{meta} 17 June 2020 - 1 July 2020

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

01/07/2020 - Request for Approval - Contract Extension - Delivery of Children's Centre Services at the Hershel Weiss Children's Centre ref: 708    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 01/07/2020 - Procurement Board

Decision published: 01/07/2020

Effective from: 09/07/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of Contract for Hershel Weiss Children’s Centre as detailed in the table below:

Detail required

Answers

Contract Reference

TBC

Title/Description of Contracted Service/Supply/Project

Hershel Weiss Children’s Centre

Name of Contractor

Aguda NW

Type of organisation

(to be supplied by Corporate Procurement)

Trading Arm of a Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension

£189,190  (This is the value of the contract awarded to the provider, the Council invests an additional  £10K p.a. for  maintenance of the building,which the Council owns)

Full Project

Existing Contract Term

01/04/2017

to

31/03/2020

Extension Period

01/04/2020

to

31/03/2022

Contact Officer (Name & number)

Lead Service Group

People Services

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are

There is provision within the current contract to extend the agreement for a further period from 01/04/2020 to 31/03/2021 and then a further option to extend from 01.04.21 to 31.03.22.

 

Commissioners are instead requesting to extend the contract for the full two years from 01.04.20 to 31.03.22 to ensure that we retain a strong service offer during this difficult period and as allowed under the Cabinet Office guidelines Regulation 72, whereby contracts may be modified without a new procurement procedure in light of the unforeseen circumstances created by the COVID-19 outbreak. During this extension period further commissioning options for the service will be considered.

 

Options considered and rejected were

 

To undertake a competitive process for the award of a new contract.

 

Assessment of risk:

 

There is a high risk of disruption to service users if this contract is not extended with the current provider.

 

The source of funding is:  Core Funding revenue budget.

 

Legal advice obtained

 

Tony Hatton, Principal Solicitor, tel. 219 6323

 

Financial advice obtained:

 

Chris Mee – Strategic Finance Manager Ext 0434

 

Procurement advice obtained:

 

Christopher Conway, Category Manager

0161 686 6248

 

 

HR advice obtained  - Not applicable

 

Climate change implications obtained:

 

Mike Hemmingway – Principal Officer, Climate Change, 0161 793 3209

1st May 2020

 

Documents used

The following documents have been used to assist the decision process.

Building lease dated 25th July 2008 for 25 years between the Council of the City of Salford and Aguda North West. The land lease between the Council and OJC Trustees for the land on which the centre is situated for 40 years from 2008.

 

Contact Officer:       Debbie Fallon 07570810739

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Panel to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:         BILL HINDS                      Dated:          1 July 2020  

                    Lead Member

 

 

*         This decision was published on 1 July 2020

*         This decision will come in force at 4.00 p.m. on 8 July unless it is called-in in accordance with the Decision Making Process Rules.

 

 


01/07/2020 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Lane End; Claremont; Liberty House & The Foyer a contract exemption plus provision expansion to support No Wrong Door model ref: 707    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 01/07/2020 - Procurement Board

Decision published: 01/07/2020

Effective from: 09/07/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contractas detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Semi and Independent Living Services for 16 – 25 year olds plus the details to develop the provision at the Foyer to support Route 29.

Name of Successful Contractor

Adullam; Foundations; Places for People +

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Choose an item.

Contract Value

Liberty - £126,259

Foyer - £109,318

Foundations 

Lane End & Claremont

£440,606,92

 

Pro rata from when building work is complete

£69,413.76 – 4 block beds against The Foyer linked to Route 29

 

£17,000 – Additional member of staff to support at The Foyer

Per Annum (estimated average)

Contract Duration

12 months

Contract Start Date

22/10/2020

Contract End Date

21/04/2021

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Jennifer Walsh 0161 778 0533

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

X

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

 

 

The reasons are

Due to current Government restrictions due to Covid 19 we are unable to complete robust commissioning and procurement procedure in the current timelines.

 

Options considered and rejected were

 

All contracts to cease on 01.04.2020. This was rejected as this mean that there are no services commissioned in Salford for 16+ leaving care and homeless young people. This would mean making placements on a spot purchase basis at a higher cost and young people may end up put of the city or in higher risk provisions.

 

 

Assessment of risk

 

If the exemption to extend is not agreed we would be unable to go to the market due to the current restrictions due to Covid 19 and Salford would loose 69 beds for the most vulnerable 16 – 25 year olds in the city.

 

The source of funding is

Liberty House, Foundations and The Foyer existing projected budget (Extension)

Section 17 (Block bed bookings)

Route 29 (Additional staffing)

 

Legal advice obtained

Tony Hatton, Principal Solicitor, tel. 219 6323

4th May 2020

 

Financial advice obtained

Chris Mee - Strategic Finance Manager

 Ext 0434

1st May 2020

 

Procurement advice obtained

Christopher Conway - Category Manager

0161 686 6248

1st May

 

HR advice obtained

N/A

 

Climate change implications obtained

Mike Hemmingway – Principal Officer, Climate Change

0161 793 3209

1st May 2020

 

Documents used

 

The relevant documents contain exempt or confidential information and are not available for public inspection

 



Contact details

Contact Officer:       Jennifer Walsh

Telephone number: 0161 778 0533 (voicemail at current time but this can be picked up)

 

·       The Lead Member has been consulted and is supportive of the proposed contract.

 

·       The relevant Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel

 

 

Signed:         BILL HINDS                      Dated:          1 July 2020  

                    Lead Member

 

 

*         This decision was published on 1 July 2020

*         This decision will come in force at 4.00 p.m. on 8 July unless it is called-in in accordance with the Decision Making Process Rules.

 

 


01/07/2020 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Projects within the Skills and Work Programme ref: 709    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 01/07/2020 - Procurement Board

Decision published: 01/07/2020

Effective from: 09/07/2020

Decision:

Salford City Council - Record of Decision

I, Bill Hinds, Lead Member for Finance and Support Services and Chair of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

An exception to Contractual Standing Orders as permitted within the City Council Constitution:

·       Delivers Best Value to The Council 

 

Approve the award of selected contracts within the Skills and Work Commissioned programme for the period: 1st April 2021 to 31st March 2022, subject to the confirmation of final budgets for 2021/22.

The individual contracts and budget values are detailed in the Skills and Work Programme report dated 1st July 2020.

The Reasons are:

 

In September 2016 Procurement Board gave approval to go out to competition for the delivery of services within this proposed programme. Following a competitive tendering process, contracts were awarded to successful providers and delivery commenced on 1st April 2017 on a two year, plus one, plus one basis. These contracts will become time – expired at the end of March 2021. 

 

For value for money reasons and in order to retain service stability in the wake of the COVID 19 pandemic,  it is proposed that selected contracts are extended (for up to) a further 12 months, for the period 1st April 2021 to March 31st 2022. The options to extend within the contracts have been exercised and as such they therefore require an exception to contractual standing orders in order to continue into 2021/22.   

 

Options considered and rejected were:

-        Develop new specifications and go out to tender

-        Decommission current services

 

Assessment of Risk:

 

The current Skills and Work programme delivers a suite of targeted services to support local residents to progress into education, training or work. The programme is also strongly aligned to support the wider outcomes of Early Help and the Helping Families programme.

 

There will be a gap in provision if these services are not continued.

 

The source of funding is the City Council revenue budget (Skills and Work), Section 106 and Troubled Families grant.

Legal Advice obtained from:

Tony Hatton, Principal Solicitor, Tel. 0161 219 6323

 

Financial Advice obtained from:

Chris Mee, Strategic Finance Manager, Ext 0434

Procurement Advice obtained from:

Christopher Conway, Procurement Category Manager, Tel 0161 686 6248

Climate Change Implications considered: Advice from Michael Hemingway, Principal Officer – Climate Change, Tel: 0161 793 3209  

 

The following documents have been used to assist the decision process:

The relevant documents contain exempt or confidential information and are not available for public inspection

 

Contact Officer: Alison Burnett     Tel No: 0161 793 2535

 

·       This matter is also subject to consideration by the Lead Member for Children’s and Young People’s Services

·       The Lead Member has been consulted and is supportive of the proposed contracts. 

·       The matter is not subject to consideration by another Lead Member  

 

·       The appropriate scrutiny committee to call-in the decision is the Children’s Scrutiny Committee and Overview and Scrutiny Board.

 

 

 

Signed:         BILL HINDS                      Dated:          1 July 2020  

                    Lead Member

 

 

*         This decision was published on 1 July 2020

*         This decision will come in force at 4.00 p.m. on 8 July unless it is called-in in accordance with the Decision Making Process Rules.

 

 


01/07/2020 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Allied Health Professionals ref: 706    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 01/07/2020 - Procurement Board

Decision published: 01/07/2020

Effective from: 09/07/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Allied Health Professional Service

Name of Successful Contractor

Salford Royal NHS Foundation Trust

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£453,402

Per Annum (estimated average)

Contract Duration

12 months

Contract Start Date

01/04/2021

Contract End Date

31/03/2022

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Jane Roberts – 793 2568

Lead Service Group

Choose an item.

How the contract was procured?

(to be supplied by procurement)

 

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

 

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

X

 

 

 


 

The Reasons are

The additional 12 months will support the full implementation of the integrated service specification and aligned outcome framework and enable continuity of provision during a very precarious situation. The additional time will also enable a full evaluation of the integrated service delivery, evidencing the impact on children and young people and their families and the wider system

 

Options considered and rejected were: Not to extend the contract

 

Assessment of Risk

Medium: Risk relates to the implications if the scheme does not continue or any risk if there is a potential delay in extending the contract.

 

The source of funding is Children’s Services Revenue Budget

Legal Advice obtained

Tony Hatton, Principal Solicitor, tel. 219 6323

4th May 2020

Financial Advice obtained

Chris Mee - Strategic Finance Manager

 Ext 0434

1st May 2020

Procurement Advice obtained

Christopher Conway - Category Manager

0161 686 6248

1st May 2020

HR Advice obtained

N/A

Climate Change Implications obtained

Mike Hemmingway – Principal Officer, Climate Change

0161 793 3209

1st May 2020

 

The following documents have been used to assist the decision process. n/a

Contact Officer: Jane Roberts

Telephone number: 0161 793 2568

 

 

This matter is also subject to consider by the Lead Member for Children’s Services and Young People’s Services.  The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Panel to call-in the decision is the Health and Social Care Scrutiny Panel

 

Signed:         BILL HINDS                      Dated:          1 July 2020  

                    Lead Member

 

 

*         This decision was published on 1 July 2020

*         This decision will come in force at 4.00 p.m. on 8 July unless it is called-in in accordance with the Decision Making Process Rules.

 

 


01/07/2020 - Request for Approval - Appointment of Contractor - Stage 1 Process to Design and Build Housing Projects ref: 705    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 01/07/2020 - Procurement Board

Decision published: 01/07/2020

Effective from: 09/07/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and Chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

(a) the award of the following Stage 1 contract for a project approved under the current Capital Programme in accordance with the following:-

 

(i)    the outcome of the mini-competition (Stage 1) procurement process conducted through the Homes England Framework Northwest to award the contract to G & J Seddon Limited as constructor partner to design and build housing projects across a number of sites.

 

(ii)  that delegated officers acting on behalf of Salford City Council progressing with the constructor partner in selecting a design and finalising costs for the delivery of the projects in line with agreed budget as Stage 2 of the procurement process.

 

(iii) that a pre-construction agreement be issued to cover the period between July 2020 up to when the formal contract is executed.

 

(iv) that interim payments up to the value of £521,000 be made under the terms and conditions of the pre-construction agreement with G & J Seddon Limited for advance works costs accrued up to the agreement of a contract under the Stage 2 process.

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Design and Build Contract for a Range of Housing Projects

Name of Successful Contractor

                 G & J Seddon Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

                                        00172081

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£521,000

Full Project £765,000

Contract Duration

                            To be agreed

Contract Start Date

To be agreed

Contract End Date

To be agreed

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

          Les Woolhouse 0161 779 4961

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Homes England framework Northwest

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

 

 


 

The Reasons are:- To approve the outcome of the mini-competition (Stage 1) procurement process conducted through the Homes England Framework Northwest to award the contract to G & J Seddon Limited as constructor partner to design and cost housing projects across a number of sites.

 

Options considered and rejected were:- None. All procedures are in accordance with normal Contractual Standing Orders.

 

Assessment of Risk:- Medium. The programme has been developed to achieve the delivery of contracts to meet the grant funding criteria and the necessary phased completion dates.

 

The source of funding is:- Homes England HRA Grant and the approved Place Housing Strategy Capital Programme.

 

Legal Advice obtained supplied by:- Tony Hatton (Principal Solicitor) Tel. 219 6323.

 

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the public procurement regulations and its own Contractual Standing Orders, failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Homes England Framework Northwest.

 

The purpose of a framework agreement is to select through a procurement/evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the Framework and this may be through any number of ways e.g. mini-competition, direct allocation etc depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

 

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to G & J Seddon Limited. The procurement procedures therefore appear robust and compliant with the requirements of the City Council’s contractual standing orders and public procurement legislation.

 

The award of the contract will commit the City Council to the formal arrangement and upon receipt of instructions Legal Services will assist in preparing the necessary contractual documentation to ensure the City Council’s position and interests are protected.

 

Financial Advice obtained:- Supplied by Alex Archer, Finance Manager 778 0498

 

The costs for the Stage 1 tender process of £765,000 (contract costs of £521,000 plus professional fees and associated costs of £244,000) will be funded from the Homes England HRA grant awarded to the City Council and the approved Place, Housing Strategy Capital Programme.       

 

Procurement Advice obtained

Deborah Derbyshire (Category Manager – Corporate Procurement Team) Tel: 0161 686 6244

 

The contract was procured in accordance with Contractual Standing Orders in accordance with Public Contract Regulations and tenders were invited by mini competition under the Homes England Framework Northwest.

 

The winning tenderer has submitted the most economically advantageous offer which also supports the Council’s objectives of delivering social value on this contract.

 

HR Advice obtained:- Not applicable

 

Climate Change Implications obtained:- The project is being developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction. The operational and running costs of the new houses will be a significant factor in the overall requirements. The designs are required to support the objectives of Salford City Council becoming carbon neutral by 2028.

 

Seddon’s have stated that they will apply environmental management activities to develop the schemes which will support the GMSF work and they are accredited under ISO 14001:2015.

 

The final project design and construction will be in full compliance with current building regulations with aspects which exceed these where possible. The proposed modular timber frame build will utilise the advantages of off-site construction techniques and reduce the requirement for multiple trades frequently travelling to the site. 

 

Any sustainability plan would be targeted to also align with opportunities to deliver social value outcomes.

 

The following documents have been used to assist the decision process:-

Report to Procurement Board dated 1st July 2020.



Contact Officer: Peter Openshaw – Assistant Director

Telephone number: 0161 793 3050

 

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committees to call-in the decision are the Growth and Prosperity Scrutiny Panel and The Overview and Scrutiny Board

 

Signed:         BILL HINDS                      Dated:          1 July 2020  

                    Lead Member

 

 

*         This decision was published on 1 July 2020

*         This decision will come in force at 4.00 p.m. on 8 July unless it is called-in in accordance with the Decision Making Process Rules.

 


26/06/2020 - Intentional Homelessness for Care Leavers. ref: 704    Recommendations Approved

Decision Maker: Statutory Deputy City Mayor & Lead Member for Housing Briefing

Made at meeting: 26/06/2020 - Statutory Deputy City Mayor & Lead Member for Housing Briefing

Decision published: 29/06/2020

Effective from: 07/07/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Kelly, Statutory Deputy City Mayor and Lead Member for Housing, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

THAT the Local Authority do not deem a care leaver as intentionally homeless.

 

The Reasons are:

The rationale for ending the practice comes from both anethical and practical standpoint.  As corporate parents, we should not be allowing care leavers to be without suitable accommodation at all (we know this would certainly not be the case if we were their real parents).  As mentioned above, being without a stable place to live can lead to a multitude of further problems.  From a practical point of view, the strain on the range of services supporting care leavers in these distressful situations is much greater (especially where they are placed in temporary accommodation outside Salford) and will often incur addition local authority expenditure in both the short and long term.  

 

By deeming care leavers as intentionally homeless, the Local Authority is failing in its statutory duties as corporate parents and restricting the opportunities for support being given to young people leaving care placements in our area - this is the advice provided by our Legal Team.

 

Options considered and rejected were: Not to take this action.

 

Assessment of Risk: No Risk

 

The source of funding is: Within Housing budget.

 

Legal Advice obtained: By deeming care leavers as intentionally homeless, the Local Authority is failing in its statutory duties as corporate parents and restricting the opportunities for support being given to young people leaving care placements in our area.

 

Financial Advice obtained: Not applicable.

 

Procurement Advice obtained: Not applicable.

 

HR Advice obtained: Not applicable.

 

Climate Change Advice obtained: Not applicable.

 

The following documents have been used to assist the decision process:

Report to the Statutory Deputy City Mayor and Lead Member for Housing

 

Contact Officer:        Phil Varghese/Jane Anderson                 

Telephone number: 607 1888// 607 1900

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

 

Signed: Councillor Kelly                             Dated: 26 June 2020

Statutory Deputy City Mayor and Lead Member for Housing

 

 

 

For Democratic Services use only

 

This decision was published on 29 June 2020.

                                            

This decision will come into force at 4.00 p.m. on 6 July 2020, unless it is called-in in accordance with the decision-making process rules.

 

 

 


26/06/2020 - Financial Assistance for Older and Vulnerable Clients. ref: 703    Recommendations Approved

Decision Maker: Statutory Deputy City Mayor & Lead Member for Housing Briefing

Made at meeting: 26/06/2020 - Statutory Deputy City Mayor & Lead Member for Housing Briefing

Decision published: 29/06/2020

Effective from: 07/07/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Kelly, Statutory Deputy City Mayor and Lead Member for Housing, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

An exception to the Private Sector Housing Assistance Policy (PSHAP), as outlined in the report, to provide financial assistance to all qualifying applicants within the limits of the capital budget allocation until the 1st January 2021.

 

The Reasons are: The pressing matter is for the Council to agree an “interim” solution to deal with new applications for loans made under the PSHAP that will allow the Council to continue to provide financial assistance to elderly and vulnerable residents to carry out home improvements which will allow them to remain living in their property safely.

 

Options considered and rejected were: To procure a new supplier of FCA regulated loan products without pause for review and consideration of current market demands. 

To stop providing financial assistance to older and vulnerable residents for home improvement works.

 

Assessment of Risk: Low

 

The source of funding is: Place, Home Improvement Capital Budget.

 

Legal Advice obtained: Kathryn Saldanha

The contractual arrangements between the Council and SUK have been longstanding and consumer credit legislation has evolved over this period so that most loans to individuals are now “regulated activities” that can only be carried out by FCA authorised bodies.  There are a limited number of Local Authority “exemptions” which enable Local Authorities to enter into certain forms of financial arrangements with individuals without requiring FCA Authorisation. Given the complexity of current consumer credit legislation and the FCA regulatory regime, the Council has sought specialist legal advice from DWF regarding its “historic” PSHAP Loans which have been entered into by SUK on behalf of the Council and new applications for PSHAP Loans which the Council has received since SUK exercised its right to terminate its contract with the Council in 19th June 2020.  With regard to new applications for PSHAP Loans, the Council proposes that a change is made to the current PSHAP so that, in place of the “regulated Loans” that SUK offers, the Council will enter into repayable Grants in a form that complies with the relevant “LA” exemptions:

 

Financial Advice obtained: Natalie Birchall

The proposal to provide direct financial assistance in the form of a grant with conditions, will be funded from the approved Place, Home Improvement Agency capital programme.

The conditions would be that such assistance would be subject to a grant condition period of up to 20 years, during which time the grant would be required to be paid back to the council if the property had a change in ownership.

 

Procurement Advice obtained: Emma Heyes, Category Manager

There are no immediate procurement implications for this report for an exception to the change the PSHAP for the Council to provide direct financial assistance to residents, whilst future options are considered for a longer-term solution.

In due course the procurement team will continue to provide advice and assistance to the HIA team, to review those future options and market appraisal to replace the service provided by Street UK.

Any future procurement process should comply with the requirements of Contractual Standing Orders

 

HR Advice obtained: N/A

 

Climate Change Advice obtained: N/A

 

The following documents have been used to assist the decision process:

Private Sector Housing Assistance Policy (PSHAP)

 

Contact Officer:  Caren Green                              

Telephone number: 0161 793 2835 / 07773 590804

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

Signed: Councillor Tracy Kelly                  Dated: 26 June 2020

Statutory Deputy City Mayor and Lead Member for Housing

 

 

For Democratic Services use only:

 

This decision was published on 29June 2020.

                                             

This decision will come into force at 4.00 p.m. on 6 July 2020, unless it is called-in in accordance with the decision-making process rules.

 

 

 


25/06/2020 - Write Off of Irrecoverable Debt - Business Rates. ref: 702    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 25/06/2020 - Lead Member for Finance and Support Services Briefing

Decision published: 29/06/2020

Effective from: 07/07/2020

Decision:

Salford City Council - Record of Decision

 

 

I, Councillor Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve the proposed write-off of irrecoverable debts as outlined below:

 

Business Rates £851,392.84        

 

There is provision in the Forward Plan for the write-off of irrecoverable debts.

 

The Reasons are: The liabilities mentioned in the report for write-off are irrecoverable.

 

Options considered and rejected were: To leave outstanding amounts on the accounts for a further period.

 

Assessment of Risk: The write-off irrecoverable amounts is an essential part of account administration.

 

The source of funding is: The bad debt provision.

 

Legal Advice obtained: N/A

 

Financial Advice obtained: The bad debt provision has been confirmed.

 

The following documents have been used to assist the decision process: Detailed list of accounts to be written-off (not available to the public).

 

Case files have been prepared for high value debts where current recovery methods have been unsuccessful and where appropriate evidence of working with legal specialist for complex business rates recovery service (not available to the public)

 

Some of the relevant documents contain exempt or confidential information and are not available for public inspection. Other documents which are in the public domain are the relevant write-off strategies

 

Contact Officer: Jane Betts – Service Manager – Business Rates. 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

Signed: Councillor B Hinds                                  Date: 25 June 2020

Lead Member for Finance and Support Services

 

 

FOR COMMITTEE SERVICES USE ONLY

 

This decision was published on 29 June 2020.

 

This decision will come into force at 4.00pm on 6 July 2020, unless it is called-in in accordance with the decision-making process rules.

 


25/06/2020 - Write Off of Irrecoverable Debt - Council Tax & Housing Benefit Overpayments. ref: 701    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 25/06/2020 - Lead Member for Finance and Support Services Briefing

Decision published: 29/06/2020

Effective from: 07/07/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve the proposed write-off of irrecoverable debts as outlined below: -

                                                                         

Council Tax                                                              £422,937.51                                         

 

Housing Benefit Overpayments                            £18,021.77

 

There is provision in the Forward Plan for the write-off of irrecoverable debts.

 

The Reasons are: The liabilities mentioned in the report for write-off are irrecoverable.

 

Options considered and rejected were: To leave outstanding amounts on the accounts for a further period.

 

Assessment of Risk: The write-off of irrecoverable amounts is an essential part of account administration.

 

The source of funding is: The bad debt provision.

 

Legal Advice obtained: N/A

 

Financial Advice obtained: The bad debt provision has been confirmed.

 

The following documents have been used to assist the decision process.

Some of the relevant documents contain exempt or confidential information and are not available for public inspection. Other documents which are in the public domain are the relevant write-off strategies

 

Contact Officer: Penny Higgins – Service Manager – Council Tax

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

Signed: Councillor B Hinds                                  Date: 25 June 2020

Lead Member for Finance and Support Services

 

 

FOR COMMITTEE SERVICES USE ONLY

 

This decision was published on 29 June 2020.

 

This decision will come into force at 4.00pm on 6 July 2020, unless it is called-in in accordance with the decision-making process rules.

 

 


22/06/2020 - The Folly, Station Road, Pendlebury ref: 700    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 22/06/2020 - Property / Regeneration Briefing

Decision published: 22/06/2020

Effective from: 30/06/2020

Decision:

Salford City Council - Record of Decision

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council constitution do hereby:

  1. Approve the acquisition of the land at The Folly, Station Road, Swinton on the provisionally agreed heads of terms subject to confirmation of funding from TfGM (Transport for Greater Manchester).
  2. Authorise the Shared Legal Service to complete all necessary documentation and to take all steps which are required to give effect to the above recommendations.

 

The Reasons are the acquisition will enable the implementation of a park and ride facility to improve the infrastructure around Swinton Station and enhance its current facilities. 

 

Assessment of Risk: Low

 

The source of funding is: TfGM Growth Deal Fund

 

Legal Advice obtained: Gaynor Corfe, Head of Property. Tel: 0161 234 3118

 

Financial Advice obtained: Yes - Alex Archer, Finance Manager. Tel: 01617780498

 

The following documents have been used to assist the decision process.

The relevant documents contain exempt or confidential information and are not available for public inspection

Contact Officer:        Alexander Cox                      Tel No 0161 779 4837

 

This decision is not subject to consideration by another Lead Member/Strategic Director

The appropriate scrutiny panels to call-in the decision are the Overview and Scrutiny Board and the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett

City Mayor

Date: 22 June 2020

 


22/06/2020 - Land at Queen Street, Greengate, Ordsall ref: 699    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 22/06/2020 - Property / Regeneration Briefing

Decision published: 22/06/2020

Effective from: 30/06/2020

Decision:

Salford City Council - Record of Decision

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council constitution do hereby:

 

  1. Approve the disposal of Council’s property interests in land at Queen Street, Greengate to facilitate a comprehensive residential development.

 

2.    Authorise the Shared Legal Service to complete all necessary documentation and to take all steps which are required to give effect to the above recommendations.

 

The Reasons are to dispose of surplus Council property and progress the regeneration of the Greengate area.

 

Assessment of Risk: Low

 

The source of funding is:    Not Applicable

 

Legal Advice obtained: Yes - Gaynor Corfe, Head of Property. Tel: 0161 234 3118

 

Financial Advice obtained: Yes - Alex Archer, Finance Manager. Tel: 01617780498

 

The following documents have been used to assist the decision process.

Greengate Regeneration Strategy

 

Contact Officer:        Sarah Malone, Senior Development Surveyor

Tel No 0161 779 6073

 

This decision is not subject to consideration by another Lead Member/Strategic Director

The appropriate scrutiny panels to call-in the decision are the Overview and Scrutiny Board and the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett

City Mayor

Date: 22 June 2020

 

 

This decision was published on Monday 22 June 2020.

This decision will come in force at 4.00 pm on Monday 29 June 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


22/06/2020 - Highways Investment Programme 2020/21 ref: 698    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 22/06/2020 - Property / Regeneration Briefing

Decision published: 22/06/2020

Effective from: 30/06/2020

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the City Council constitution do hereby:

Approve the proposed programmes of work for the Highways Investment Programme (HIP) for 2020/21

The Reasons are:  To facilitate continuous improvement of the highway infrastructure as part of the defined Network Recovery Plan as part of the ongoing rolling programme of repair works

 

Options considered and rejected were: No other options were considered for this report.

 

Assessment of Risk: Low – The targeted spend of available funding will ensure that the City Council’s statutory obligations are met while at the same time facilitating continuous improvement of the highway infrastructure.

 

The source of funding is: Prudential Code funding (Capital)

 

Legal Advice obtained: Tony Hatton Principal Solicitor 219 6323

Financial Advice obtained: Alison Woods Finance Officer Capital 0161 925 1135

Procurement Advice obtained Tom Woods Procurement Officer  0161 686 6296

The following documents have been used to assist the decision process.

Report to Property/Regeneration Briefing held on 22 June 2020

Contact Officer:        Steve Mangan                      Tel No 0161 603 4034

 

The appropriate scrutiny panels to call-in the decision are the Overview and Scrutiny Board and the Growth and Prosperity Scrutiny Panel______________________

 

Signed: Paul Dennett

City Mayor

Dated: 22 June 2020

 

This decision was published o n Monday 22 June 2020

                                             

This decision will come in force at 4.00 p.m. on Monday 29 June 2020                  

unless it is called-in in accordance with the Decision Making Process Rules.