{meta} 27 October 2019 - 10 November 2019

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

30/10/2019 - Any other business - Part 1 (open to the public) ref: 569    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 30/10/2019 - Procurement Board

Decision published: 30/10/2019

Effective from: 07/11/2019


30/10/2019 - Request for Approval - Exception to Contractual Standing Orders - Award of Contracts - Short Break Care Group Based Activities for Disabled Children ref: 568    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 30/10/2019 - Procurement Board

Decision published: 30/10/2019

Effective from: 07/11/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve:

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·       Where the council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates.

·       There are value for money reasons justifying an exception.

 

(2)       The award of the Contracts for the Short Break Care services as detailed in the tables below:

 

Detail required

Title/Description of Contracted Service/Supply/Project

Specialist Youth club and holiday provision for young people with autism 11-18

Name of Successful Contractor

Autistic Society For The Greater Manchester Area (ASGMA)

Supplier Registration Number

(to be supplied by Corporate Procurement)

04326334

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£15,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/04/2020

Contract End Date

31/03/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Steve Titley 0161 793 2435

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

X

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

After school and holiday activities for 11 to 18 year olds with complex disabilities

Name of Successful Contractor

Chatsworth School

Supplier Registration Number

(to be supplied by Corporate Procurement)

BvD ID no GBML4119704

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£25,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/04/2020

Contract End Date

31/03/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Steve Titley 0161 793 2435

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

X

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Term time and holiday provision for Jewish heritage children with a disability aged 5 to 11

Name of Successful Contractor

Federation of Jewish Services

Supplier Registration Number

(to be supplied by Corporate Procurement)

05858766

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£19,794

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/04/2020

Contract End Date

31/03/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Steve Titley 0161 793 2435

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

X

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Term time and holiday provision for Jewish heritage children with a disability aged 12 to 18

Name of Successful Contractor

Special Spirits

Supplier Registration Number

(to be supplied by Corporate Procurement)

CHA1165823

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£15,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/04/2020

Contract End Date

31/03/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Steve Titley 0161 793 2435

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

X

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Specialist sports, dance and performing arts for ages 5 to 18

Name of Successful Contractor

Salford Community Leisure

Supplier Registration Number

(to be supplied by Corporate Procurement)

BvD ID no GBML5175465

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£15,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/04/2020

Contract End Date

31/03/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Steve Titley 0161 793 2435

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

X

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Youth club, sports and trips for young people with a disability aged 11-18

Name of Successful Contractor

You Can Community Club ta Oakwood Youth Club

Supplier Registration Number

(to be supplied by Corporate Procurement)

None registered

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£50,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/04/2020

Contract End Date

31/03/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Steve Titley 0161 793 2435

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

X

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

Detail required

Title/Description of Contracted Service/Supply/Project

Short Break Care Provision for children with a disability aged 5 to 11

Name of Successful Contractor

Core Assets Children’s Services Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

TBC

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£33,610

Full Project

Contract Duration

n/a

Contract Start Date

01/04/2020

Contract End Date

30/09/2020

Optional Extension Period 1

6 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Steve Titley 0161 793 2435

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

X

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

The Reasons are as discussed in the accompanying report:-

The Local Authority is required to meet the requirements of the Short Break Duty to provide an appropriate range of educational or leisure activities for disabled children outside their homes.

 

The group activities in the tables above were commissioned in 2017 to run from 01.04.17 to 31.03.18 with two optional annual extensions up to 31.03.20.  A review has now been completed and the conclusion and recommendation was that 6 of the contracts should be extended from 01.04.20 to 31.03.22 with an optional one year extension for 12 months to 31.03.23. It was recommended that the Core Assets contract should be extended for 6 months only to 30.09.20 to allow for further testing of the market to see if there are alternative and potentially better value options for meeting the need of this 5-11 year old cohort of children with complex disabilities.

 

 The reasons for recommending these extensions are:-

 

·       The short break care groups contracts are running well (see Section 2 of the accompanying report)

·       They are good value for money with the extensions being achieved at net £986 p.a. less than is currently the case with increases in numbers overall via the Federation of Jewish Services contract expansion (see Section 2 of the accompanying report)

·       Further value and efficacy will be explored through the re-commissioning of the 5-11 year old provision (see Section 2.1.7. of the accompanying report)

·       In addition there are currently a number of strategic and commissioning approaches which are developing in the area of children and young people with a disability and a period of stability in short break care provision is recommended whilst these approaches come to fruition  (see Section 4 of the accompanying report)

·       All contracts would continue to be monitored quarterly for performance and value for money by the Integrated Commissioning Unit.

 

Options considered and rejected were - to not continue with the provision.

 

Assessment of Risk - if the contracts aren’t extended the Council will be in danger of breaching its obligations under the Short Break Care Duty and a number of children, young people with a disability and their parents/ carers will lose their break.

 

The source of funding is - Short Break Care Revenue Budget

 

Legal Advice obtained - Tony Hatton, Principal Solicitor, tel. 219 6323

Financial Advice obtained - Chris Mee Strategic Finance Manager Ext 0434

Procurement Advice obtained - Supplied by: Christopher Conway, Procurement Category Manager, tel. 0161 686 6248

 

The following documents have been used to assist the decision process:

 

Report of The Strategic Director for Children’s and Adult Services to Procurement Board on 14th December 2016, Request for Approval to award contracts – Group Based Activities for Disabled Children and Report of the Strategic Director for Children’s and Adult Services to Procurement Board 24th August 2016, Approval for an Exception to Contractual Standing Orders for a direct award for the provision of Short Break Group based activities for Disabled Children

Contact Officer: Steve Titley, Commissioning Manager Tel No: 0161 793 2435

 

*         This Lead Member for Children’s Services and Young People’s Services has previously been consulted on this decision

 

*         The appropriate scrutiny committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:       BILL HINDS                         Dated:    30 October 2019 

                     Lead Member

 

 

*         This decision was published on 30 October 2019.

 

*         This decision will come in force at 4.00 p.m. on 6 November 2019

          unless it is called-in in accordance with the Decision Making Process Rules.

 


30/10/2019 - Request for Approval - Award of Contracts - Cleavley Track Site ref: 567    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 30/10/2019 - Procurement Board

Decision published: 30/10/2019

Effective from: 07/11/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

a.    The award of the Contract for Car Park Works at Cleavley Track

 

Detail required

Title/Description of Contracted Service/Supply/Project

Car Park Works Cleavley Track

Name of Successful Contractor

Groundwork Landscapes Ltd.

Supplier Registration Number

(to be supplied by Corporate Procurement)

01339901

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£106,876.00

Full Project

Contract Duration

8 weeks

Contract Start Date

06/01/2020

Contract End Date

28/02/2020

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Jackie Ashley Tel 0161 779 6043

Lead Service Group

Place

How the contract was procured?

(to be supplied by Corporate Procurement)

Tender (Restricted)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

SCC Landscape and Associated Works Framework

Funding Source

Capital Programme

 

 

 

 

 

 

b.    The award of the Contract for Athletics Track Works at Cleavley Track

 

Detail required

Title/Description of Contracted Service/Supply/Project

Athletics Track works Cleavley Track

Name of Successful Contractor

Charles Lawrence Surfaces Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

932266

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£238,876.00

Full Project

Contract Duration

14 weeks

Contract Start Date

16/03/2020

Contract End Date

19/06/2020

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Jackie Ashley extn 6043

Lead Service Group

Place

How the contract was procured?

(to be supplied by Corporate Procurement)

Tender (Open)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

n/a

Funding Source

Capital Programme

 

 

 


 

The Reasons are to address:

 

§  The deteriorating condition of the running track and associated athletics equipment

§  The poor quality and limited car parking available at the site.

 

Options considered and rejected were various specifications for the repair of the track surface.

 

Assessment of Risk : Low

The source of funding is Place Directorate’s Capital programme

 

Legal Advice obtained : Tony Hatton 17/10/19

Financial Advice obtained : Alison Woods 16/10/19

Procurement Advice obtained : Tom Woods 16/10/19

 

The following documents have been used to assist the decision process:

Drawing 008432-UVP-ELS-XX-DR-L-0011 Cleavley Track Car Park Detailed Layout

Contact Officer:       J Ashley                  Tel No 0161 779 6043

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

 

 

Signed:       BILL HINDS                         Dated:    30 October 2019 

                     Lead Member

 

 

*         This decision was published on 30 October 2019.

 

*         This decision will come in force at 4.00 p.m. on 6 November 2019

          unless it is called-in in accordance with the Decision Making Process Rules.

 

 


30/10/2019 - Request for Approval - Contract Extension - Framework Agreement for Demolition and Associated Services ref: 570    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 30/10/2019 - Procurement Board

Decision published: 30/10/2019

Effective from: 07/11/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the City Council constitution do hereby:

 

Approve the Demolition and Associated Services Framework Agreement.

 

Detail required

Title/Description of Contracted Service/Supply/Project

Framework Agreement for Demolition and Associated Services

Name of Contractor

 

Lot

Type of Organisation

Registration No

SME/Non SME

Connell Brothers Ltd

1

Limited Company

2475702

SME

P McGuiness & Co

1 & 2

Limited Company

00880391

SME

Bagnall UK

1

Private Limited Company

04223987

Non SME

Oldham Brothers

1

Limited Company

1676314

SME

P P O’Connor

1

Limited Company

2545561

SME

Alan Franklin

3

Limited Company

4804728

SME

 

 

 

 

 

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Value of Contract Extension

£1,600.000

Per Annum (estimated average)

Existing Contract Term

15/11/2017

to

14/11/2019

Extension Period Requested

15/11/2019

to

14/11/2020

Contact Officer (Name & number)

Jonathan Phillips x 4972

Lead Service Group

Place

Funding Source

Capital Programme

 

Recommendation

 

That Procurement Board 

 

Approve the extension of the framework for Demolition and Associated Services

 

 

The source of funding is: Capital Programme

Legal Advice obtained: Tony Hatton, Principal Solicitor

Financial Advice obtained: Alex Archer, Finance Manager

Procurement Advice obtained: Deborah Derbyshire, Category Manager



Contact Officer:  Jon Phillips                             Tel No 4972

 

This decision is not subject to consideration by another Lead Member        

The appropriate scrutiny committees to call-in the decision are the Community & Neighbourhoods Scrutiny Panel and the Overview & Scrutiny Board.

 

 

Signed:       PAUL DENNETT                 Dated:  30 October 2019 

                      City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 30 October 2019.                                             

*         This decision will come in force at 4:00pm on 6 November 2019  unless it is called-in in accordance with the Decision Making Process Rules.

 


30/10/2019 - Request for Approval - Exception to Contractual Standing Orders - Contract Award - ICT Licences ref: 566    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 30/10/2019 - Procurement Board

Decision published: 30/10/2019

Effective from: 07/11/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·        Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

·       Where the council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates.

 

(2)       The award of the Contract for AutoCAD licences as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

AutoCAD Licences

Name of Successful Contractor

Cadline

Supplier Registration Number

(to be supplied by Corporate Procurement)

02486719

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£64,415

Full Project

Contract Duration

12 months

Contract Start Date

18/11/2019

Contract End Date

17/11/2020

Optional Extension Period 1

12 months

Optional Extension Period 2

0

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

The Reasons are AutoCAD licences are only provided by specialist licenced suppliers. Cadline is a company which is licenced to supply and support the Autodesk specialist range.

Options considered and rejected were using our current ICT supplier but they do not supply the required licences.

Assessment of Risk is that the risk of not having the software available to UV over the transition period relate to the ability to be able to continue to provide the service and have the right software in place to allow for a smooth transition.

The source of funding is Approved Highways Capital (£9.036m) and Revenue (£2.831m) Budgets 2019/20.

Legal Advice obtained.

Financial Advice obtained.

Procurement Advice obtained.

 

Contact Officer:  Hayley Nixon                                     Tel No 686 7413

*         This decision is not subject to consideration by another Lead Member

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Board Scrutiny Panel.

 

 

Signed:       BILL HINDS                         Dated:    30 October 2019 

                     Lead Member

 

*         This decision was published on 30 October 2019.

 

*         This decision will come in force at 4.00 p.m. on 6 November 2019

          unless it is called-in in accordance with the Decision Making Process Rules.

 


28/10/2019 - City of Salford Community Stadium ref: 565    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 28/10/2019 - Property / Regeneration Briefing

Decision published: 28/10/2019

Effective from: 05/11/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Salford City Council Constitution do hereby:

 

1.     Give consent to The City of Salford Community Stadium Limited’s long lease disposal of land at the stadium site to Aldi Stores limited on the condition that the premium received on the grant of that lease (net costs and allowances for abnormals) is paid to the Council.

 

2.     Give consent to the Council waiving the restriction of use on the Stadium site to allow for the change of use to Aldi and the land transferred to assist in realising the Port Salford development.

 

3.     Authorise that the joint legal service is instructed to conclude all documentation necessary to give effect to the consent in (1) and the consents and waiver in (2).

 

The Reasons are to enable the completion of the disposal from CoSCoS to Aldi and allow The City of Salford Community Stadium Company Limited to reduce the debt payable to the Council.

 

Options considered and rejected were – n/a

Assessment of Risk – Medium

Failure to give consent will jeopardise CoSCoS’s business plan and the regeneration of the area.

The direct financial risk to SCC in the proposed transaction is that CoSCoS’s sale of land diminishes the value of the remaining land, and hence the value of the council’s security against the debt owed by CoSCoS.

Provided that CoSCoS uses its receipts to pay off an element of its debt to SCC, the Council’s credit risk is reduced.

If CoSCoS does not use the receipts to pay off an element of its debt to SCC, then the security value will have reduced but the debt will not, and the Council’s risk is increased.

 

The source of funding is n/a

Legal Advice obtained: Yes – Michelle Brice (Shared Legal Service)

Financial Advice obtained: Yes – Chris Hesketh (Head of Financial Management)

The following documents have been used to assist the decision process:

The relevant documents contain exempt or confidential information and are not available for public inspection

 

Contact Officer:  Chris Hesketh    Tel No: 793 2668

 

This decision is not subject to consideration by another Lead Member /Strategic Director

The appropriate scrutiny panels to call-in the decision are the Overview and Scrutiny Board and/or the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paul Dennett        

City Mayor

Dated: Monday, 28 October 2019

 

 

*           This decision was published on Monday, 28 October 2019                                                

*           This decision will come in force at 4.00 pm on Monday, 4 November 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


28/10/2019 - East Philip Street, Walkden ref: 564    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 28/10/2019 - Property / Regeneration Briefing

Decision published: 28/10/2019

Effective from: 05/11/2019

Decision:

Salford City Council - Record of Decision

Title: LAND AT EAST PHILIP STREET, SALFORD

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:

 

(1) Approve the proposal that the community be given a 12 month period to allow funding to be secured and site investigations to be undertaken so that clear proposals for land at East Philip Street, Salford, can be developed

 

(2) Instruct Urban Vision to progress agreement of terms with the community to give effect to the proposal as to the use/ maintenance of the site during the 12 month period, and

 

(3) Authorise the Shared Legal Service to, if appropriate, document the terms and to take all steps which are expedient to give effect to the above recommendations.

 

The Reasons are to give the community the opportunity to secure funding to carry out site investigations and develop proposals further.

 

Assessment of Risk is Low

 

The source of funding: N/A

 

Legal Advice obtained:  David Green, Head of Regeneration, Shared Legal Services

 

Financial Advice obtained:  Alex Archer, Finance Manager

 

The following documents have been used to assist the decision process:-

Report of the strategic director for Place submitted to the Property/Regeneration Briefing held on 29 October 2019 

 


Contact Officer: Angela Martens (Urban Vision)          

Tel No 0161 779 6077

 

PTO

This decision is not subject to consideration by another Lead Member/Director

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett

City Mayor

Date 28 October 2019

 

 

 

*           This decision was published on Monday, 28 October 2019 .

*           This decision will come in force at 4.00 pm on Monday 4 November 2019  unless it is called-in in accordance with the Decision Making Process Rules.