{meta} 20 November 2019 - 4 December 2019

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

04/12/2019 - Request for Approval - Exception to Contractual Standing Orders - Schools ICT Managed Service Contract ref: 583    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 04/12/2019 - Procurement Board

Decision published: 04/12/2019

Effective from: 12/12/2019

Decision:

Salford City Council – Record of Decision

 

I, City Mayor Paul Dennett, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:

(a)    Approve an exception to Contractual Standing Orders to enter into a Contract for Schools ICT Managed Service as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

Schools ICT Managed Service Contract

Name of Successful Contractor

RM Education

Supplier Registration Number

8736512

Type of organisation

Private Limited Company

Status of Organisation

Non-SME

Contract Value

£1.6m

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

20/09/2020

Contract End Date

21/09/2022

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Craig Monaghan - 0339

Lead Service Group

People Services

How the contract was procured?

Other

Framework Details (if applicable)

N/A

Funding Source

Revenue Budget

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 


The Reasons are:  We have a trusted partner within the current provider and the continuity provided by the option of the extension gives schools, particularly those still progressing to the modern technologies, the added security and support they may require.

Options considered and rejected were: Not to award the contract.  The reasons are

Salford Council initially went out to Tender in 2016 and only two bids were received, one of which from the incumbent provider. Recent tendering activity by academies in Salford resulted in the same two companies bidding, one of which has now gone into administration.  This demonstrates the number of suppliers in the market for this type of service is extremely limited.


ASSESSMENT OF RISK:  The current contract comes to an end in September 2020 some schools will still be part way along their journey and it may leave a gap in there ICT provider and support if we did not extend the current contract. This means that schools would need to think about changes immediately and source another provider. In addition, both the 2016 competitive process and the recent academies procurement process demonstrates the gap in the market place for companies of sufficient size to undertake such a large scale managed service.


SOURCE OF FUNDING:  

The cost of this contract is fully funded by the schools receiving the services from within their individual delegated school budgets


Legal Advice obtained: Tony Hatton, Principal Solicitor.

Financial Advice obtained: Chris Mee, Strategic Finance Manager.

Procurement Advice obtained: Emma Hayes, Category Manager.


CONTACT OFFICER:     Craig Monaghan                  TEL. NO. 793-0339


This decision is not subject to consideration by another Lead Member

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed:              PAUL DENNETT                    Dated:    04 December 2019                                  

City Mayor


This decision was published on 04 December 2019.                           

This decision will come in force on 11 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.


04/12/2019 - Request for Approval - Contract Award - Data Migration and Implementation Services ref: 582    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 04/12/2019 - Procurement Board

Decision published: 04/12/2019

Effective from: 12/12/2019

Decision:

Salford City Council – Record of Decision

 

I, Councillor Bill Hinds, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:

(a)    Approve the award of the Contract for Data Migration and Implementation Services as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

Data Migration and Implementation Services for the Integrated Adults and Children’s Social Care Case Management and integrated Finance System

Name of Successful Contractor

ICT Revolutions

Supplier Registration Number

(to be supplied by Corporate Procurement)

08541894

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£559,800

Full Project

Contract Duration

16 months

Contract Start Date

TBC

Contract End Date

TBC

Optional Extension Period 1

NA

Optional Extension Period 2

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Steven Fry

Lead Service Group

Service Reform

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Direct)

Framework Details (if applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Crown Commercial Services Data and Application Solutions RM3821 Lot 3c

25/01/19 to 24/01/21

Funding Source

Capital and Revenue budget


 

The Reasons are:   

As approved at the Procurement Board on 7th August 2019, a replacement product (Liquidlogic) was identified after a thorough procurement process. The full approved contract value (5 years) for the above system is £1,840,099.

Liquidlogic is used by a number of GM authorities and a number of discussions have taken place to learn from their experience to inform the approach for successful implementation in Salford.  This highlighted the need for a robust and rigorous approach to implementation which is critically important given that this system will underpin the whole social care service for children’s and adults in the city.

Consequently, it is proposed to engage with an expert third party called ICT Revolutions to assist with several crucial and notoriously problematic stages of the implementation.

·       Data migration

·       Data Cleansing

·       Configuration

·       User acceptance testing

ICT Revolutions offer specialist professional services in this area, and have an excellent track record of assisting with the implementation of social care systems. They specialise in Liquidlogic migration from Carefirst and to date have successfully managed over 20 migrations.

This revised approach will give the project resilience and expertise at exactly the point where social care implementations notoriously stumble. It will have the considerable advantage of significantly reducing the implementation timescale (from 24 months to a proposed 16), with consequent benefits in terms of efficiency and mitigating risk around further financial spending if the project was to slip. Once Liquidlogic is implemented as the live system, the council can cease our spending commitments with OLM (for Carefirst), and avoid incurring extra costs.

The types of data that need to be migrated are some of the most sensitive we hold as a city council. These include and are not exhaustive to:

 

·       Looked after children, children in need, safeguarding data

·       Adult safeguarding data, care package information, domiciliary care

 

It is imperative that this data is migrated in a safe and strategic manner, and ICT Revolutions have the experience of doing this across the UK with a tried and proven methodology.

 

The engagement of ICT Revolutions will be through the Crown Commercial Services Data and Application Solutions RM3821 Lot 3c.

The cost of the implementation services proposed by ICT Revolutions is £559,800 which is within the budget allocated for this programme as part of the capital programme.

Options considered and rejected were: Not to award

ASSESSMENT OF RISK: 

As established elsewhere, a significant risk lies with the council if we choose not to replace Carefirst. Having identified and approved Liquidlogic as the best available solution for our needs, our focus is now towards the best and most effective way of implementing it.

Conversations with colleagues at other authorities have highlighted common pitfalls regarding the implementation of a new social care system and the need for specialist expertise to manage the implementation.

 

The types of data that need to be migrated are some of the most sensitive we hold as a city council. These include and are not exhaustive to:

 

·       Looked after children, children in need, safeguarding data

·       Adult safeguarding data, care package information, domiciliary care

 

It is imperative that this data is migrated in a safe and strategic manner. ICT Revolutions have the experience of doing this across the UK with a tried and proven methodology.

There is considerable value in revising the implementation timetable, and of completing all tasks within 16 months.

Securing the services of ICT Revolutions will allow SCC implementation resources to focus on system configuration and process change, and to aim for a “go-live” with all aspects of Liquidlogic at once. This will help to establish ownership for system users and will avoid the prospect of any group of system users being left behind. Since many social work processes are intrinsically linked to finance, bringing the finance module and the provider portal live at the same time will avoid the need for dual working, and will be operationally easier to organise.

If the implementation of Liquidlogic is delayed beyond March 2021, SCC will incur significant extra cost in prolonging the yearly support and maintenance charge from OLM (the suppliers of Carefirst)


SOURCE OF FUNDING:  

Capital budget


 

LEGAL IMPLICATIONS Submitted by: Tony Hatton

 

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so.

 

Suppliers providing services through the Crown Commercial Services Data and Application Solutions framework are vetted and contracted through a standard public sector contract that clearly defines their responsibilities, which allows the Council to access a large, community of pre-accredited suppliers who have been vetted against strict criteria, verifying capability to deliver in the chosen category. The Framework provides its own suite of contract documents which the Council shall be required to use when calling off under the Framework.

 

In general terms, the purpose of a framework agreement is to select, through a procurement/evaluation process, a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required the Council will undertake an exercise to call on the services from one or more of the providers who have been selected to be on the framework and this may be through mini competition or, in this instance, by direct award. A contract will then be formed between the Council and chosen provider.

 

The Council will need to have followed the call-off procedure set out under the terms of the framework to ensure the procurement process is compliant, namely that justifiable direct award to ICT Revolution is permitted.  Assuming that to be the case, the procurement process for this award appears to be robust and compliant with the requirements of CSO’s and PCR.

 

Liquidlogic have worked with ICT Revolutions successfully a number of times on very similar projects with other neighbouring local authorities, and whilst a contract has recently been awarded and signed with Liquidlogic, Legal Services are advised that the specialist and dedicated implementation services to be provided by ICT Revolution are outside of the scope of services to be provided by Liquidlogic. Data migration consultancy services were specifically excluded from the contract with Liquidlogic, which gave the Council greater flexibility in securing a provider of ICT services (cleansing, transfer, migration etc) to avoid unnecessary and costly delays in the process, and realise other benefits referred to in the body of the report.

 

The award of the contract will commit the Council to the formal arrangement with the contractor, and once awarded Legal Services will assist with review and execution of contractual documentation upon receipt of instructions to ensure the Council’s position and interests are protected.


FINANCIAL IMPLICATIONS Submitted by:  Chris Hesketh

The proposed change in data migration and implementation has a negligible impact on the project costs previously approved at Procurement Board


PROCUREMENT IMPLICATIONS: Submitted by:  Emma Heyes

Salford City Council’s contractual standing orders states that where there is a suitable framework this must be used unless there is an auditable reason not to do so.

 

Crown Commercial Services awarded the Data and Applications Solutions framework RM3821 in February 2019 following a fully OJEU complaint tendering process. The framework allows for direct award and mini-competition.

 

The Council can satisfy the criteria laid down in the framework for direct award on the basis that it is intrinsically linked to a system that the Council is currently implementing, and that there are also technical and value for money reasons to justify the section of ICT Revolutions through Lot 3c Community Health and Social Care, due to their previous experience in other implementation projects migrating Carefirst to Liquidlogic, and their knowledge and expertise in these particular systems.


CONTACT OFFICER:     Steven Fry                     TEL. NO. 0161 793 3911


 

This decision is not subject to consideration by another Lead Member

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

Signed:            BILL HINDS         Dated:     04 December 2019                            

                       Lead Member


 

This decision was published on 04 December 2019.

This decision will come in force on 11 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.


27/11/2019 - SBNI - Design Package 3 - Tender Approval ref: 581    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 27/11/2019 - Procurement Board

Decision published: 28/11/2019

Effective from: 06/12/2019

Decision:

Salford City Council - Record of Decision

 

I, Paul Dennett, City Mayor, in exercise of its powers contained within the Council constitution, do herby:

 

1.    Approve the appointment of Eurovia Infrastructure Limited at a cost of £1,635,231.79 to undertake the SBNI Salford Delivery Package 3 works.

 

2.    Approve the creation of a purchase order to the value of £1,635,231.79 to Eurovia Infrastructure Limited to enable payments to be made to the contractor.

 

3.    Approve the exception to Council Standing Orders to raise Purchase Orders to British Telecom, Electricity North West, United Utilities and Virgin Media as they are specialist services (statutory undertakers) that have the sole authority to carry out work on their own apparatus.

 

4.    Approve the creation of Purchase Orders to British Telecom totalling £255,062.03 to enable payments to carry out utility diversion works.

 

5.    Approve the creation of a Purchase order to the value of £37,809.88 to Electricity North West Diversion to enable payments to carry out utility diversion works.

 

6.    Approve the creation of Purchase Orders to United Utilities totalling £586,017.47 to enable payments to carry out utility diversion works.

 

7.    Approve the creation of a Purchase Order to the value of £12,901.48 to Virgin Media to enable payments to carry out utility diversion works.

 

8.    Delegate authority to the Strategic Director Place in consultation with the S151 officer to amend the Deed of Variation for the existing Grant Funding Agreement (GFA) between Salford City Council, Transport for Greater Manchester (TfGM) and the Greater Manchester Combined Authority (GMCA)

 

Options considered and rejected were: not to award the contract.

Assessment of Risk: The risk to the Council is assessed as low.

The source of funding is Greater Manchester Combined Authority (GMCA).

Legal Advice obtained: Richard Purcell Tel 0161 234 3126

Financial Advice obtained: Natalie Birchall Ext 2316

Procurement Advice obtained from Natalia Woszczyk Ext 2220

 

 

 

 

The following documents have been used to assist the decision process:

 

·       City Deal: Future Transport Prioritisation - report to GMCA, 29 June 2012

·       Future Transport Prioritisation, report to GM Local Transport Body, 26th June 2013.

·       Future Transport Prioritisation - Governance - report to GMCA, 25 January 2013.

·       Greater Manchester Growth and Reform Plan: Transport Strategy and Investment Plan - GMCA, March 2014.

·       Report to the City Mayor’s Regeneration Briefing – 13 July 2015

·       Salford Bus Lanes – An Overview ( Urban Vision ) - 6th November 2015

·       TfGM OBC Draft Appendix B – Schematic Plan from OBC - November 2015

·       Urban Vision – Regeneration Panel Presentation – July 2016

·       Report to Lead Member for Planning & Sustainable Development – 9th May 2017

·       Report to Lead Member for Planning & Sustainable Development – 18th June 2019

·       Report to Lead Member for Planning & Sustainable Development – 19th Sep 2019

Contact Officers: Opu Anwar Tel No: Ext 4880 / Simon Cook Tel No: 0161 779 4878

*         This decision is not subject to consideration by another Lead Member

*         The appropriate scrutiny committee to call-in the decision is the      Growth and Prosperity Scrutiny Panel.

 

 

Signed:         PAUL DENNETT                          Dated:  28 November 2019

                     City Mayor

 

 

                                                                                                                

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 28 November 2019                         

*         This decision will come in force at 4.00 p.m. on 5 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.


27/11/2019 - Continuation of the Strategy for the Provision of Apprenticeships ref: 579    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 27/11/2019 - Procurement Board

Decision published: 27/11/2019

Effective from: 05/12/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

  • Approve the continuation of the strategy for the procurement of apprenticeships, and approve the continuation of the Strategic Partnership with Salford City College and Salford University for the delivery of apprenticeship as first tier supplier for direct award.

The reasons are:

Developing a skilled, flexible and resilient workforce able to achieve our ambition of ‘A Better and Fairer Salford’, can only be achieved if we invest in skills and professional development and we continue to attract and retain the best talent into the organisation.

High quality skills and professional development delivered through apprenticeships, in line with our Apprenticeship Strategy and Workforce Strategy, for both new and existing employees can make a positive contribution to this by creating opportunities for people, of all ages, to undertake relevant qualifications, helping to raise skills, capabilities and aspirations.

It is critical that suitable arrangements for apprenticeship delivery are put in place to meet the demand for highly skilled people to deliver high quality services.

In November 2018 Procurement Board approved the strategy for the procurement of apprenticeships and for Salford City Council to enter into a strategic partnership with Salford College and The University of Salford as part of this strategy. The requested period for this strategy was 12 months to allow the Council, Salford University and Salford College to mature the partnership.

The strategy for the procurement of apprenticeships and the strategic partnership is a key enabler to realise our ambitions outlined in our Apprenticeship Strategy – improving skills, professional development and creating career pathways through apprenticeships to ensure that we have the right people, in the right place, with the right skills at the right time.

This has resulted in the Council not only being able to meet its statutory target for new apprenticeship starts in 2018/2019 but also to be one of the top performers within GM public sector.

This initial 12 months has resulted in the Council identifying the need to continue to take a strategic approach to the procurement of apprenticeships. One that not only complements the ambitions of our Apprenticeship Strategy but achieves the best value for money and is differentiated to meet the Council’s needs.

The strategy for the procurement of apprenticeships demonstrates that there is a balanced approach and it is working successfully, giving the Council options to maximise its resources and obtain the best route to market to meet the needs of the Apprenticeship Strategy.

Following the success of the relationship to date it the next term of the partnership will be for four years with a total estimated value of £2.5million over the four year period.

This term will allow the Council, Salford University and Salford College to further mature the strategic partnership and maximise the associated benefits.

Options considered and rejected were the cessation of the strategy for the procurement of apprenticeships which given the risks of not having this strategy weighed against the risk of not being able to meet our statutory targets and any underspend of the Council’s digital funds being returned to Central Government.

The source of funding is Salford City Council’s Digital Apprenticeship Account.

Legal advice obtained- When commissioning contracts for the procurement of goods, services or the execution of works the Council as a ‘contracting authority’ must comply with the Public Contract Regulations 2015 (PCR) as well as the provisions of its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social value.

In addition, whilst these services fall within the “light touch regime”, the PCR require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge. For contracts of a value of up to £10k, an informal written quotation from one (or more) provider will suffice in any event, and if between £10k and £30k the Council would usually undertake an exercise to obtain quotes from three suitably qualified providers.

The approach to be taken to the procurement of apprenticeships, and the partnership between the Council, Salford City College and the University of Salford will bring advantages to the Council to provide apprenticeship training, and will create a unique model of provision, hence any risk of challenge from alternative providers should be low.

Helpfully the PCR provides for exemptions from the scope of the Regulations for both in-house and joint co-operation arrangements between public bodies, which are applicable to the circumstances for the strategic partnership, specifically:

Regulation 12(7) sets out an exemption for joint co-operation between contracting authorities where (to paraphrase):

(a)      the contract establishes joint co-operation in the performance of public services with a view to achieving mutual objectives; and

(b)      the implementation of the co-operation is governed only by the public interest; and

(c)      the participating authorities perform “on the open market” less than 20% of activities concerned by the co-operation.

In addition, the partnership appears to be a unique provider in the market for these services as described, who are in a position to deliver the level of outcomes and benefits across the range of training services required by the Council.

The DPS system can also continue to be accessed and called upon where the Council deems it appropriate, as referred to in the body of the report.

Detailed reasons for requesting approval for the proposed process for awarding the apprenticeship training services are set out in the report, namely the cost encountered in sourcing the services, whilst still obtaining value for money and providing best value going forward, the unique nature of the partnership and services which it can provide, and the relative urgency for the services.

The risk of a challenge to the continuation of the approach adopted increases with the value and duration of a proposed contract being awarded, and the risk of any such challenge being successful may be regarded as extremely low.

Financial advice obtained - Contributions of 0.5% of the wage bill are made into the apprenticeship levy account which is topped up by 10% from central government. The value of the apprenticeship levy account is circa £700k per annum. The strategic partnership is a non-exclusive arrangement and, in terms of value for money, a minimum discount on full cost has been agreed.  There is further added value in managing apprenticeships through the strategic partnership in terms of additional resources and maximising social value, particularly through the Salford Skills for Business Fund.  The approach outlined in the report maximises value for money whilst also limiting the level of resources required for the tendering process.  It must be noted that quality control will be of upmost importance to ensure the continued success of this approach and that value for money can be evidenced.

Procurement advice obtained - The services in the subject of this report are categorised as Education and are covered under the Public Contracts Regulations “Light Touch Regime”.  The value of contracts considered to be in scope of the LTR are those valued above £615, 278.

The Procurement Strategy approved in 2018 has proven to be successful in helping the Council deliver its apprenticeship strategy, achieve value for money, and also deliver some excellent social value benefits.

To date £74,000 in cost savings have been achieved, which is calculated as the percentage discount applied to the value of apprenticeships awarded to the partnership.  This effectively means that this money can be reinvested and used to buy more apprenticeships.

The Strategic Partnership between Salford City Council, Salford College and the University, is a unique partnership that does not exist elsewhere in the market that is helping the Council to meet its apprenticeship aims and aspirations.  There are provisions within the Public Contracts Regulations that provides exemptions in circumstances when certain criteria is met.  In this instance it can be demonstrated that the Strategic Partnership is a joint co-operation in the performance of public services with a view to achieving mutual objectives.

The continuance of the Procurement Strategy for Apprenticeships will ensure that this continues going forward to maximise the social value benefits, and continue to achieve value for money.

It is been demonstrated that the apprenticeship team are regularly monitoring the partnership, whilst at the same time continuing to take a balanced approach with other  training also being procured through other routes such as the AGMA DPS.

The following documents have been used to assist the decision process.

 

Apprenticeship reforms: guide for local authorities (DCLG publication, October 2017)

 

Apprenticeship Strategy

 

Procurement Board - Approval of the Proposed Strategy for the Procurement of Apprenticeships (Part 1)

 

 

 

Contact Officer:       Frank O’Sullivan                Tel No 0161 607 7178

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

Signed:       PAUL DENNETT                 Dated:      27 November 2019                                                          

                     City Mayor  

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 27 November 2019                                            

 

*         This decision will come in force at 4.00 p.m. on 4 December 2019                                 unless it is called-in in accordance with the Decision Making Process Rules.

 


27/11/2019 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - UV Transition - purchase of file storage, advertising signage, waste disposal and skip provision and an ICT licence for estates ref: 577    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 27/11/2019 - Procurement Board

Decision published: 27/11/2019

Effective from: 05/12/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve:

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·        Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

·        For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer.

·       Where the council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates.

·       There are value for money reasons justifying an exception.

 

(2)       The award of the Contract for file storage, advertising signage, waste disposal and skip provision and an ICT licence for estates in relation to the Transition of UV services as detailed in the tables below:

(3)  Detail required

Title/Description of Contracted Service/Supply/Project

Document Storage for Urban Vision

Name of Successful Contractor

Capita Intelligent Communications (CIC)

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£75,000

Full Project

Contract Duration

60 months

Contract Start Date

01/02/2020

Contract End Date

31/01/2025

Optional Extension Period 1

0

Optional Extension Period 2

0

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Advertising Signage

Name of Successful Contractor

M & A Brown

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£30,000

Full Project

Contract Duration

13 months

Contract Start Date

01/02/2020

Contract End Date

31/03/2021

Optional Extension Period 1

0

Optional Extension Period 2

0

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Waste Disposal & Skip provision for the Depot

Name of Successful Contractor

George Parish & Sons

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£60,000

Full Project

Contract Duration

14 months

Contract Start Date

01/02/2020

Contract End Date

31/03/2021

Optional Extension Period 1

12 months

Optional Extension Period 2

0

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Bulk Gas Deliveries & Gas Bottles

Name of Successful Contractor

Calor Gas

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£20,000

Full Project

Contract Duration

14 months

Contract Start Date

01/02/2020

Contract End Date

31/03/2021

Optional Extension Period 1

12 months

Optional Extension Period 2

0

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Licence

Name of Successful Contractor

CoStar

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£17,000

Full Project

Contract Duration

12 months

Contract Start Date

01/02/2020

Contract End Date

31/01/2021

Optional Extension Period 1

12 months

Optional Extension Period 2

0

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

The Reasons are that for each of these goods or services that the costs for changing suppliers are cost prohibitive, link to income generation and for reasons of compatibility with existing services/products.

Options considered and rejected were exploring if there were existing routes to market but these are not available for the above appointments. Then after consideration of the risks of not having these items which are required to maintain the provision of the above goods and services have resulted in the request for an exception to Contractual Standing Orders.

Assessment of Risk is that the risk of not having these goods and services available to UV over the transition period relate to the ability to be able to continue to provide the service and to allow for a smooth transition.

The source of funding is Approved Highways Capital (£9.036m) and Revenue (£2.831m) Budgets 2019/20.

Legal Advice obtained.

Financial Advice obtained.

Procurement Advice obtained.

 

Contact Officer:  Hayley Nixon                                     Tel No 686 7413

 

*         This decision is not subject to consideration by another Lead Member.        

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Board Scrutiny Panel.

 

 

 

 

 

Signed:      BILL HINDS                          Dated:          27 November 2019                         

                     Lead Member

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 27 November 2019.

 

*         This decision will come in force at 4.00 p.m. on 4 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


27/11/2019 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Removal of vegetation along the riverside of the Irwell from Woden Bridge through to Trinity Way Bridge ref: 578    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 27/11/2019 - Procurement Board

Decision published: 27/11/2019

Effective from: 05/12/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·        *Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

 

(2)       The award of the Contract for Bilway Marine Ltd. To remove the vegetation along the Irwell rivers edge from Woden Bridge through to Trinity Way Bridge as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

Removal of vegetation along edge of the river Irwell from Woden Bridge through to Trinity Way Bridge.

Name of Successful Contractor

Bilway Marine Ltd.

Supplier Registration Number

(to be supplied by Corporate Procurement)

07400601

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£14,040

Full Project

Contract Duration

1 month

Contract Start Date

02/12/2019

Contract End Date

28/02/2020

Optional Extension Period 1

1 month

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Catherine Brereton 0161 793 3653

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

YES

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

YES

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Capital Programme

 

The Reasons are:

The vegetation is required to be removed from the river’s edge to enable access for a forthcoming environmental improvement scheme to be implemented along the same stretch of the Irwell Riverside walkway. The funding for which is being funded from S106 that has a time limit to be committed by 31.03.20. 

Options considered and rejected were:

To seek another contractor through the Landscape Framework.

This was rejected due the existing contractor Bilway Marine operating through agreements already in place with Peel Holdings Ltd.

Delays procuring work through the Landscape Framework would be caused by the framework contractors needing to seek licences to work on the river.  This extra delay could jeopardise the S106 funding as the agreement expires at the end of March 2020 and therefore a loss of funds to carry out the environmental improvements to the Riverside walkway and Salford City Council.

Assessment of Risk: Low

The source of funding is Highways Block Capital Allocation 3 for minor works in the 2019/20 programme.

Legal Advice obtained Yes.

Financial Advice obtained Yes.

Procurement Advice obtained Yes.

The following documents have been used to assist the decision process. None



Contact Officer:  Catherine Brereton                  Tel No: 0161 793 3653

 

 

*         This decision is not subject to consideration by another Lead Member

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

 

 

Signed:      BILL HINDS                          Dated:          27 November 2019                         

                     Lead Member

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 27 November 2019.

 

*         This decision will come in force at 4.00 p.m. on 4 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


27/11/2019 - Trafford Road Improvements – Statutory Undertakers C6 Issue of Main Orders under the New Roads and Streetworks Act 1991 ref: 580    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 27/11/2019 - Procurement Board

Decision published: 27/11/2019

Effective from: 05/12/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

The creation of the following multiple purchase orders totalling £1,475,864.00 to enable C6 payments under NRSWA to be made for Trafford Road Enabling Works – Statutory Undertakers Diversions and Drainage Investigations to be carried out between 20-01-20 and 22-06-20:

 

Statutory Diversion Costs

 

 

BT*

£

166,966.49*

BT Payphones

£

14,563.00

City Fibre

£

43,719.91

Colt

£

238,163.17

Electricity North West

£

118,299.36

Instalcom

£

18,397.13

Cadent Gas

£

33,443.93

SSE

£

40,745.39

Virgin Media

£

1,322.95

Vodafone*

£

179,557.00*

Contingency for C3 / C4 fluctuation

£

620,685.67

 

£

1,475,864.00

 

 

The Reasons are; In order to reduce the risk on the main works package the diversionary works are to be undertaken upfront which in turn will reduce the main programme timescales and benefit the construction phase of the project.

Options considered and rejected were – The proposed highway alignment has been tweaked and revised numerous times to reduce as far as practically possible the requirement for diversions however some diversionary works cannot be avoided.

Assessment of Risk – Low

 

Approval of decision will allow PO’s to be raised to start the Statutory Undertakers mobilisation which would otherwise delay the commencement of these works and push back the main works package. It is noted that C5/C6 Purchase Orders can be cancelled prior to works commencing and will be kept under review pending FBC submission and approvals.

The source of funding is TfGM Growth Deal 3 Fund

 

Legal Advice obtained - Yes

Financial Advice obtained – Yes

Procurement Advice obtained - Yes

The following documents have been used to assist the decision process. The relevant documents contain exempt or confidential information and are not available for public inspection:

Report to Property & Regeneration on 10th July 2019.

 

Contact Officer: Ryan Adamson                        Tel No 0161 779 6158

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

Signed:       PAUL DENNETT                 Dated:      27 November 2019                                                          

                     City Mayor  

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 27 November 2019                                            

 

*         This decision will come in force at 4.00 p.m. on 4 December 2019                                 unless it is called-in in accordance with the Decision Making Process Rules.

 


26/11/2019 - Review of the Statement of Community Involvement (15 Minutes) ref: 576    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/11/2019 - Cabinet

Decision published: 26/11/2019

Effective from: 04/12/2019

Decision:

Salford City Council - Record of Decision (CABINET)

 

I, Paula Boshell, Statutory Deputy City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby note the Review of the Statement of Community Involvement (SCI), approve the intention to update the SCI at a later agreed date and also note that the city council’s website will be updated accordingly. 

 

The Reasons are:

 

Under current legislation the city council must review its SCI at least once every 5 years to ensure its content remains relevant.  There have been a number of changes since the SCI was adopted including legislative changes, revisions to regulations, updates to national policy and guidance and an increase in use of digital technology, and given these changes the SCI should be updated.  However given the current focus of resources on the Local Plan and the Greater Manchester Spatial Framework (GMSF) processes, the updating of the SCI should not commence until the Local Plan has progressed further. 

 

Options considered and rejected were:

 

That the SCI is updated following approval of the Review.  However if it was to be updated at the current time there is a risk that it could create some confusion as to how it relates to the existing Local Plan process.  It would also reduce resources available to focus on the Local Plan and the GMSF processes.

 

Assessment of Risk: is low as although there have been changes to national and regional policy the current SCI is not inconsistent with national policy and it is still possible to understand the city council’s approach to involving people in the planning process until such time as resources are available and the SCI is updated.

 

The source of funding: Not applicable.

 

Legal Advice supplied by the Shared Legal Service (SLS) and reflected in the Cabinet report.

 

Finance Advice obtained from: Martin Anglesey, Finance Officer, and reflected in the Cabinet report.

 

Procurement Advice obtained: Not applicable

 

The following documents have been used to assist the decision process: None.

 

 

 

Contact Officer: Amelia Lucas       Tel No: 0161 793 3287

 

*           This document records a key decision, but the matter was not             included in the Council's Forward Plan and it has been dealt with             under the emergency procedure.

*           This decision is urgent and is not subject to call-in, in accordance with     the Decision Making Procedure Rules

*           The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paula Boshell                                               Dated: 26 November 2019

Statutory Deputy City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 26 November 2019.

*           This decision will come in force at 4.00 p.m. on 3 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


26/11/2019 - Adoption of revised Planning Obligations Supplementary Planning Document (30 Minutes) ref: 575    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/11/2019 - Cabinet

Decision published: 26/11/2019

Effective from: 04/12/2019

Decision:

Salford City Council - Record of Decision (CABINET)

 

I, Paula Boshell, Statutory Deputy City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby adopt the Refreshed 2015 Planning Obligations Supplementary Planning Document.

 

The Reasons are:

 

Since the 2015 Planning Obligations Supplementary Planning Document was adopted there have been changes to national policy, guidance and legislation, and also evidence of a general improvement in the viability of new development in the City. Therefore a minor refresh of the 2015 Adopted SPD has been undertaken.

 

Options considered and rejected were:

 

The city council consulted on a draft Planning Obligations SPD between January and March 2019 which represented a comprehensive update to the approach in the 2015 version, including the introduction of new policies and also formulaic approaches to the calculation of obligations.

 

However, in September 2019 the government updated planning practice guidance on planning obligations to state that introducing new formulaic approaches should not be done through new SPDs; such requirements have to instead be set through local plans and independently examined as part of this process. As a result a minor refresh of the 2015 adopted SPD has instead been undertaken that does not involve changing existing formulas or introducing new ones, or changing the overall approach.

 

Assessment of Risk is low to medium given that the city council has not proceeded with a comprehensive review of the 2015 SPD, given this would be contrary to the government’s planning practice guidance. Notwithstanding this, the SPD could be challenged either by way of judicial review of the decision to adopt the SPD, or by way of an appeal against a refusal of planning permission on a failure to meet the requirements of the SPD.

 

The source of funding is existing revenue budget.

 

Legal Advice obtained from: Stephanie Hall, Principal Solicitor, Shared Legal Service, and reflected in the Cabinet report.

 

Finance Advice obtained from: Martin Anglesey, Finance Officer, and reflected in the Cabinet report.

 

Procurement Advice obtained: Not applicable

 

The following documents have been used to assist the decision process:

 

§  Report to Cabinet on 26 November 2019: Adoption of the Refreshed 2015 Planning Obligations SPD

§  Consultation statement

§  Community impact assessment document

 

 

Contact Officer: Matt Doherty        Tel No: 0161 793 2304

 

*           This document records a key decision, but the matter was not             included in the Council's Forward Plan and it has been dealt with             under the emergency procedure.

*           This decision is urgent and is not subject to call-in, in accordance with     the Decision Making Procedure Rules

*           The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paula Boshell                                            Dated: 26 November 2019.

Statutory Deputy City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 26 November 2019.

*           This decision will come in force at 4.00 p.m. 3 December 2019                      unless it is called-in in accordance with the Decision Making Process Rules.

 


25/11/2019 - Asset of Community Value (ACV) Application - Swinton Park Golf Course ref: 574    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 25/11/2019 - Property / Regeneration Briefing

Decision published: 25/11/2019

Effective from: 03/12/2019

Decision:

Salford City Council - Record of Decision

 

I  Councillor Paula Boshell, Deputy City Mayor, in exercise of the powers conferred on me do hereby approve the inclusion of Swinton Park Golf Club on the list of Assets of Community Value, pursuant to Part 5, Chapter 3 of the Localism Act 2011 and the Assets of Community Value (England) Regulations 2012.

 

 

The Reasons are:  

 

Pursuant of the The Assets of Community Value (England) Regulations 2012 Swinton Park Golf Club must be listed for the following reasons.

 

The application has been made by nominators which are eligible to make a community nomination.

 

The actual use of the buildings and land, that is not an ancillary use, furthers the social wellbeing or interests of the local community, and It is realistic to think that in the next five years there could continue to be, non-ancillary, use of the building and land that would further (whether or not in the same way as before) the social wellbeing or social interests of the local community.

 

Options considered and rejected were:

Not to list the Field in the list of Assets of Community Value.

 

Assessment of Risk: Low

 

The source of funding is: n/a

 

Legal Advice obtained: Helen Chapman, Lawyer of the Shared Legal Service

 

Financial Advice obtained: Alex Archer, Finance Manager

 

Contact Officer:  Adele Stewart Principal Planning Consultant Urban Vision Partnership Ltd

 

The appropriate Scrutiny Panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

This decision is not subject to consideration by another Lead Member/Strategic Director.

 

 

 

Signed: Councillor Paula Boshell           

Deputy City Mayor

Dated: 25 November 2019                                      

 

 

This decision was published on Monday, 25 November 2019 

This decision will come in force on Monday, 2 December 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


13/11/2019 - Request for Approval to Enter into a Call-Off Contract for Specialist Professional Services (Revised report) ref: 573    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 13/11/2019 - Procurement Board

Decision published: 20/11/2019

Effective from: 28/11/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

The Council entering into a Call-Off Contract for Specialist Professional Services as follows;

 

Detail required

Title/Description of Contracted Service/Supply/Project

Specialist Professional Services Call-Off Contract

Name of Successful Contractor

Bloom Procurement Services Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

08045123

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£700,000

Per Annum (estimated average)

Contract Duration

48 Months

Contract Start Date

01/12/2019

Contract End Date

30/11/2023

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

Emma Heyes x6243

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Direct)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

North Eastern Shires Procurement Organisation

NEPRO3

Funding Source

Combination of Above (please detail below)

 

Revenue, Capital and Grants are all used to fund consultancy projects


 

This contract enables the Council actively to target the SME market in professional and other services which are not currently part of the Council’s core business. It supports the Council’s commitment to develop the SME market as part of its commitment to Community Wealth Building. The Council has need for periodic services which it does not have the capacity to provide in house and this is an effective mechanism to grow this capacity from suppliers who are supportive of the Councils commitment to Social Value. The Council will look to work with Bloom to target SMEs by active supplier recruitment which will enable the Council actively to target the 3rd sector as suppliers by providing a simple route to market.  In addition, the Council will be able to review both the requirement for a third party framework and it’s own staffing structures, once it has a clear picture of the demand.

The Council’s contractual standing orders states that wherever possible a framework should be used unless there is an auditable reason not to do so.  Entering in to a Call-Off contract with Bloom Procurement Services gives the Council access to the Vendor Neutral Solution for Professional Services (NEPRO3), which was awarded by the North Eastern Shires Procurement Organisation. It is not mandatory to use this contract so the flexibility to seek other options is maintained where required.

Options considered and rejected were a) not to enter into a call-off contract and b) to make use of the contract mandatory.

Assessment of Risk: Low

The source of funding is various dependant on individual projects commissioned under the Call-Off Contract and will be specified in the Work Order as either Capital, Revenue or Grant funding.

Legal Advice obtained from Lauren Armstrong, The Shared Legal Service.

Financial Advice obtained from Alex Archer, The Finance team.

Procurement Advice obtained Emma Heyes, The Procurement team.

The following documents have been used to assist the decision process – N/A

Contact Officer:  Emma Heyes                       Tel No: 686-6243

 

*           This Lead Member for Finance and Support Services was briefed on this item ahead of the Procurement Board meeting.

 

*           The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

 

Signed:      PAUL DENNETT              Dated:       20 November 2019                  

                        City Mayor

 

 

*           This decision was published on 20 November 2019

*           This decision will come in force at 4.00 p.m. on 27 November 2019 unless it is called-in in accordance with the Decision Making Process Rules.