{meta} 10 May 2020 - 24 May 2020

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

13/05/2020 - Request for Approval - Contract Award - Salford Carers Service ref: 684    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 13/05/2020 - Procurement Board

Decision published: 19/05/2020

Effective from: 28/05/2020

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for a Carers Service as outlined in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Carers Service

Name of Successful Contractor

The Gaddum Centre

Supplier Registration Number

(to be supplied by Corporate Procurement)

Charity – 507162   Company – 1348975

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£2,331,951.00

Full Project

Contract Duration

60 months

Contract Start Date

01/10/2020

Contract End Date

30/09/2025

Optional Extension Period 1

12 months

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Jessica Ta’ati 0161 212 5635

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Tender (Open)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 


 

 

The Reasons are Salford’s vision is to create a ‘carer friendly’ city where the diversity of our carers is recognised and key partners from health and social care work together to ensure that a carer’s wellbeing is maximised through appropriate and accessible support offering the right support at the right time.

We want all carers in Salford to be supported and empowered to continue on their caring journey in the way that they choose.

The Carers Service will provide high quality information, advice and support to carers to continue to care and have a life outside of caring.

The Carers Service will support statutory partners to deliver the statutory duties in respect of carers under the Care Act 2014 and Children and Families Act 2014 by ensuring that they are identified as early as possible, through engaging in development activities with organisations in Salford so that they can both identify carers they have in their workforce, or are providing a service to and develop carer friendly policies and practices.

The contract includes provider obligations associated with Social Value and added value. The provider will be expected to deliver Salford’s priorities and standards in relation to Social Value by signing up to the City Mayor’s Employment Charter and the 10% Better Campaign. To ensure the provider is meeting the requirements of the contract, the outcomes achieved, as a result of social or added value, will be monitored via regular performance monitoring.

 

Options considered and rejected were

An open tendering exercise was undertaken. Approval to procure a service to commence from 1st October 2020 was granted in July 2019

Assessment of Risk

This is considered to be of low risk.

 

The source of funding is

Integrated Fund - Adults

 

Legal Advice obtained

Tony Hatton, Principal Solicitor, tel. 219 6323

When commissioning contracts for the procurement of goods, services or the execution of works, the Council as a ‘contracting authority’ must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the Regulations require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge.

The procurement procedure undertaken in this matter appears robust, and the appointment of the provider for this service follows an open tender process which is outlined within the body of the report, and which is compliant with the requirements of CSO’s and public procurement legislation. Undertaking the open tender exercise in the recommendation will give some comfort to the Council in ensuring that value for money is being obtained and periodically tested, with open competition maintained. 

In view of the specialist nature of the services, the award of the contract will commit the Council to a five year contract with the Gaddam Centre, with the option to extend for a further twelve month period. Legal Services will advise and assist in the drafting of any contractual documentation upon receipt of instructions.

As the value of the contract award exceeds £1 million, Procurement Board will recommend the award to the City Mayor who can then take the decision.

 

Financial Advice obtained

Stephen Thynne, Strategic Finance Manager

The existing carer’s service contract ends on 31st September 2020 and approval was given to procure a new service to commence from 1st October 2020. This report recommends that Procurement Board approve the award of the contract to The Gaddum Centre, the cost of the contract over the 5 year period is £2.332m and there is an option to extend for a further year. Funding is within the adults section of the integrated fund and the contract amount is within the increased target financial envelope agreed by the Health and Care Commissioning Board for the service.

 

Procurement Advice obtained

Christopher Conway, Procurement Category Manager, tel. 0161 686 6248

Procurement are happy to approve the recommendation to award the contract to The Gaddum Centre (Provider 1) for period 1st October 2020 to 30th September 2025 with an option to extend for up to an additional 12 months until the 30th September 2026 (as requested in the Procurement Board report).

 

HR Advice obtained

N/A

 

Climate Change Implications obtained

The terms and conditions of the contract is inclusive of a specific clause relating to climate change. This requires the provider to be actively supportive of the climate change agenda in achieving a carbon neutral status by 2038.

 

The following documents have been used to assist the decision process.

Approval to Award the Contract forCarers Service Report

 

 

Contact Officer: Jessica Ta’ati                                  

Telephone number: 0161 212 5635

 

This matter is also subject to consider by the Lead Member for Adult Services, Health and Wellbeing. The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel

 

 

Signed: PAUL DENNETT   Dated: 19 May 2020

          City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 19 May 2020

*         This decision will come in force at 4.00 p.m. on 27 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


12/05/2020 - Proposed Park & Ride Site on Chestnut Avenue, Walkden. ref: 682    Recommendations Approved

Decision Maker: Lead Member for Planning and Sustainable Development

Made at meeting: 12/05/2020 - Lead Member for Planning and Sustainable Development

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Derek Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby approve expenditure totaling £4,323 for the implementation and maintenance of a CCTV camera and associated back office equipment to be paid for from the Parking Services revenue budget.

 

The Reasons are:

It is intended to develop the site of the former Local Authority depot on Chestnut Avenue and implement a Park & Ride facility to encourage use of the adjacent Walkden train station. The approved spend is for costs associated with CCTV equipment to provide a more secure environment for its patrons.

 

Assessment of Risk: Low

 

Legal Advice obtained: Not applicable

 

Financial Advice obtained: Martin Anglesey, Finance Officer 0161 793 3248

Budget exists on D0671 5001

 

Procurement Advice obtained: Not applicable

 

Contact Officer: 

Andy Devine               Tel No. 07717 431738

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

 

 

 

Signed: Councillor Antrobus                                      Dated: 12th May 2020

Lead Member for Planning & Sustainable Development

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 14th May 2020.

 

This decision will come in force at 4.00 p.m. on 21st May 2020, unless it is called-in, in accordance with the decision-making process rules.

 


12/05/2020 - Salford City Council (Chorley Road, Swinton) (Bus Lane) Order 2020 & City of Salford (Chorley Road, Partington Lane and Station Road, Swinton) (Prohibition of Waiting / Loading / Unloading and Taxi Stand Clearway) Order 2020 (TRO Ref No: 2304). ref: 683    Recommendations Approved

Decision Maker: Lead Member for Planning and Sustainable Development

Made at meeting: 12/05/2020 - Lead Member for Planning and Sustainable Development

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Derek Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby authorise the making of the Traffic Regulation Order to introduce

 

Salford City Council (Chorley Road, Swinton) (Bus Lane) Order 2020

&

City of Salford (Chorley Road and Partington Lane and Station Road, Swinton) (Prohibition of Waiting / Loading / Unloading and Taxi Stand Clearway) Order 2020

 

The Reasons are:

 

Salford- Bolton Network Improvement Programme (SBNI – DP2) (TRO Ref No. 2304)

 

Improving the reliability of bus service has the prospective to enhance the attractiveness of public transport, thereby increasing passenger numbers and reducing car-based journeys.

 

This proposal will improve the traffic flow through Swinton Town Centre by reallocating used space and, along with other SBNI schemes, will improve public transport facilities within Salford in terms of journey times and punctuality. The scheme will also significantly improve facilities for pedestrians at these two busy town centre junctions.  In order to improve these factors priorities for buses should be considered and these bus lanes and other Traffic Regulation Orders will assist in providing improved bus services.

 

The Bolton – Swinton, Manchester bus lanes will also improve public transport connectivity between Salford wards.

 

Improvement of efficiency of whole bus corridor would be an advantage not only for passengers travelling between Bolton, Swinton and Manchester but also it would increase reliability for passengers travelling on shorter distances within Salford.

 

Assessment of Risk: Low Risk

 

Each package of schemes will be individually developed and will individually follow the council’s approval process. The works are of a similar nature to projects delivered previously and the City Council and TfGM have appropriate project management processes in place.

 

The restrictions will be marked out in accordance with the Traffic Signs Manual and Traffic Sign Regulations and General Directions. (TSRGD 2016).

 

Legal Advice obtained: 

 

'Where objections are received by the Council following the advertisement of proposals, the decision regarding the implementation of the proposals is delegated to the relevant Lead Member for determination, following consultation with the Council’s Traffic Advisory Panel.  Adhering to this procedure should not give rise to any legal implications.

 

If the decision is made to implement the proposals in this report, these should not give rise to any legal implications provided the works are carried out in accordance with the appropriate statutory requirements as set out in the Road Traffic Regulation Act 1984 and the Highways Act 1980

 

Financial Advice obtained:     

 

The scheme is being promoted by Transport for Greater Manchester (“TfGM”) on behalf of Greater Manchester Combined Authority (“GMCA”), in association with Salford City and Bolton Councils as part of the Greater Manchester Growth and Reform Deal therefore the scheme delivery costs will be externally funded by GMCA

 

Procurement Advice obtained: Not applicable

 

Contact Officer: 

Yogeshwari Patel                    Tel No. 0161 779 4857

Robert Owen                          Tel No. 0161 779 4857

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

 

 

Signed: Councillor Antrobus                                       Dated: 12th May 2020

Lead Member for Planning & Sustainable Development

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 14th May 2020.

 

This decision will come in force at 4.00 p.m. on 21st May 2020, unless it is called-in in accordance with the decision-making process rules.

 


12/05/2020 - Crash Barrier Investment Programme 2020/21. ref: 681    Recommendations Approved

Decision Maker: Lead Member for Planning and Sustainable Development

Made at meeting: 12/05/2020 - Lead Member for Planning and Sustainable Development

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Derek Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve the Crash Barrier Investment Programme 2020/21

1

The Reasons are: To facilitate continuous improvement of the highway crash barrier installations as part of the defined Network Recovery Plan.

 

Options considered and rejected were: No other options were considered for this report.

 

Assessment of Risk: Medium – It is important that the existing highway crash barriers are inspected, repaired and replaced when appropriate in order to ensure the continued safety of the travelling public.

 

The source of funding is: Approved Highways Investment Capital Programme for 2020/21 (general unsupported borrowing).

 

Legal Advice obtained: Yes- Tony Hatton Principal Solicitor, 0161 219 6323 and Azra Furheen, Legal Services, 0161 234 4173

 

Section 39 of the Road Traffic Act 1988 imposes a duty upon the City Council to:

 

i)              prepare and carry out a programme of measures designed to promote road safety and may make contributions towards the cost of measures for promoting road safety taken by other authorities or bodies;

 

ii)             carry out studies into accidents arising out of the use of vehicles on roads or part of roads, other than trunk roads, within their area and must, in the light of those studies, take such measures as appear to the authority to be appropriate to prevent such accidents, including the dissemination of information and advice relating to the use of the roads, the giving of practical training to road users or any class or description of road users, the construction, improvement, maintenance or repair of roads for which they are the highway authority and other measures taken in the exercise of their powers for controlling, protecting or assisting the movement of traffic on roads.

 

If studies support the installation of the crash barriers in order to improve road safety then installation of such barriers would mitigate any liability on the part of the local authority for failing in its duty of care to implement measures designed to prevent or reduce accidents, provided those barriers comply with and have been installed in accordance with all regulatory requirements.

 

Finally, s.41 of the Highways Act 1980 (‘the Act’) places upon highway authorities the duty to ‘maintain’ those highways that are maintainable at the public expense. The Act defines ‘maintenance’ as including repair for the purposes of the Act.  The said highways should be in a fit state to accommodate the ordinary traffic which passes or may be expected to pass along them, which would include the maintenance of crash barriers where studies have indicated that these should be installed to improve highway safety.

 

When commissioning contracts for the procurement of goods, services or works the City Council must comply with the requirements of the Public Contracts Regulations 2015, as well as its own Contractual Standing Orders (CSO’s) and Financial Regulations as set out in the Constitution.

 

Depending on the value of the works to be undertaken as part of the crash barrier investment programme, the Council may appoint contractors from an appropriate framework or undertake a quotation exercise, if it does not carry out the work itself.

 

Financial Advice obtained: Yes – Alison Woods, Finance Officer (Capital) 0161 925 1135

 

There is sufficient capital funding within the approved Highway Crash Barrier Investment Programme for 2019/20, to fund the works identified within this report to a total cost of £91,000.

 

Close monitoring of expenditure will be necessary to ensure that the programme of works is delivered within the allocated resources.

 

Procurement Advice obtained Yes- Tom Woods Procurement Officer 686 6296

 

The most appropriate way to procure this activity would be to approach the current specialist contractor directly and seek Delegated Dec Notice exception to direct award to them. This will ensure that there is continuity of quality, value and aesthetics.

 

The following documents have been used to assist the decision process.

Lead Member Report


Contact Officer: Steve Mangan                      Tel No: 0161 603 4034

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

 

 

Signed: Councillor Antrobus                           Dated: 12th May 2020

Lead Member for Planning & Sustainable Development

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 14th May 2020.

 

This decision will come in force at 4.00 p.m. on 21st May 2020, unless it is called-in, in accordance with the decision-making process rules.

 


12/05/2020 - Highway Drainage Investment Programme (DIP) 2019/20 and Culvert Investment Programme (CIP) 2020/21. ref: 680    Recommendations Approved

Decision Maker: Lead Member for Planning and Sustainable Development

Made at meeting: 12/05/2020 - Lead Member for Planning and Sustainable Development

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Derek Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve the proposed programme of work for the Highway Drainage Investment Programme (DIP) 2020/21 and the Culvert Investment Programme (CIP) for 2020/21, as outlined in the report.

 

The Reasons are:

To facilitate continuous improvement of the highway drainage infrastructure as part of the defined Network Recovery Plan as part of the ongoing rolling programme of drainage repair works

 

Options considered and rejected were:

No other options were considered for this report.

 

Assessment of Risk:

Medium – It is important that the existing highway drainage and culvert infrastructure improvements continue in order to ensure that surface flooding is minimised and that the capacity of existing systems is maximised, especially in view of the recent weather conditions that have been experienced within the City.

The source of funding is: Prudential Code funding (Capital)

 

Legal Advice obtained: Yes- Tony Hemingway Principal Solicitor & Azra Furheen- Solicitor-0161 219 6323

 

The Council as highway authority has a number of statutory duties and powers in relation to flooding matters on highways maintainable at the public expense. The Highway Authority must take such care in all the circumstances as is reasonably required to ensure that the highway is not dangerous for traffic and for the public. On highways liable to flooding to a considerable depth, the authority has a duty to provide graduated posts or stones indicating the depth of water covering the highway where it is considered necessary or desirable. The Council also has a duty to remove obstructions arising from snow, from falling down of banks/landslides on the side of the highway, or from any other cause.

 

The Council has undertaken recent surveys and investigation of the highways drainage systems and identified a prioritised programme of repairs to ensure that the worst areas of flooding and structural defects are addressed first. Similarly the culverts for which it is responsible have undergone surveys leading to prioritised repairs according to the future likelihood of collapses, blockages, and flooding, whilst considering also location and previous history.

 

The proposals in the report for DIP and CIP will assist the Council in complying with these duties and strengthen the Council’s position in establishing a defence to any associated potential 3rd party claims by demonstrating that there is in place a sufficiently robust regime to undertake structural repairs and maintenance of highways and culvert drainage schemes.

 

Depending on the value of the works to be undertaken as part of the DIP and/or CIP, Urban Vision may be instructed to carry out such works under the terms of the Development Services Partnering Agreement, or Council may appoint contractors following a mini competition exercise from its framework agreement for Civil and Highways Engineering. Should the value of any such works exceed £150,000, a separate report will need to be presented to Procurement Board for decision.

 

Financial Advice obtained: Yes – Alison Woods, Finance Officer, Tel. 925 1135

 

There is sufficient funding within the approved 2020/21 Highways Capital Investment programme, to fund the £200,000 works identified for the Drainage Improvement Programme and the £73,000 works identified for the Culvert Improvement Programme.

 

All expenditure should be closely monitored to ensure that these schemes are delivered within the allocated resources.

 

 

Procurement Advice obtained: Yes- Tom Woods, Procurement Officer 686 6296

A contract is currently in place with a drainage supplier to provide the Drainage and Culvert Investment Programmes. The contract was awarded by Urban Vision Partnership Limited and novated over to Salford City Council.

 

Contact Officer:          Steve Mangan            Tel No 0161 603 4034

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

 

 

 

Signed: Councillor Antrobus                                       Dated: 12th May 2020

Lead Member for Planning & Sustainable Development

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 14th May 2020.

 

This decision will come in force at 4.00 p.m. on 21st May 2020, unless it is called-in in accordance with the decision-making process rules.

 


13/05/2020 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Salford Advocacy Hub ref: 676    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 13/05/2020 - Procurement Board

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Salford Advocacy Hub as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Advocacy Hub

Name of Successful Contractor

Mind in Salford

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£391,000.00

Per Annum (estimated average)

Contract Duration

Contract Start Date

01/04/2021

Contract End Date

31/03/2022

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Clare Mayo 0161 212 4236

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

x

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

x

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

x

 

 

The reasons are

  • The Liberty Protection Safeguards (LPS) is due to come into effect 1st October 2020. It is anticipated that the LPS will have an impact on the Salford Advocacy Hub and that they are likely to see an increase in demand for IMCA. The government is developing an LPS draft Code of Practice which will enable the system to estimate what the impact on advocacy might be. Prior to COVID-19The guidance was due to be released by June 2020, but this seems unlikely, therefore the target implementation date of 1st October 2020 will potentially be postponed. By extending the Salford Advocacy Hub contract by 12 months this will enable us to understand the LPS draft Code of Practice when it is released, review the impact the LPS will have on the advocacy service and help develop the required service model to undertake a procurement exercise
  • Mind in Salford will be taking over Carers Care Act Advocacy, which is currently provided by Gaddum from 1st October 2020. It is currently unclear what the demand for Carers Care Act Advocacy will be. Extending the contract will enable us to understand what the demand for Carers Care Act Advocacy will be and factor this into a revised tender offer.
  • The children and young people’s advocacy contract ends on 31st March 2022. Extending Mind in Salford’s contract to align the two contracts will allow time to explore if it is feasible to being the two contracts together, and procure for an All Age Salford Advocacy Hub.

 

  • If the Salford Advocacy Hub contract were to be tendered at this time the tendering process would need to start in May 2020 to ensure a new contract and potentially provider are in place from 01 April 2021. This could be difficult due to the current uncertainty about the impact of COVID-19 and how long the affects will last. The Cabinet Office have released ‘Procurement Policy Note 01/20: Responding to COVID-19’, it sets out guidance on the public procurement regulations and responding to the current COVID-19 outbreak. This covers extending or modifying a contract during its term (regulation 72(1)).

 

 

Options considered and rejected were

To go out to procurement for a new service which would commence 1st April 2021.

 

Assessment of risk

The contract being extended by 12 months is low risk as statutory duties would continue to be fulfilled. If it was decided to not extend the contract and go out to procurement, due to potential delays as a result of COVID-19 there would be a high risk of delays in award and this would create significant challenges due to the potential for disruption to the Salford Advocacy Hub as a statutory service.

 

The source of funding is

The Integrated All-Age Pooled Budget and People Adults Revenue Budget.

 

Legal advice obtained

Yes, legal support the decision to extend the contract by 12 months.

 

Financial advice obtained

Provided by Salford City Council.

 

Procurement advice obtained

Yes, procurement support the decision to extend the contract by 12 months.

 

HR advice obtained

NA

 

Climate change implications obtained

NA

 

Documents used

The following documents have been used to assist the decision process.

Salford Advocacy Hub proc-brd-exception-to-and-awarding-the-contract v1.0

Appendix 1 Salford Advocacy Specification v10

Appendix 2 MiS Environmental Policy Mar20 3y

 

 

Contact details

Contact Officer:        Clare Mayo

Telephone number: 0161 212 4236

 

  • The Lead Member for Adult Services, Health and Wellbeing has been consulted and is supportive of the proposed contract.
  • The appropriate Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel

 

 

 

Signed:          BILL HINDS                          Dated: 13 May 2020

                        Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 14 May 2020

*           This decision will come in force at 4.00 p.m. on 21 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


13/05/2020 - Request for Approval - Acceptance of the Tender for the Gas and Oil Boiler SLA Contract ref: 677    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 13/05/2020 - Procurement Board

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve the award of the following contract for a project approved under the current Corporate Revenue Funding:-

 

 

Detail required

Title/Description of Contracted Service/Supply/Project

     Gas and Oil Boiler Repair and Servicing SLA

Name of Successful Contractor

J Fletcher Engineers Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

                                01828722

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

                      Status of Organisation                   

(to be supplied by Corporate Procurement)

SME

Contract Award Price

£57,156.25 per annum split between £16,263.25 for schools and £40,893.00 for corporate properties

Per Annum (estimated average)

Contract Value Including Fees and approved QRA

(if applicable )

£171,468.75 over 3 years plus the option for a two year extension.

Full Project costs of £285,781.25 if the options for the extensions are exercised

Contract Duration

3 years

Contract Start Date

01/06/2020

Contract End Date

31/05/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Strategic Director (extension < £100k)

Contact Officer (Name & number)

Gregory Durkin 0161 779 4942

Lead Service Group

Place Directorate 

How the contract was procured?

(to be supplied by Corporate Procurement)

        Open tender arrangement via The Chest

                                (Ref DN462847)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Open Tender arrangement 

Funding Source

SCC Corporate Revenue Budget and Third Party ((Schools) Direct Payments

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 

 

The Reasons are:   To enable the service contract to progress as programmed and be commissioned to start for June 2020. 

 

Options considered and rejected were:None.  All procedures are in accordance with normal Standing Orders.

 

Assessment of Risk:  High. It is a statutory requirement that the Council comply with the Gas Safety (Installation and Use) Regulations 1998(GSIUR) as amended on 6 April 2018. The existing service contract has expired and a new contract is required to be in place from June 2020.

 

The source of funding is: The funding sources available for the corporate property gas and oil boiler plant heating systems service and maintenance are those under the 2020/21 Corporate Revenue Budget and are detailed in reports previously submitted to Cabinet for approval. Third party (schools) costs will be paid directly by themselves.

 

Legal Implications: Supplied by: Tony Hatton, Principal Solicitor, tel. 0161 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by competition under an Open Tender arrangement via The Chest (ref DN462847).

 

The purpose of this arrangement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected and this may be through any number of ways e.g. open competition, mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

 

The Council will need to have followed the procedure set under CSO’s open competition to ensure the procurement process is compliant. Eighteen tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to J Fletcher(Engineers) Limited. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and public procurement legislation.

 

The Council has a statutory responsibility under the Gas Safety (Installation and Use) Regulations 1988 (as amended) to prevent misuse, undue consumption and adherence to safety requirements contained within the regulations and as such enters into arrangements with specialist companies to provide servicing, testing, repairs etc in its corporate buildings as required to comply with the legislation.

 

Legal Services will assist with preparing any contractual documentation upon receipt of instructions to ensure the Council’s position and interest are protected.

 

 

 

Financial Implications: Supplied by Gemma Singleton (Finance Officer – Level 2)  Tel: 0161 793 2578.

 

There is funding available under the approved Corporate Revenue Budget to meet the annual scheme costs for corporate boiler plant and heating system repairs - (£40,893.00 per annum for three years totalling £122,679.00). Third party (schools) costs estimated at £16,623.25 per annum will be paid directly by themselves.

 

 

Procurement Implications: Heather Stanton (Category Manager - Corporate Procurement Team) Tel 0161 686 6241

 

The project has been competitively tendered under the Council’s Constitution governing contract procurement in accordance with a competition under an Open Tender arrangement via The Chest. The winning tenderer has submitted the most economically advantageous offer which also supports the Council’s objectives of delivering social value on this contract.

 

Contact Officer:

 

Les Woolhouse – Building Surveying Manager

 

Tel. 0161 779 4961            

 

This decision is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committees to call-in the decision are Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.

 

 

Signed:          BILL HINDS                          Dated: 13 May 2020

                        Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 14 May 2020

*           This decision will come in force at 4.00 p.m. on 21 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


13/05/2020 - Healthy Living Centres - Karen Proctor/Harry Golby ref: 678    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 13/05/2020 - Adult Commissioning Committee

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council – Record of Decision – Healthy Living Centre – Big Life

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby approve:

An extension of the contract with the Healthy Living Centre provider Big Life (Energise) for 1 year to 31/03/21, at an annual contract value of £180,097, as well as an option to extend for a further 1 year to 31/03/22. This is to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

The reasons are:

This is to maintain current commissioning arrangements to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

Options considered and rejected were:

1)      Do not extend the contract and let the commissioned service cease.

 

2)      Extend the contract for a further 5 years to 31/03/25

 

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Pooled Budget

 

Legal advice obtained: No legal advice obtained

Financial advice obtained: Salford CCG - Finance and Contracting.

Procurement advice obtained: Salford CCG – Finance and Contracting

HR advice obtained: Not applicable

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:Phillip Kemp                                      Tel no: 07919 553403                     

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                                                              Dated:  13 May 2020                       Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14 May 2020.                                                      

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21 May 2020.              

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Salford City Council – Record of Decision

Healthy Living Centre – Langworthy Cornerstone

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby approve:

An extension of the contract with the Healthy Living Centre provider Langworthy Cornerstone for 1 year to 31/03/21, at an annual contract value of £346,984, as well as an option to extend for a further 1 year to 31/03/22. This is to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

The reasons are:

This is to maintain current commissioning arrangements to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

Options considered and rejected were:

1)      Do not extend the contract and let the commissioned service cease.

 

2)      Extend the contract for a further 5 years to 31/03/25

 

Assessment of risk: This has been considered as part of the extension decision.

The source of funding is: Adults Integrated Pooled Budget

 

Legal advice obtained: No legal advice obtained

Financial advice obtained: Salford CCG - Finance and Contracting.

Procurement advice obtained: Salford CCG – Finance and Contracting

HR advice obtained: Not applicable

Climate change advice obtained: Considered as part of extension options.

Contact Officer:Phillip Kemp                                      Tel no: 07919 553403                     

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

Signed: Councillor Gina Reynolds                                                              Dated:  13 May 2020                       Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14 May 2020.                                                      

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21 May 2020.              

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Salford City Council – Record of Decision

Healthy Living Centre – Social Adventures

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby approve:

An extension of the contract with the Healthy Living Centre provider Social Adventures for 1 year to 31/03/21, at an annual contract value of £510,476, as well as an option to extend for a further 1 year to 31/03/22. This is to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

The reasons are:

This is to maintain current commissioning arrangements to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

Options considered and rejected were:

1)      Do not extend the contract and let the commissioned service cease.

 

2)      Extend the contract for a further 5 years to 31/03/25

 

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Pooled Budget

 

Legal advice obtained: No legal advice obtained

Financial advice obtained: Salford CCG - Finance and Contracting.

Procurement advice obtained: Salford CCG – Finance and Contracting

HR advice obtained: Not applicable

Climate change advice obtained: Considered as part of extension options.

Contact Officer:Phillip Kemp                                      Tel no: 07919 553403                     

 

Signed: Councillor Gina Reynolds                                                              Dated:  13 May 2020                       Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14 May 2020.                                                      

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21 May 2020.


13/05/2020 - Empower You Programme - Harry Golby/Tori Quinn ref: 679    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 13/05/2020 - Adult Commissioning Committee

Decision published: 14/05/2020

Effective from: 22/05/2020

Decision:

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby approve: The commissioning of Empower You from Unlimited Potential to provide a short-term intensive programme enabling disabled people and those around them to lead active lifestyles for a contract term of 3 years (with an option to extended +1 year, +1 year), at an annual cost of £83,468 (plus VAT if applicable), with inflationary uplifts.

The reasons are: The project would deliver benefits to people with LD/complex needs and it delivers services that are over and above those already commissioned from Aspire. This should help to extend the scope of the current Aspire service.

Options considered and rejected were: An alternative model for the project which provided 1:1 support to clients was proposed to the Integrated Community Based Care Commissioning Group in 2018 but it was agreed this was too costly for so few participants.

Assessment of risk: The work of Empower You to date has shown the barriers to physical activity faced by disabled people. Without this service or something equivalent that helps disabled people overcome these barriers, disabled people in Salford will continue to face inequitable access to physical activity and the health risks associated with an inactive lifestyle. Commissioning of Empower You or an alternative service would mitigate these risks.

The source of funding is: Adult’s integrated fund

Legal advice obtained: NA

Financial advice obtained: From CCG finance team

Procurement advice obtained: NA

HR advice obtained: NA

Climate change advice obtained: NA

The following documents have been used to assist the decision-making process: Paper presented to Adults Commissioning Committee

Contact Officer:Tori Quinn – tori.quinn@nhs.net                                                                                            

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                                                              Dated:  13 May 2020                       Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14 May 2020.                                                      

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21 May 2020.


11/05/2020 - Land at Mocha Parade, Broughton ref: 675    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 11/05/2020 - Property / Regeneration Briefing

Decision published: 12/05/2020

Effective from: 19/05/2020

Decision:

Salford City Council - Record of Decision

Title: Disposal of land at Mocha Parade, Broughton

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:

 

1.    Approve the disposal of the subject site to Lidl Great Britain on the terms and conditions detailed in this report. As the final price will be subject to agreement on outstanding ground condition and Section 106/278 costs and payments it is proposed that the final figure is delegated for approval to the Strategic Director for Place if the proposed deduction is within the relevant approval levels.

 

2.    Authorise the Shared Legal Service to complete all necessary documentation and to take all steps which are required to give effect to the above recommendations.

 

3.    Authorise the negotiation of terms with the occupying tenants to agree lease surrenders upon payment of a premium, to include statutory compensation plus an ex gratia payment as detailed in the report.  Alternatively, for Section 25 Notices to be served to obtain vacant possession of the properties, upon the ground of redevelopment.

 

The Reasons: To progress the regeneration of the Lower Broughton area and create a new community retail centre.

 

Assessment of Risk is Low

 

The source of funding: N/A

 

Legal Advice obtained:  Yes - Michelle Brice, Solicitor. Tel: 0161 219 6303

 

Financial Advice obtained:  Yes

Alex Archer, Finance Manager Tel: 0161 778 0498

 

The following documents have been used to assist the decision process:

The relevant documents contain exempt or confidential information and are not available for public inspection


Contact Officer: Jane Ashworth, Development Surveyor

Tel No 0161 779 6092

 

This decision is not subject to consideration by another Lead Member/Strategic Director

The appropriate Scrutiny panel(s) to call-in the decision are the Overview and Scrutiny Board or the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett

City Mayor

Date; 11 May 2020

 

 

This decision was published on Monday 11 May 2020.

This decision will come in force at 4.00 pm on Monday 18 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


11/05/2020 - Land at Vicars Hall Road, Boothstown ref: 673    Item Called In

Decision Maker: Property / Regeneration Briefing

Made at meeting: 11/05/2020 - Property / Regeneration Briefing

Decision published: 12/05/2020

Effective from: 19/05/2020

Decision:

Salford City Council - Record of Decision

Title: Disposal of land at Vicars Hall Road, Boothstown

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:

 

1. Note the outcome of the advertising of the intention to dispose of an area of

public open space at Vicars Hall Lane, Boothstown under Section 122(1) of

the Local Government Act 1972.

 

2. Approve the disposal of land at Vicars Hall Lane, Boothstown, subject to any

minor variations in the Premium.

 

3. Approve the transfer of the access strip adjacent to the land from Peel to the

Council, subject to any minor variations in the Premium and approval to the onward sale of that access strip from the Salford City Council to Bellway Homes Limited.

 

4. Authorise the Shared Legal Service to negotiate, agree and complete the

necessary documentation and the taking of all steps which are expedient to give effect to the above recommendations.

 

The Reasons: To progress the disposal of the site for development.

 

Assessment of Risk is Low

 

The source of funding: N/A

 

Legal Advice obtained:  Yes 

Michelle Brice, Solicitor. Tel: 0161 219 6303

 

Financial Advice obtained:  Yes

Alex Archer, Finance Manager Tel: 0161 778 0498

 

Procurement Implications n/a

 

HR Implications n/a

 

 

 

The following documents have been used to assist the decision process:

Report submitted to Property/Regeneration Briefing on 11 May 2020


Contact Officer: John Nugent        Tel No 0161 779 6072

 

This decision is not subject to consideration by another Lead Member/Strategic Director

The appropriate scrutiny panel(s) to call-in the decision are the Overview and Scrutiny Board, or the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett

City Mayor

Date 11 May 2020

 

This decision was published on Monday, 11 May 2020.

This decision will come in force at 4.00 pm on 18 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


11/05/2020 - Land at Liverpool Street/Kara Street, Langworthy ref: 674    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 11/05/2020 - Property / Regeneration Briefing

Decision published: 12/05/2020

Effective from: 19/05/2020

Decision:

Salford City Council - Record of Decision

Title: Disposal of Land at Liverpool Street and Kara Street, Langworthy

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:

 

1.    Approve the disposal of the subject site, namely land at Liverpool Street and Kara Street to Salix Homes on the provisionally agreed terms and conditions.

 

2.    Approve the enhanced specification of the 17 units to be acquired by the City Council to meet Passivhaus “low carbon/low energy use” principles, noting  that further information will be provided once the detailed costings have been determined.

 

3.    Authorise the Shared Legal Service to complete all necessary documentation and to take all steps which are required to give effect to the above recommendations.

 

4.    Note that discussions are taking place for Salford City Council to potentially acquire another 5 units within the scheme that will be reported separately.

 

The Reasons: To dispose of a surplus Council property and progress the regeneration of the Langworthy area.

 

Assessment of Risk is Low

 

The source of funding: Shared Ownership Affordable Housing Revenue Program and the Council’s Housing Revenue Account

 

Legal Advice obtained:  Yes - Michelle Brice, Solicitor. Tel: 0161 219 6303 

 

Financial Advice obtained:  Yes - Alex Archer, Finance Manager Tel: 0161 778 0498

 

The following documents have been used to assist the decision process:

Report submitted to Property and Regeneration Briefing on 11 May 2020


Contact Officer: Jane Ashworth Development Surveyor Tel No 0161 779 6092

 

This decision is not subject to consideration by another Lead Member/Strategic Director

The appropriate scrutiny panel(s) to call-in the decision are the Overview and Scrutiny Board or the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paul Dennett

City Mayor

Date: 11 May 2020

 

 

This decision was published on Monday 11 May 2020.

This decision will come in force at 4.00 pm on Monday 18 May 2020 unless it is called-in in accordance with the Decision Making Process Rules.