{meta} 19 July 2020 - 2 August 2020

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

22/07/2020 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Salford Perpetrator Provision ref: 718    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 22/07/2020 - Procurement Board

Decision published: 31/07/2020

Effective from: 08/08/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reasons highlighted in the table below and the award of the Contractas detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Domestic Abuse Perpetrator Provision

Name of Successful Contractor

Talk , listen Change

Supplier Registration Number

(to be supplied by Corporate Procurement)

512710

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£108,476

Per Annum (estimated average)

Contract Duration

12 months

Contract Start Date

10/08/2020

Contract End Date

10/09/2021

Optional Extension Period 1

To be confirmed after 8 months service delivery if extension to be sought

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Clare Baddley

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

x 

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

x

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

x

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

x

 

Accredited Living Wage Employer

x

 

 

The reasons are, there is no specialist support services to offer perpetrators of abuse to break the domestic abuse cycle.

  

The service response to Covid high-lights a significant gap in provision. Salford SIDAS Service supports victims, Salford young people’s domestic abuse service supports Children. The IDVA provision for Salford SIDAs works hard to empower victims to leave through safety planning and risk assessments. However, if we don’t actively work toward effectively challenging the behaviours of perpetrators, the cycle of abuse continues. Therefore a 12 month Covid response pilot, to work with perpetrators throughout this period and manage the increase demand the city is likely to face once restrictions are relaxed is needed.

 

The programme will be independently evaluated to evidence social and financial impact on a ‘spend to save’ analysis. This will help with applications for future funding. The evaluation and 12 month Covid 19 pilot will enable the provider to evidence need for the provision and the overall impact Covid had in relation to domestic abuse across Salford. The presence of this intervention will enable practitioners to better case manage, make more informed decisions and inevitably learn from the expertise of the lead provider.

 

The impact on the engagement of community response will increase long term impact and challenge social norms in relation to domestic abuse across the city.

 

Options considered and rejected were

The lead provider for perpetrator intervention across the city is Talk, Listen, Change (TLC). They are the only RESPECT accredited provider who are able to carry out this work safely. TLC are already funded to deliver intervention within Salford and are established and well known. They have evidence based interventions with a review of social impact.

A direct award to this service would ensure the most effective, swift approach and we are not aware of alternatives that offer the same value for money.

 

Assessment of risk

If the exception is not approved and we are unable to award the contract to TLC to deliver these services then this may have a detrimental impact on the Children and families who currently are victims of domestic abuse across the city.

                                        

The source of funding is from Clinical Commissioning Group

 

Legal advice obtained from: Tony Hatton, Principal Solicitor 0161 219 6323

 

Financial advice obtained from: Chris Mee – Strategic Finance Manager 0161 778 0434

 

Procurement advice obtained from: Christopher Conway, Procurement Category Manager, tel. 0161 686 6248

 

HR advice obtained from: N/A

 

Climate change implications obtained from: Michael Hemingway 0161 793 3209

 

Contact details

Contact Officer:       Jane Case 

Telephone number: 0161 793 3567

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committees to call-in the decision are the Health and Social Care Scrutiny Panel and the Children’s Scrutiny Panel.

 

 

Signed:  BILL HINDS                   Dated: 30 July 2020

                    Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 31 July 2020

*         This decision will come in force at 4.00 p.m. on 7 August 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


28/07/2020 - Report on Greater Manchester's Clean Air Plan: Tackling Nitrogen Dioxide Exceedances at the Roadside ref: 717    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 28/07/2020 - Cabinet

Decision published: 28/07/2020

Effective from: 05/08/2020

Decision:

Salford City Council - Record of Decision (CABINET)

 

I, Paul Dennett, City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby:

Approve the report dated 28 July 2020 titled ‘Greater Manchester’s Clean Air Plan: Tackling Nitrogen Dioxide Exceedances at the Roadside’, and:

 

-       Note the progress of the Greater Manchester Clean Air Plan

-       Note the progress in the development of the Clean Commercial Vehicle and Hardship funds

-       Note the initial funding award of £41m for clean vehicle funds to award grants or loans to eligible businesses

-       Note the Government has accepted the need for vehicle replacement funds for    Hackney carriages and Light Goods Vehicles, but has requested further development of shared evidence on the needs within that complex sector before responding; also Government does not support the Sustainable Journeys measure

-      Note that TfGM is seeking confirmation that the funding award for Bus Retrofit is a continuation of Clean Bus Technology Funds to be distributed as soon as possible as per previous arrangements

-      Note the Government will not support electric vehicle charging infrastructure through Clean Air monies but have committed to work with GM on securing funding from the Office for Low Emission Vehicles (OLEV)

-      Agree the position that the GM Local Authorities will move to a statutory public consultation on the GM Clean Air Plan as soon as reasonably practicable;

-      Further agree the position that the GM Local Authorities’ decision to commence a public consultation should be taken once there is a clear timeframe for exiting lockdown and moving to the next phase of the COVID-19 response

-      Note the implementation of a GM CAZ is delayed to 2022 with a revised implementation date to be confirmed in the consultation commencement report

-      Note the DfT’s positioning paper “Decarbonising Transport – Setting the Challenge”

-      Note the assessment of the possible impacts of COVID-19 to inform a technical briefing note for decision makers; and

-      Note that the GM local Authorities intend to consult on GM’s proposed Minimum Licensing Standards (MLS) alongside the Clean Air Plan consultation, and agree the position for consultation on when taxi/PHV fleets should be Zero Emission Capable.

 

The Reasons: progress continues to be made towards developing a Charging Clean Air Zone in Greater Manchester and the next major milestone is the undertaking of a statutory consultation (as soon as reasonably practicable) - these are key Government requirements. 

Options considered and rejected were: not applicable.

Assessment of Risk: Low

The source of funding is: assumed to be Government funded - £36m received to date for the Charging Clean Air Zone and £41m for Clean Vehicle Funds.   

Legal Advice obtained: Sian Roxborough, City Solicitor.

Financial Advice obtained: Joanne Hardman, Chief Finance Officer 

Procurement Advice obtained: n/a.

The following documents have been used to assist the decision process.

(if the documents disclose exempt or confidential information, they should not be listed, but the following wording shall be inserted : "(The relevant documents contain exempt or confidential information and are not available for public inspection)":-

Contact Officer:  Bernie Vaudrey                          Tel No 0161 793 2283

 

*           This document records a key decision, but the matter was not             included in the Council's Forward Plan and it has been dealt with             under the emergency procedure.

*           This decision is urgent and is not subject to call-in, in accordance with              the Decision Making Procedure Rules

*           The appropriate scrutiny committee to call-in the decision is the             Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paul Dennett          Dated: 28 July 2020

City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 28 July 2020.                                             

*           This decision will come in force at 4.00 p.m. on 4 August 2020                                                 unless it is called-in in accordance with the Decision Making Process Rules.

 


14/07/2020 - Traffic Regulation Order - City of Salford (Parkgate Drive and adjoining Streets, Swinton South) (Prohibition of Waiting & Prohibition of Stopping Outside School Entrance) Order 2018 (TRO 2174). ref: 716    Recommendations Approved

Decision Maker: Lead Member for Planning and Sustainable Development

Made at meeting: 14/07/2020 - Lead Member for Planning and Sustainable Development

Decision published: 24/07/2020

Effective from: 01/08/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Derek Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby:

 

§  Authorise the making of the Traffic Regulation Order ‘City of Salford (Parkgate Drive and Adjoining Streets, Swinton South) (Prohibition of Waiting) & (Prohibition of Stopping Outside School Entrance)’ Order 2018 (TRO Ref. 2174).

 

§  Note that the restrictions set out in this order (8m) relate to a lesser distance than that contained in the Highway Code, which advises drivers not to park within 10m of a junction, in order to minimise the impact on residents.

 

§  Request that the above scheme is not implemented until I have had the opportunity to consider a report regarding the feasibility of introducing a ‘School Street’ scheme in the area, which would restrict access to non-residents around school drop off and pick up times.

 

§  Note that I have taken the decision to authorise the above traffic regulation order at this point in order to avoid having to start the legal process from the beginning in the future, which would involve an unnecessary duplication of the legal and advertising costs.   

The Reasons are:

A Prohibition of Waiting restriction scheme was been designed in 2018 following a request by the Swinton & Pendlebury Highway Task Group to improve access and road safety close to Grosvenor Road Primary School off Parkgate Drive in Swinton. The scheme includes the introduction of waiting restrictions at the junctions and a School Keep Clear TRO at the school entrance.

 

A Traffic Regulation Order (TRO Ref - 2174) to introduce No Waiting at Any Time and an enforceable School Keep Clear Order was formally consulted on with the Traffic Management Unit on 27th April 2018 and no objections were received from TMU members.

 

The Traffic Regulation Order was legally advertised on 2nd August 2018, during which time three objections were received from members of the public.

 

The matter was considered at a meeting of Traffic Advisory Panel (TAP) on 4th October 2018; all objectors were invited to provide representation in respect of the proposed scheme.

 

The minutes of the TAP meeting confirm that the Lead Member did not have sufficient evidence to make a decision on the proposals and that alternative methods of dealing with the issues be explored.

 

Complaints and concerns continue to be raised at the Swinton and Pendlebury Highways Task Group, Ward Councillors have been working with the school and have carried out site observations.

 

Assessment of Risk:

No Waiting at Any Time, Prohibition of Waiting and advisory parking bay will be marked out in accordance with the Traffic Signs Manual and Traffic Sign Regulations and General Directions (TSRGD 2017).

 

Legal Advice obtained: 

Where objections are received by the Council following the advertisement of proposals, the decision regarding the implementation of the proposals is delegated to the relevant Lead Member for determination, following consultation with the Council’s Traffic Advisory Panel.  Adhering to this procedure should not give rise to any legal implications.

 

If the decision is made to implement the proposals in this report, these should not give rise to any legal implications provided the works are carried out in accordance with the appropriate statutory requirements set out in the Road Traffic Regulation Act 1984

 

Financial Advice obtained:     

The cost of the proposed scheme will be met from the Highways Block 3 devolved capital allocation for Swinton and Pendlebury, in the 2017-18 financial year.

 

Procurement Advice obtained:

The TRO was commenced by Urban Vision Partnership under the DSPA exclusivity in compliance with CSO’s. The work will be completed by the City Council.

 

The following documents have been used to assist the decision process:

Proposal plan, Lead Member report, letters of objection.


Contact Officer:  

Robert Owen                          Tel No. 0161 7794848

Yogeshwari Patel                    Tel No. 0161 779 4857

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

 

 

Signed: Councillor Antrobus                           Dated: 14th July 2020

Lead Member for Planning & Sustainable Development

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 24th July 2020.

 

This decision will come into force at 4.00 p.m. on 31st July 2020, unless it is called-in in accordance with the decision-making process rules.

 

 


22/07/2020 - Request for Approval - Contract Extension - Project and Programme Managers - Grant Funded Infrastructure Projects ref: 714    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 22/07/2020 - Procurement Board

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby:

Approve

(1)  The extension of the contract for the appointment of a appropriately skilled consultant project and programme manager through the STAR Procurement Framework to provide support in connection with the City Council’s growing workload of grant funded infrastructure projects.  This will be for a 12 month period.

 

(2)  An option to extend the appointment for a further 12 month period, subject to future work load, availability of funding and reaching agreement with the Councils HR team.

 as detailed in the table below:

 

Detail required

Answers

Contract Reference

01846493

Title/Description of Contracted Service/Supply/Project

Appointment of a Project & Programme manager

Name of Contractor

AECOM

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£100,000

Per Annum (estimated average)

Existing Contract Term

12/07/2019

to

31/07/2020

Extension Period

03/08/2020

to

02/08/2021

Contact Officer (Name & number)

Perry Twigg – 07966 316309

Lead Service Group

Place

Funding Source

Grant

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

?

 

Accredited Living Wage Employer

?

 

The reasons are

 

  • Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Growth Deal and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF) to the value of circa £70 million.

 

  • Salford City Council together with the other districts across Greater Manchester are under pressure from the GMCA to ensure that adequate resources are in place to develop and deliver the MCF projects where funding has been awarded.

 

  • The Regeneration Team in the City Council has inadequate resource to fully meet this demand.

 

Options considered and rejected were

 

·       That without additional resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding.

 

Assessment of risk

 

·       This is based on the bullet point immediately above, which relate to the council not being able to deliver externally funded projects.

 

The source of funding is

 

·       The proposal to extend the appointment of a programme manager (for a 12 month period) who will be working on projects   which are funded from the Growth deal grant and the Majors challenge fund, allow all costs to be re-claimed on a staged basis from the grant funding body at the Greater Manchester Combined Authority (GMCA).

 

 

Legal advice obtained from Tony Hatton- 0161 219 6323

 

 

Financial advice obtained from Natalie Birchall – ext 2316

 

 

Procurement advice obtained from Emma Heyes – ext  6243

 

 

HR advice obtained from Steve Hulme – ext 8631

 

 

Climate change implications obtained from Mike Hemmingway – ext 3209

 

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 22 July 2020 – Extension of appointment a Project and Programme manager through the STAR procurement framework to take a client lead on grant funded infrastructure projects.

 

Contact details

Contact Officer: Perry Twigg       

Telephone number: 07966 316309

 

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

 

 

Signed:         BILL HINDS                      Dated:          22 July 2020          

                    Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 22 July 2020

*         This decision will come in force at 4.00 p.m. on 29 July 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


22/07/2020 - Request for Approval - Contract Extension - Minor Works and Responsive Repairs ref: 715    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 22/07/2020 - Procurement Board

Decision published: 22/07/2020

Effective from: 30/07/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of the contract for the Responsive Repairs Framework suppliers for a further period of twelve months as detailed in the table below:

 

Detail required

Answers

Contract Reference

SCC Responsive Repairs Framework Suppliers

Title/Description of Contracted Service/Supply/Project

Approved contractors for responsive repairs to SCC properties

Name of Contractor

1)Schofield and Sons Ltd, 2)G Jones Builders Ltd, 3)MC Facilities     Services Ltd

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£340,000

Per Annum (estimated average)

Existing Contract Term

06/08/2018

to

05/08/2020

Extension Period

06/08/2020

to

05/08/2021

Contact Officer (Name & number)

                       Les Woolhouse 0161 779 4961

Lead Service Group

Place

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

The reasons are

The existing framework suppliers have demonstrated their ability and commitment in undertaking the Councils requirements over the period of the existing contract. They have confirmed that they are willing to continue their contract for a period of a further twelve months with minor reasonable adjustments to their contract prices to cover for inflation

There is provision within the current contract to extend the agreement for a further period from 06/08/2020 to 05/08/202

Options considered and rejected were

None. All procedures are in full compliance with Contractual Standing Orders

Assessment of risk:  Medium

 

Direct access to a number of contractors who are available to undertake responsive repairs will help ensure that the Council can quickly comply with practical and statutory obligations that are required to maintain buildings and services in a fit state of order.

The source of funding is:

Revenue and capital budget allocations

Legal advice obtained Submitted by: The Shared Legal Service

Tony Hatton, Principal Solicitor, tel. 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

The report essentially covers the request to grant a twelve month extension period to the appointment of contractors under an existing framework agreement for responsive repairs which is due for renewal in August 2020.

 

The original framework agreement was approved by Procurement Board at their meeting on 30 May 2018. The existing contract is for a period of 2 years, with the option to extend for a further two (2) periods of 12 months. The Agreement commenced on 6 August 2018 initially for 2 years and may be extended on an annual basis at the discretion of the Authority for a further year on each occasion, up to a maximum total period of 4 years.

Three tenders were received from framework suppliers for this project, which were evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed appointment to the framework of G. Jones Builders Limited, MC Facilities Services and Schofield and Sons Limited.

 

Call off contracts will be offered for direct award in order of the highest scoring contractor first, Schofield and Sons Limited, followed by G Jones Builders, then MC Facilities Services in accordance with the original evaluation rankings. If that Contractor is unavailable to carry out the Works then the next highest ranked Contractor will be contacted to undertake the works and so on.

Financial advice obtained: Submitted by: the Finance Team: Paul Hutchins (Strategic Finance Manager) Tel:  0161 793 2574

There are no direct financial implications for the Council from the awarding of places on the framework. However, it will provide clear guidance to officers procuring these types of work and ensure that best value is achieved.

 Procurement advice obtained: Supplied by: Deborah Derbyshire (Category Manager – Corporate Procurement Team) Tel: 0161 686 6244

The framework was procured via an OJUE process for a two year period with an option to extend for a further two years on an annual basis. Therefore the framework is compliant with the Public Contracts Regulations (PCR’s) and the Councils Contractual Standing Orders (CSO’s).

HR advice obtained

Not applicable

Climate change implications obtained

The three contractors are Salford based companies which will help reduce transport and travel within the local area.

The response repair works required to be undertaken will assist the Council in becoming carbon neutral by 2028.

Documents used

The following documents have been used to assist the decision process.

 

Report to Procurement Board dated 30th May 2018 titled Minor Works and Responsive Repairs Framework Agreements.

 

Report to Procurement Board dated 22nd July 2020 titled Extension of the Contract for the Responsive Repairs Framework Suppliers.


Contact details

Contact Officer:  Les Woolhouse

Telephone number: 0161 779 4961

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committees to call-in the decision are the Growth and Prosperity Scrutiny Panel and The Overview and Scrutiny Board.

 

Signed:         BILL HINDS                      Dated:          22 July 2020          

                    Lead Member

 

 

*         This decision was published on 22 July 2020

*         This decision will come in force at 4.00 p.m. on 29 July 2020 unless it is called-in in accordance with the Decision Making Process Rules.