birchall

The overall City Centre MCF programme is valued at £32.50m comprising: £26.94m MCF, and £5.56m of local match funding by SCC.

 

Mayors challenge funds must be spent by the end of March 2022.

 

Programme entry development funding for the schemes outlined in this report was approved in July 2018 & June 2019. Council development costs for progressing designs and business cases for these schemes are to be met from MCF funding. The Council is in the process of reclaiming these costs from the GMCA through the agreed quarterly claims mechanism.

 

The reports sets out a proposal to allocate S106 contributions totalling £4.137m (plus index linking) towards MCF funded schemes in City Centre Salford.

 

As at December 2020, the following S106 Contributions received to be allocated from the development(s) at:

 

§  £492,878.92 from Wilburn Street Basin (Section 106 Ref: 293 - 14/64851/FUL)

§  £498,000.00 from Dandara Chapel Street (Section 106 Ref: 312 - 14/65224/FUL)

§  £274,421.81 from Trinity Riverside (Section 106 Ref: 323 - 16/67780/FULEIA)

§  £726,249.61 from Gore Street (Section 106 Ref: 353 - 15/66415/FUL)

 

A proportion of S106 contributions (£2,146,154.90) is still to be paid by developers in accordance with the timescales established in the specific agreements.  Timing of these payments should align with programming of MCF scheme delivery. Delays in the programmed delivery of developments could potentially lead to delays in receipt of S106 payments.  In turn, this could leave a shortfall in the Council’s match funding resource, which would need to be met from elsewhere in Place, capital programme.

 

Individual scheme reports will be brought forward for approval at appropriate times setting out the full funding details on a scheme by scheme delivery.

 

Procurement Advice obtained: N/A

 

HR Advice obtained: N/A

 

Climate Change Advice obtained: Mike Hemingway

Climate change implications are considered through the planning application process, and where relevant appropriate mitigation will be identified through planning conditions and/or planning obligations. The Section 106 contribution(s) can only be used towards specific mitigation in accordance with the respective Section 106 agreement. This project is aimed at promoting less reliance on the motor car and encouraging people to move through the area by cycling, walking and using public transport. 

 

The following documents have been used to assist the decision process:

Report of Strategic Director for Place 22nd February 2021: –

CITY CENTRE SALFORD

‘Active Centres, Corridors & Neighbourhoods Project’

GM MAYORS CHALLENGE FUND FOR WALKING & CYCLING (MCF)

SECTION 106 MATCH FUNDING CONTRIBUTIONS

 

Contact Officer:  Perry Twigg                             

Telephone number: 07966 316309

 

  • This decision is not subject to consideration by another Lead Member.
  • The appropriate scrutiny to call-in the decision is the Growth & Prosperity Scrutiny Panel.                       

 

 

Signe: Paul Dennett

City Mayor

Dated: 22 February 2021

 

 

This decision was published on Monday, 22 February 2021                                            

This decision will come in force at 4.00 p.m. on 1 March 2021                                                      unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


22/02/2021 - Greater Manchester Mayor's Walking and Cycling Challenge Fund - Chapel Street East Scheme Phase 1 ref: 822    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 22/02/2021 - Property / Regeneration Briefing

Decision published: 22/02/2021

Effective from: 02/03/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the City Council Constitution do hereby approve:

 

1.    Proposals for the Chapel Street East Phase 1 Mayor’s Challenge Fund scheme;

 

2.    The proposed allocation of Section 106 contributions totalling £305,720 and local third-party contributions totalling £190,000 as Council match funding towards the Chapel Street East Phase 1 scheme;

 

3.    That the scheme should be procured in accordance with the Council’s Contractual Standing Orders through an existing Framework using the proposed procurement route set out in this report;

 

4.    The delegation of authority to the Strategic Director Place, in consultation with the S151 officer, to submit the Full Business Case (FBC) to the Greater Manchester Combined Authority (GMCA) for review; and

 

5.    The delegation of authority to the Strategic Director Place, in consultation with the S151 officer, to draft and approve the Grant Funding Agreement (GFA) between Salford City Council, Transport for Greater Manchester (TfGM) and the GMCA.

 

 

The Reasons are:

 

  1. A business case for the scheme is currently being developed for submission to Transport for Greater Manchester.

 

  1. A successful business case is fundamental to securing project delivery funding for the scheme.

 

  1. The scheme is proposed to commence with the procurement of a preferred supplier in April 2021.

 

  1. The Council needs to be clear on its ability to provide match funding as part of this business case process. 

 

  1. S106 contributions and a local contribution make up a significant proportion of this match funding.

 


Options considered and rejected were:

 

  1. Procurement via the Manchester City Council Highways and Infrastructure Construction Works Framework (MCC HICWF Framework).

 

  1. Meet the match funding obligation from elsewhere in Council resources.  However, this would place additional pressure on the Capital Programme.

 

  1. Do not deliver the Chapel Street East Phase 1 scheme.

 

Assessment of Risk: Medium

 

The following key project risks have been identified: -

 

 

1.    A tendered cost for the scheme is required when submitting a Full Business Case (FBC). Without an FBC approval grant funding will not be approved for construction of the scheme.

 

2.    Subject to the submission/approval of business cases, scheme delivery funding will be awarded on the basis that the Council is able to make a match funding contribution of £495,720.  A significant proportion of this (£305,720) has been identified to come from already received S106 contributions with a further £190,000 expected to come from local third-party match funding.  Should the contribution from S106 allocations and local match not be agreed within the Council, this would leave a shortfall which would need to be met from elsewhere in Council budgets.  The other alternatives for the council would be to not proceed with delivering the scheme.

 

3.    The local match funding of £190,000 has been agreed in principle with English Cities Fund with discussions underway to secure this funding. If the match funding is not agreed or reduces this could leave a shortfall in the Councils match funding resource, which would need to be met from elsewhere in Council resources.

 

4.    The Statutory Undertakers Budget Estimate (C3) Fees and Diversion costs are c. £1.5m. An additional allowance of £300k has been made following a quantitative risk assessment for general statutory undertaker issues and unforeseen statutory undertakers to reflect the site-specific conditions. The detailed costs, full scope and timescales of potential diversions are currently unknown.  However, C4 detailed specifications and costs have been requested and are in the process of being returned. 

 

 


The source of funding is:

 

A breakdown of the proposed funding sources is summarised in the following table followed by further detail on the proposed approach to securing the funding for the scheme.

 

 

Funding Source

£

MCF

4,302,664.66

Local - Third Party (ECF (NBG) Phase 2)

190,000.00

Local - S106 contributions

305,720.00

Total

4,798,384.66

 

 

Mayor’s Challenge Fund (MCF)

The scheme will be seeking a proportion of the required funding from the MCF. In order to access this funding stream, a requirement is to submit a Full Business Case (FBC) to the Greater Manchester Combined Authority (GMCA) for review.

 

A draft business case was submitted in December 2019. The FBC is currently in the process of being finalised in close collaboration with Transport for Greater Manchester (TfGM) and specialist suppliers.

 

The FBC is expected to be submitted to GMCA in May 2021 once the Tender process has been completed and the highest scoring tender has been identified.

 

Local Match Funding

Prior to making the MCF funding submission, discussions had taken place with the Councils S106 and Finance officers to agree a reasonable approach to match funding for the scheme.

 

At programme entry, suitable match funding towards the project was identified from within the City Councils S106 receipts and through contributions agreed with third parties. A total of £495,720 of local match was identified at programme entry which included contributions relating to the following:

 

-       Local S106 contributions for Trinity Riverside (Select Property): £55,720;

-       Local S106 contributions from the Chapel Wharf development: £250,000;

-       Local third-party contributions to be provided by English Cities Fund (ECf) associated with New Bailey Gateway Phase 2: £190,000;

 

Work is currently underway to secure S106 funds for the scheme that were identified at programme entry in consultation with Ward Councillors and Salford City Council officers. Further details of the current position regarding specific S106 contributions for city centre MCF schemes can also be found in the Property & Regeneration public agenda item of 22nd February for the ‘Active Centres, Corridors & Neighbourhoods Project’.

Third-party contributions - New Bailey Gateway Phase 2:

The New Bailey commercial quarter is supporting the westward expansion of the city centre Central Business District over the River Irwell and into Salford. The first phase of development by English Cities Fund (ECf) is complete with further phases of development underway or planned. ECf recognise the importance of delivering the improvements to New Bailey Street area and have approved in principle match funding of £880k towards New Bailey gateway Improvements.

 

An initial phase of funding was secured for a phase 1 scheme which has delivered public realm improvements on New Bailey Street. As part of discussions in support of the Tranche 1 bid, agreement in principal was also reached for a contribution from this match funding to go towards Chapel Street East Phase 1 (£190,000).

 

Work is currently underway to secure this funding through discussions with ECf.

 

Legal Advice obtained:  Tony Hatton

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSOs), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so.

 

The proposed procurement of the works will be by way of a tender exercise in accordance with the process set out in the Bolton Council Highways Framework Contract 2019/2023 (Option B), which itself was procured in accordance with the PCR using an OJEU process, and will therefore ensure that the risk of challenge to the award of any contract is minimal and that any challenge, should it materialise, is extremely unlikely to be successful.

 

The purpose of a framework agreement is to select through a procurement / evaluation process, a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways, in this instance by way of mini competition. A contract will then be formed between the Council and the chosen provider(s). The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant.

 

The report refers to funding for the works coming from s106 funds. The expenditure must be in accordance with the terms of the relevant planning obligations. Should the Council allocate S106 funding outside of the conditions within the agreements, or outside the timescales, or in breach of applicable Regulations, a developer may challenge that decision and claim back contributions.

 

Legal shall be happy to advise on the grant funding agreement between the Council, TfGM and GMCA to ensure the Council’s interests are protected. The terms of any grant funding agreement will need to be adhered to in the event that there are clawback provisions for failure to comply.

 

Financial Advice obtained:  Natalie Birchall

Confirmation the budget is available to go out to tender.

 

The Chapel Street East Phase 1 scheme, as proposed in this report, has a current estimated cost of £4.8m of which the estimated cost of implementing the scheme is £4.4m. The scheme received MCF programme entry approval in July 2018 and the proposals outlined in this report will facilitate full business case development and approval by GMCA, to secure the access to the Mayor’s Challenge Funding.

 

At programme entry, suitable match funding towards the project was identified from within the City Councils S106 receipts and through contributions agreed with third parties associated with neighbouring development. A total of £495,720 of local match was confirmed and the following receipts have been received and approval is to be sought to ring fence for scheme delivery. 

 

-       Local S106 contributions for Trinity Riverside (Select Property): £55,720;

-       Local S106 contributions from the Chapel Wharf development: £250,000;

 

Work is currently underway to secure S106 funds for the scheme that were identified at programme entry in consultation with Ward Councillors and Salford City Council Officers. This has included a briefing to Lead Member for Planning and Sustainable Development on the 12th January, Property & Regeneration briefing on 8th February 2021 & will include presentation at the City Mayor Property & Regeneration meeting for decision on the 22nd February 2021.

 

In agreement with GMCA, as the scheme has received programme entry approval SCC is able to claim scheme development costs in advance of FBC approval which is expected in July 2021.  In accordance with MCF rules, SCC will cash flow the project and reclaim from TFGM via quarterly claims. As part of the MCF process for Full Business Case, Salford City Council must enter into a legally binding Grant Funding Agreement (GFA). This forms a financial contract between Salford, TfGM and GMCA. The council will look to match fund the scheme from S106 contributions. Following FBC approval to be submitted to GMCA in May 2021, further approvals and a procurement board report will be required to award a contract to the successful contractor and include confirmations of secured match funding.

 

Procurement Advice obtained: Heather Stanton

 

The Bolton Council Highways Framework Contract 2019/2023 has been procured compliantly in line with OJEU and Public Contract Regulations 2015. In accordance with Contractual Standing Orders the procurement team will support the technical team to undertake a complaint mini competition through this framework in line with the framework agreement.

HR Advice obtained: N/A

 

Climate Change Advice obtained: N/A

 

The following documents have been used to assist the decision process:

 

-       Chapel Street East Phase 1 Progress Update and Public Consultation.  Briefing report of Head of Highways and Infrastructure to Lead Member for Planning & Sustainable Development (18th June 2019).

 

-       Lead Member for Planning and Sustainable Development briefing 12th January 2021. City Centre Salford ‘Chapel Street East Phase 1’ GM Mayor’s Challenge Fund For Walking & Cycling (MCF).

 

-       Lead Member for Planning and Sustainable Development briefing 12th January 2021. City Centre Salford ‘Active Centres, Corridors & Neighbourhoods Project’. GM Mayors’ Challenge Fund for Walking & Cycling (MCF). Section 106 match funding contributions.

 

-       Appendix 2: City Centre Salford ‘Active Centres, Corridors & Neighbourhoods Project’. Tranche 5 Funding Submission to the Greater Manchester Mayor’s Cycling & Walking Challenge Fund. 5th April 2019.

 

Contact Officer:  Simon Telford                          

Telephone number: 07799677214

 

  • This decision is not subject to consideration by another Lead Member.
  • The appropriate scrutiny to call-in the decision is the Growth & Prosperity Scrutiny Panel.                       

 

 

Signe: Paul Dennett

City Mayor

Dated: 22 February 2021

 

 

This decision was published on Monday, 22 February 2021                                            

This decision will come in force at 4.00 p.m. on 1 March 2021                                                      unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


17/02/2021 - Request for Approval - Exception to Contractual Standing Orders - Active Lifestyles For Adults and Physical Activity in Schools Service ref: 819    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 17/02/2021 - Procurement Board

Decision published: 17/02/2021

Effective from: 25/02/2021

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution and the award of the Contract as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

ACTIVE LIFESTYLES FOR ADULTS AND

PHYSICAL ACTIVITY IN SCHOOLS SERVICE

Name of Successful Contractor

Salford Community Leisure

Supplier Registration Number

(to be supplied by Corporate Procurement)

IP29627R

Type of organisation

(to be supplied by Corporate Procurement)

Industrial & Provident Society

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£190,000

Per Annum (estimated average)

Contract Duration

Contract Start Date

01/04/2021

Contract End Date

31/03/2022

Optional Extension Period 1

01/04/2022 – 31/03/2023

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Peter Locke – 07976267926

Lead Service Group

Public Health

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

x

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

x

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

x

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

x

 

Accredited Living Wage Employer

x

 

The reasons are

 

As outlined in the table at the start of this paper, this exception is being sought for both parts of this contract for the following reasons:-

 

·       The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through  qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Active Lifestyles and Physical Activity in Schools Services

 

·       Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary care, VSCE sector and SCC to provide integrated pathways This is also the same for the Physical Activity in Schools Service .

 

·       The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition –The contract is due to cease in March 2021 for both the Adult Active Lifestyles and Physical Activity in Schools Services. Unfortunately, this contract was not extended prior to due unforeseen circumstances. .

 

Options considered and rejected were

 

Due to a combination of the reasons described above, there were no other realistic options available to consider

 

Assessment of risk

There is a high risk of destabilising the Active Lifestyle Team if the Schedule is not maintained. If the funding is not approved and transferred before 31/03/2021 the Active Lifestyle Service may have to cease in its delivery as of 01/04/2021 as staffing and other costs will not be met. As indicated above, this service contributes to and aligns with many local strategies and programmes to prevent ill health through promoting positive wellbeing through physical activity and the management of long-term conditions. There is no other offer providing  specialist support to get active and prevent further ill health and manage existing health conditions.

Likewise, the Physical activity in Schools Service is crucial for supporting our city’s most vulnerable children to improve their social, mental and emotional wellbeing and develop tools to enable them to then develop in to resilient young adults as part of the Salford THRIVE model. This is in addition to the impact taking regular physical activity has on the city’s childhood obesity levels. Also, children who enjoy physical activity and reap the benefits in early life are statistically much more likely to continue to be physically active in to adulthood which reduces the chance of premature morbidity and mortality from numerous diseases such as cancers and CVD. Both parts of this contract are integral to the wider Salford Physical Activity Framework and Locality Plan and support a multitude of other work that supports the population of Salford to live longer, healthier lives and reduce health inequalities.

 

The source of funding is

The Public Health Revenue Budget

 

Legal advice obtained

 

Yes, as below:-

 

Tony Hatton, Principal Solicitor, tel. 219 6323

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

Whilst exceptions to CSO’s may be authorised by a decision notice from Procurement Board, as detailed in the Constitution there is still a risk of challenge from aggrieved providers if the usual tender process has not been followed. The risk of challenge increases in tandem with the value and proposed length of the extension. In this instance the Council is not commissioning a service which may be readily provided by a number of suppliers in the marketplace, if indeed any, and SCL are in a unique position to provide the services to the Council to realise the benefits set out in the report.

 

Also PCR permits direct awards of contracts to be made in limited circumstances, set out at regulation 32 of the PCR (“Negotiated procedure without prior publication”) such that reg 32 (2)(b)(ii) confirms use of the procedure:

“…where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:

 (ii)  competition is absent for technical reasons,

 but only….where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;”

 

Financial advice obtained

 

Yes, as below:-

 

Michelle Cowley, Finance Manager, x2520

 

Funding is available through the Public Health Grant - Cost Centre: S7414

 

 

Procurement advice obtained

 

Yes, as below:-

 

Chris Conway, Procurement, tel. 6248.

 

Procurement are happy to approve the extension for the Active Lifestyles service

from 1st April 2021 to 31st March 2022 with an option to extend for a further 12 months for period 1st April 2022 to 31st March 2023, it should be noted that this contract now falls under the Service Level Agreement that Salford Council has in place with Salford Community Leisure. Salford City Council are currently undertaking a review of all SCL commissioned services under the SLA and will engage with Public Health re future procurement options moving forward.

 

HR advice obtained n/a

 

Climate change implications obtained n/a

 

Documents used

·       Active Lifestyles & Physical Activity in Schools Extension (Exception to Contract) Paper

·       Specification - AL for LTC (Dec 16)

·       Specification - Phys Activity in Schools (Dec 16)

·       Active Lifestyles (LTC Only) Report Q3 2019 -20

·       SSSP 2020 REPORT

·       https://www.salford.gov.uk/your-council/social-value-in-salford/

·       AL Social Impact Report - Executive Summary

 

Contact details

Contact Officer: Peter Locke

Telephone number: 07976267926

 

·       This matter is also subject to consideration by the Lead Member for Health and Wellbeing

·       The relevant Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel

 

 

 

Signed: COUNCILLOR BILL HINDS       Dated: 17th February 2021

                    Lead Member

 

 

*         This decision was published on 17th February 2021

*         This decision will come in force at 4.00 p.m. on 24th February 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


17/02/2021 - Request for Approval - Contract Award - Postal Services ref: 818    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 17/02/2021 - Procurement Board

Decision published: 17/02/2021

Effective from: 25/02/2021

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award a contract for the Supply of Outbound postal services as outlined in the table below.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Postal Services - collaborative tender with Yorkshire, Humberside and AGMA authorities

Name of Successful Contractor

Whistl Uk

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£350,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/03/2021

Contract End Date

28/02/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

CCS Framework RM6017 Lot

 

Funding Source

Revenue Budget

 

 

 


 

 

 

The Reasons are

To seek approval for the award of the above-mentioned contract. The authority’s contract for provision of outbound mail services will expire on 28//02/2021. The award of this contract will ensure that the authority can continue to provide distributed mail output across the business until 2023. Cost savings and supplier management have been improved due to the collaborative tender approach inclusive of 22 authorities. 

 

Options considered and rejected were

None

 

Assessment of Risk

If the Council chose not to award a contract following this procurement exercise, the Council will be at risk of not being able to provide outbound mail solutions across the city and to our customers and employees within statutory timescales. This could ultimately impact on the ability of certain functions to deliver their services who have a reliance on delivery of statutory printed materials for example Council tax.

 

The source of funding is

Revenue Budget

 

Legal Advice obtained

Yes

 

Financial Advice obtained

Yes

 

Procurement Advice obtained

Yes

 

HR Advice obtained

Yes

 

Climate Change Implications obtained

Yes

 

The following documents have been used to assist the decision process.

None

 

Contact Officer: Peter Cowling

Telephone number: 0161 779 4996

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

Signed:  COUNCILLOR BILL HINDS      Dated: 17th February 2021

                    Lead Member

 

 

*         This decision was published on 17th February 2021

*         This decision will come in force at 4.00 p.m. on 24th February 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


17/02/2021 - Request for Approval to Award a Contract for SAP Licenses by Salford City Council on behalf of Liverpool City Council with SAP UK Limited ref: 820    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 17/02/2021 - Procurement Board

Decision published: 17/02/2021

Effective from: 25/02/2021

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for SAP licences for Liverpool City Council as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

SAP Licenses for Liverpool City Council

Name of Successful Contractor

SAP UK Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

02152073

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£530k

Full Project

Contract Duration

24 Months

Contract Start Date

01/04/2021

Contract End Date

31/03/2023

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Rob Langford rob.langford@salford.gov.uk

+441615138715

Lead Service Group

Service Reform & Development

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

 

The reasons are

It gives Liverpool City Council more time to select an alternative supplier should one be identified

Liverpool City Council is deciding its ERP strategy, this gives them more time to consider its options.

It allows DDAT to continue to resell its services and offset some of its costs.

Both parties can continue to benefit from collaboration

This approach ensures better value for money for the wider public purse, economies of scale and better license terms.

 

Options considered and rejected were

 

Liverpool considered purchasing its own licenses but initial enquiries identified that SAP would see them as a new customer. This in turn would have increased capital costs and annual license fees considerably.

Liverpool County Council is yet to determine its wider ERP strategy other approaches would have rushed that decision.

 

 

Assessment of risk

 

Salford city Council must ensure that it purchases the SAP licenses in compliant way

 

The source of funding is

Revenue Budget

 

Legal advice obtained

 

Supplied by: Tony Hatton, Principal Solicitor

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

Whilst exceptions to CSO’s may be authorised by a decision notice from Procurement Board, as detailed in the Constitution there is still a risk of challenge from aggrieved providers if the usual tender process has not been followed. The risk of challenge increases in tandem with the value and proposed length of the extension. In this instance the Council is not commissioning a service which may be readily provided by a number of suppliers in the marketplace, if indeed any, and SAP are in a unique position to provide the services to the Council to realise the benefits set out in the report.

 

Also PCR permits direct awards of contracts to be made in limited circumstances, set out at regulation 32 of the PCR (“Negotiated procedure without prior publication”) such that reg 32 (2)(b)(ii) confirms use of the procedure:

“…where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:

 (ii)  competition is absent for technical reasons,

 but only….where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement;”

 

Another option would be for the Council to issue a voluntary ex-ante transparency (VEAT) notice, which, whilst not without risk, would (subject to challenge within a 10 day period of its publication) permit the award of the licenses.

 

The publication of such a notice also starts the 30 day ‘challenge period’ in relation to procurement exercises. The risk in using this procedure would be that an interested party could respond to the VEAT notice and so the Council would have potentially encouraged a challenge that may not otherwise have arisen. The Council would then need to justify its reasons for not undertaking a fully compliant process and issuing an OJEU notice, but if the Council is confident that other suppliers and the market generally is not yet ready to deliver the package of products/services, all of which are compatible with existing platforms etc, that risk would be assessed as very low.

Legal Services drafted the exiting collaboration agreement with Liverpool City Council and is working with ICT colleagues to draft an agreement for a transitional period to allow the Council and Liverpool City Council to dissolve the existing partnership whilst protecting the Council’s interests, and the SAP licenses are required to cover provision of services during that period.

 

 

 

Financial advice obtained

 

Contact officer and telephone number: Jo Garvin, Finance Officer, Ext 2873

The costs will be coded to the Delivery Service Reform revenue budget on code C4207 5742, these costs will then be recharged back in full by invoice to Liverpool City Council.

 

Procurement advice obtained

 

Supplied by: Emma Heyes, Category Manager, The Corporate Procurement Team

There is always the risk of challenge when directly awarding contracts without prior competition from an aggrieved supplier, on the basis that it should have been openly advertised.  This risk increases with the value and term of the contract and cannot be eliminated.

The risk in this instance is deemed to be low, as there are no other economic operators who can sell SAP licences, and therefore they are only available from SAP directly.

In addition, the Council can try and mitigate some of risk of challenge from the market, by issuing a Voluntary Ex-Ante Transparency notice, and giving a period of 10 days for anyone to challenge the decision before entering the contract.

 

 

 

HR advice obtained

N/A

 

Climate change implications obtained

None

 

Documents used

 

None

 

Contact details

Contact Officer:  Nick Wright

Telephone number: 0161 793 2891

 

 

·       This matter is also subject to separate advance consideration by myself as the Lead Member for Finance and Support Services

·       The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.

 

 

 

Signed: COUNCILLOR BILL HINDS       Dated: 17th February 2021

                    Lead Member

 

 

*         This decision was published on 17th February 2021

*         This decision will come in force at 4.00 p.m. on 24th February 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


12/02/2021 - Nominations for appointments and re-appointments of Local Authority governors ref: 817    For Determination

Decision Maker: Lead Member for Children's and Young People's Services Briefing

Made at meeting: 12/02/2021 - Lead Member for Children's and Young People's Services Briefing

Decision published: 12/02/2021

Effective from: 12/02/2021

Decision:

Salford City Council - Record of Decision

 

I Councillor John Merry, Lead Member for Children’s and Young People’s Services, in exercise of the powers contained within the Elected City Mayor’s Register of Executive Functions delegated to Lead Members and under the School Governance (Constitution) (England) Regulations 2012, do hereby:

1.    Nominate for appointment as LA Governors to the governing boards the following individuals:

·         Rabbi Saunders – St Paul’s CE Primary School (Neville Road)

·         Miss Charlotte Pickersgill – Lark Hill Community Primary School

·         Mrs Catherine Prescott – Mesne Lea Primary School

 

2.    Nominate for re-appointment as LA Governors to the governing boards the following individuals:

  • Councillor James Dawson – St Peters CE Primary

3.    LA Governor Vacancies requiring nominees from the LA.

There are currently LA governor vacancies on the following governing boards:

·         Moorside Primary School

·         Summerville Primary School

·         St Mark’s RC Primary School

·         St Luke’s CofE Primary School

 

The Reasons are;- Under The School Governance (Constitution)(England) Regulations 2012, although Local Authority (LA) Governors are appointed by the governing board, the LA are still required to nominate prospective candidates and have to ensure the procedures they have adopted for selecting their nominees meet the requirements of the statutory guidance ‘The constitution of governing bodies of maintained schools – statutory guidance for governing bodies of maintained schools and local authorities in England.

 

Options considered and rejected were N/A

Assessment of Risk N/A

The source of funding is N/A

Legal Advice obtained N/A

Financial Advice obtained N/A

Procurement advice obtained N/A

HR Advice obtained N/A

 

The following documents have been used to assist the decision process.

·         The School Governance (Constitution) (England) Regulations 2012

·         ‘The constitution of governing bodies of maintained schools – statutory guidance for governing bodies of maintained schools and local authorities in England.

·         Nominee’s application forms (where appropriate).

Any comments and submissions by the chairs of the governing boards under consideration.

Contact Officer:  Dee Moyo (Governor Services Officer)   Tel No 0161 778 0265

 

 

This decision is not subject to consideration by another Lead Member /Director

X

The appropriate scrutiny panel to call-in the decision is the

Children’s Scrutiny Panel.

 

 

Signed:      Councillor John Merry                      Dated:   12.02.21                                                   

Lead Member for Children’s and Young People’s Services

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 12.02.21                                             

*           This decision will come in force at 4.00 p.m. on 19.02.21 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


12/02/2021 - Apologies for Absence ref: 816    Recommendations Approved

Decision Maker: Lead Member for Children's and Young People's Services Briefing

Made at meeting: 12/02/2021 - Lead Member for Children's and Young People's Services Briefing

Decision published: 12/02/2021

Effective from: 20/02/2021


09/02/2021 - Pendleton Together Rent and Services Charges 2021/22 ref: 815    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 10/02/2021

Effective from: 18/02/2021

Decision:

Salford City Council - Record of Decision (Cabinet)

I, Councillor Tracy Kelly, Statutory Deputy City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council Constitution do hereby approve:

 

Pendleton Together Rent and Services Charges 2021/22

  1. An increase of 1.5% for rents in 2021/22; and
  2. Adjustments to service charges in line with the costs of providing those services

The Reasons are:

·         In line with government rent setting methodology the rental increase is based upon the CPI inflation measure at September 2020 plus 1%.  Additional rental income will help to meet the costs included within the Housing Revenue Account (HRA) business plan which must be balanced on a 30 year basis.  The resulting rents are below Local Housing Allowance rates which are used to calculate entitlement to housing benefits.

·         Pendleton Together have reviewed the current charges and adjusted service charges to reflect the actual costs of services and will vary from block to block depending upon services received.  The table below identifies the average service charge per block to show the variation across blocks.

 

 

Average Charge 2020/21

Average Charge 2021/22

Variation

£

Variation

%

High Rise

23.31

24.13

0.82

3.52

Low Rise

4.62

4.79

0.17

3.68

Sheltered

24.51

28.61

4.10

16.70

 

·         Residents of the Pendleton Tower blocks affected by the fire safety works and programme to replace the cladding have been provided with energy support payments of £25 per month during the winter period.

Options considered and rejected were:

·         Good practice requires a comparison of the costs of service provision with the income generated from service charges with the aim of ensuring that the charging policy is fair and equitable and that general rental income is not subsiding the cost of service to individual tenants.

Assessment of Risk:

Rent increase is based upon government formula of CPI plus 1% and service charges reflect actual costs.  The rent increase reduces the financial risk of being unable to balance the long term HRA business plan.

The source of funding is: Housing Revenue Account

Legal Advice obtained: Ann Warburton, Solicitor

The Council is required to set a balanced HRA budget.  The proposed increase in rents and adjustment to service charges is lawful.

Financial Advice obtained: Paul Hutchings, Strategic Finance Manager

The rents and service charges proposed within this report would be a significant source of income for the HRA.

Procurement Advice obtained: N/A

HR Advice obtained: N/A

Climate Change Advice obtained: N/A

The following documents have been used to assist the decision process: N/A

Contact Officer:  Andrew Leigh, Head of Housing / Paul Hutchings, Strategic Finance Manager                        

Telephone number: Andrew Leigh 0161 793 2155 / Paul Hutchings 0161 793 2574

(Please delete from the list below any which are not relevant).

·         This document records a key decision which was included in the Council’s Forward Plan

·         The appropriate scrutiny to call-in the decision is the Growth and Prosperity Scrutiny Panel     

 

Signed:   Councillor T Kelly                                      Dated:    10.02.21                                                           Statutory Deputy City Mayor

 

For Democratic Services use only

 

This decision was published on 10.02.21                                            

This decision will come in force at 4.00 p.m. on 17.02.21                                                   unless it is called-in in accordance with the Decision Making Process Rules.

 


09/02/2021 - The Better Outcomes New Delivery (BOND) Report ref: 814    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 10/02/2021

Effective from: 18/02/2021

Decision:

Salford City Council - Record of Decision (Cabinet)

I, Councillor Tracy Kelly, Statutory Deputy City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council Constitution do hereby approve:

 

recurrent funding of the Better Outcomes New Delivery (BOND) Programme from the integrated fund of £2.591m (21/22 prices) following a positive recommendation from Children’s Commissioning Committee and Health and Care Commissioning Committee.

The Reasons are:

·         A report was presented at the meeting of the Children’s and Health and Care Commissioning Committees in November and December 2020 and provided  summary  information of the programmes in the Better Outcomes New Delivery (BOND)programme formally known as Best Value. It was submitted to the Governing Body, witha recommendation from both Commissioning Committees, for formal approval and received a positive recommendation.

·         The report provided the background for the programme and detailed the investment bySalford Clinical Commissioning Group into four programmes of Children’stransformation. Each programme has interdependencies and seek to improve theoutcomes of Salford children and families.

·         The programmes were implemented based on evidence of effectiveness from otherparts of the country and localised to work with our existing systems. Eachprogramme was funded on an invest to save basis and there is a summary below of the savings and cost avoidance for each programme.

o   Original estimated pressure reduction/cost avoidance against “do nothing” over 5-year period to 2023/24 £4.8m

o   Actual placement cost avoidance to date against “do nothing” £2.315m

o   Estimated cost avoidance from cases referred/open to all programmes not becomingOutside Placement £4m

o   Estimated long term cost avoidance of DA/Trauma Informed programme of £0.5m

·         The evaluation report provided the evidence for the recurrent business case.

 

Options considered and rejected were:

Discontinuing the BOND programme and services.

Assessment of Risk:

Risks and mitigations are identified in the report to Cabinet.

The source of funding is: The Integrated Fund.

Legal Advice obtained: Supplied by Tony Hatton, Principal Solicitor

·      Last year the Council appointed the research and design charity Dartington Design Lab to work with them and the CCG to develop and deliver a formative and summative evaluation of the Council’s Best Value Programme (now BOND), with a view to improve outcomes for children, young people and families by applying research and best evidence to everyday practice, balanced with user and practitioner involvement.

·      The BOND programme has seen the CCG make investment into the four programmes of transformation set out in the report, to enable Children’s Services to provide and deliver improved outcomes for children in new ways, and help reduce budget pressures whilst doing so and ensuring compliance with the Council’s statutory duties.

·      Recent reforms have placed a strong emphasis on local authorities to meet their duties in the assessment and delivery of services for children and young people, and the report provides the background for the programme as well as detailing the investment by the CCG into the programmes, which were introduced following researched experiences across the country and localised to adapt to Salford’s needs, together with savings appropriate to each programme

Financial Advice obtained: Supplied by: Chris Mee – Strategic Finance

Manager Ext 0434

The financial implications of these proposals are set out within the report to Cabinet.

Procurement Advice obtained: Supplied by Christopher Conway Tel

0161 686 6248, Date Provided. 18.01.2021

Procurement acknowledges the contents of this report and confirms it understands the pressures in relation to rising costs for these services moving forward and agrees with the recommendation to approve recurrent funding.

HR Advice obtained: N/A

Climate Change Advice obtained: N/A

The following documents have been used to assist the decision process:
Salford Best Value Programme: Children’s Service Redesign - Case for Change Investment Proposal June 2019 Children’s Commissioning Committee Best Value Assurance Report 4th September 2019 Children’s Commissioning Committee

Contact Officer:  Debbie Blackburn

Telephone number: 0161 607 6678

(Please delete from the list below any which are not relevant).

·         This document records a key decision which was included in the Council’s Forward Plan

·         The appropriate scrutiny to call-in the decision is the Children’s Scrutiny Panel                      

 

Signed:  Councillor T Kelly                                                  Dated:  10.02.21                                                  

              Statutory Deputy City Mayor

 

For Democratic Services use only

This decision was published on 10.02.21                                           

This decision will come in force at 4.00 p.m. on 17.02.21                                                   unless it is called-in in accordance with the Decision Making Process Rules.

 


09/02/2021 - Apologies for absence ref: 813    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 09/02/2021 - Cabinet

Decision published: 10/02/2021

Effective from: 10/02/2021