{meta} 30 December 2018 - 13 January 2019

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

10/01/2019 - Appointments to the Fostering Panel ref: 419    Recommendations Approved

Decision Maker: Lead Member for Children's and Young People's Services Briefing

Made at meeting: 10/01/2019 - Lead Member for Children's and Young People's Services Briefing

Decision published: 10/01/2019

Effective from: 18/01/2019

Decision:

I Councillor Merry - the Lead Member for Childrens and Young People’s Services in exercise of the powers contained within the City Council constitution do hereby approve that:

The following people to be appointed to the central list for the Fostering Panel:-

David Longley

Mr Longley qualified as a Social Worker in 2000. He has worked in Hospital Social Work, Older People Teams and in the area of Sensory and Physical Disability. He served as Team Manager for Sensory Services from 2005 to 2011 and as Team Manager for the Children with Disabilities Team. He moved to be the Team Manager for Family Placement – General Fostering in 2012

The Fostering Panel is required to meet the requirements of the Fostering Regulations 2011 and the National Minimum Standards for Fostering Services.

Mr Longley has the relevant knowledge and experience to serve as a Foster Panel Member. Previously people were appointed under earlier Regulations which specified a fixed term of service. This requirement is no longer part of the Regulations so the person listed above will now be allowed to serve as a Panel member until they resign or are considered by the Agency to no longer be required as a Panel Member. Their ongoing suitability will be monitored through an annual review process.

Having a larger Central List of members to constitute each Panel minimises the risk of inquoracy

Assessment of Risk:

 As a fostering agency there is a duty to have an appropriately constituted panel in line with regulations and good practice. Fostering is highly regulated and delay from this type of reason would not be acceptable for the agency and more importantly for the child.

The source of funding is:  N/A

 Legal Advice obtained;  No

Financial Advice obtained;  No 

The following documents have been used to assist the decision process.

 

Contact Officer: Martin Sadler    Tel No 7852 

 

*         This decision is not subject to consideration by another Lead Member

x

 

 

 

 

 

*         The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:       John Merry                                          Date: 10th January 2019

 Councillor John Merry

FOR COMMITTEE SERVICES USE ONLY

 

*         This decision was published on 10th January 2019

*         This decision will come in to force at 4pm on 17th January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I, Councillor John Merry as the Lead Member for Childrens and Young People’s Services in exercise of the powers contained within the City Council constitution do hereby approve that:

The following people to be appointed to the central list for the Fostering Panel:-

Gail Liles

Ms Liles is a Practice Manager within the Fostering Service employed by Salford City Council.   She holds a B.A. Hons Degree in Applied Social Science, CQSW, Post Qualification Child Care Award and NVQ level 5 in Strategic Management.  She has worked in the field of children and families social work for 27 years. Her posts have included Leaving Care Services, Child Protection and Court work and for the last 17 years working in the Fostering Service in Salford. She acted as Panel advisor at Salford’s Fostering panel for 2 years.

The Fostering Panel is required to meet the requirements of the Fostering regulations 2011 and the National Minimum Standards for Fostering Services.

Ms Liles has the relevant knowledge and experience to serve as a Foster Panel Member. Previously people were appointed under earlier Regulations which specified a fixed term of service. This requirement is no longer part of the Regulations so the person listed above will now be allowed to serve as a Panel member until they resign or are considered by the Agency to not be suitable to act in the role of Panel Member. Their ongoing suitability will be monitored through an annual review process.

Having a larger Central List of members to constitute each Panel minimises the risk of inquoracy

 

Assessment of Risk:

As a fostering agency there is a duty to have an appropriately constituted panel in line with regulations and good practice. Fostering is highly regulated and delay from this type of reason would not be acceptable for the agency and more importantly for the child.

The source of funding is:  N/A

Legal Advice obtained:  No

Financial Advice obtained:  No 

The following documents have been used to assist the decision process.

 

 

Contact Officer: Martin Sadler    Tel No 7852

 

 

 

 

 

*         This decision is not subject to consideration by another Lead Member

x

 

 

 

 

 

*         The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:            John Merry                                    Date: 10th January 2019

 Councillor John Merry Lead Member for Children’s and Young People’s Services

FOR COMMITTEE SERVICES USE ONLY

 

*         This decision was published on 10th January 2019

*         This decision will come in to force at 4pm on 17th January 2019  unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I, Councillor John Merry, as The Lead Member for Childrens and Young People’s Services in exercise of the powers contained within the City Council constitution do hereby approve that:

The following people to be appointed to the central list for the Fostering Panel:-

Glen Perryman

Mr Perryman qualified as a Social Worker in 2009 and has worked within Children Services and Fostering. He started his Social Work Career at Manchester City Council within Child Protection Teams, developing a wide range of experience including managing complex cases, including child protection, child care court proceedings, and looked after children.

In 2012 he left Manchester City Council and started employment at Advanced Foster Care as an Advanced Social Worker. His main duties as an Advanced Social Worker was to supervise and manage supervising social workers and Family Support workers, undertake form F assessments of prospective foster carers, supervise a small case load of foster carers, deputise for the regional manager when absent and to work as part of the management team. This role enabled him to develop skills in assessment writing in fostering assessments, understand the support needs of approved foster carers, quality assurance skills of fostering assessments in a management capacity, understanding the business models of the private sector and commissioning of placements and management skills of social workers and support workers. Within this role, he became a regular panel member within the IFA which provided him the opportunity to develop further quality assurance skills in relation to fostering assessments, annual reviews and other business presented at the panel.

He left Advanced Foster Care in August 2014 and started employment within Salford City Council as the Panel Advisor for Fostering and Adoption then became a Practice Manager in the fostering service.

The Fostering Panel is required to meet the requirements of the Fostering regulations 2011 and the National Minimum Standards for Fostering Services.

 

Mr Perryman has the relevant knowledge and experience to serve as a Foster Panel Member. Previously people were appointed under earlier Regulations which specified a fixed term of service. This requirement is no longer part of the Regulations so the person listed above will now be allowed to serve as a Panel member until they resign or are considered by the Agency to not be suitable to act in the role of Panel Member. Their ongoing suitability will be monitored through an annual review process.

Having a larger Central List of members to constitute each Panel minimises the risk of inquoracy

 

Assessment of Risk:

 As a fostering agency there is a duty to have an appropriately constituted panel in line with regulations and good practice. Fostering is highly regulated and delay from this type of reason would not be acceptable for the agency and more importantly for the child.

 

The source of funding is: N/A 

Legal Advice obtained:  No

Financial Advice obtained:  No 

The following documents have been used to assist the decision process.

 

 

Contact Officer: Martin Sadler    Tel No 7852

 

 

 

 

 

*         This decision is not subject to consideration by another Lead Member

x

 

 

 

 

 

*         The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:             John Merry                                   Date:10th January 2019

 Councillor John Merry Lead Member for Children’s and Young People’s Services

 

FOR COMMITTEE SERVICES USE ONLY

 

*         This decision was published on 10th January 2019

*         This decision will come in to force at 4pm on 17th January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I, Councillor John Merry, as the Lead Member for Childrens and Young People’s Services in exercise of the powers contained within the City Council constitution do hereby approve that:

The following people to be appointed to the central list for the Fostering Panel:-

Joanne Davies

Ms Davies qualified as a Social Worker in 2010. She spent 4 years working for Bury as a Social Worker in Child Protection. She then worked for The Bridge in Duty and Assessment for 2 years before moving to Salford’s Looked After Children’s Team as an Advanced Practioner. 

The Fostering Panel is required to meet the requirements of the Fostering regulations 2011 and the National Minimum Standards for Fostering Services.

Ms Davies has the relevant knowledge and experience to serve as a Foster Panel Member . Previously people were appointed under earlier Regulations which specified a fixed term of service. This requirement is no longer part of the Regulations so the person listed above will now be allowed to serve as a Panel member until they resign or are considered by the Agency to not be suitable to act in the role of Panel Member. Their ongoing suitability will be monitored through an annual review process.

Having a larger Central List of members to constitute each Panel minimises the risk of inquoracy

 

Assessment of Risk:

 As a fostering agency there is a duty to have an appropriately constituted panel in line with regulations and good practice. Fostering is highly regulated and delay from this type of reason would not be acceptable for the agency and more importantly for the child.

The source of funding is:  N/A

Legal Advice obtained:  No

Financial Advice obtained:  No 

The following documents have been used to assist the decision process.

 

 

Contact Officer: Martin Sadler    Tel No 7852

 

 

 

 

 

*         This decision is not subject to consideration by another Lead Member

x

 

 

 

 

 

*         The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:         John Merry                                       Date:10th January 2019

 Councillor John Merry Lead Member for Children’s and Young People’s Services

 

FOR COMMITTEE SERVICES USE ONLY

 

*         This decision was published on 10th January 2019

*         This decision will come in to force at 4pm on 17th January 2019   unless it is called-in in accordance with the Decision Making Process Rules.

 

I, Councillor John Merry, as the Lead Member for Childrens and Young People’s Services in exercise of the powers contained within the City Council constitution do hereby approve that:

The following people to be appointed to the central list for the Fostering Panel:-

Julie Owen

Ms Owen is a qualified Social worker, gaining her CQSW in 1989. She worked as a Social worker for 12 years on a community child care team in Salford and carried looked after children as part of this. 

She was then employed as a child protection trainer and a Reviewing Officer within Salford – as a Reviewing Officer chairing LAC reviews. The training post was for 2 years part time and the reviewing officer post,  12 months.

She was then employed as a Team manager managing staff who carried cases of children 0-18 years and as there were no specialisms the casework, this ranged from Duty through child protection, care proceedings and LAC to adoption. She worked in this post in Salford for 3 years.

She was then employed in Bury initially for 18 months as a Service Manager for the Safeguarding Unit where she managed the IRO’s, LADO’s and training staff and managed the child protection conference and LAC review process. During this period she chaired the Fostering Panel in Bury for 12 months.

She then moved to Service Manager for the Duty team and the child protection and care planning teams. A role that has lasted for 6 ½ years.    

She is currently employed as a Practice Manager in Salford on the child protection and child in need team where she has been since December 2011.

The Fostering Panel is required to meet the requirements of the Fostering regulations 2011 and the National Minimum Standards for Fostering Services.

Ms Owen has the relevant knowledge and experience to serve as a Foster Panel Member. Previously people were appointed under earlier Regulations which specified a fixed term of service. This requirement is no longer part of the Regulations so the person listed above will now be allowed to serve as a Panel member until they resign or are considered by the Agency to not be suitable to act in the role of Panel Member. Their ongoing suitability will be monitored through an annual review process.

Having a larger Central List of members to constitute each Panel minimises the risk of inquoracy

 Assessment of Risk:

As a fostering agency there is a duty to have an appropriately constituted panel in line with regulations and good practice. Fostering is highly regulated and delay from this type of reason would not be acceptable for the agency and more importantly for the child.

The source of funding is: N/A 

Legal Advice obtained:  No

Financial Advice obtained:  No 

The following documents have been used to assist the decision process.

 

 Contact Officer: Martin Sadler    Tel No 7852

 

 

 

*         This decision is not subject to consideration by another Lead Member

x

 

 

 

 

 

*         The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:                   John Merry                             Date:10th January 2019

 Councillor John Merry Lead Member for Children’s and Young People’s Services

 

FOR COMMITTEE SERVICES USE ONLY

 

*         This decision was published on 10th January 2019

*         This decision will come in to force at 4pm on 17th January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

 

 

 

 

 

 

 

 

 

 

I, Councillor John Merry as the Lead Member for Childrens and Young People’s Services in exercise of the powers contained within the City Council constitution do hereby approve that:

The following people to be appointed to the central list for the Fostering Panel:-

Patsy Malloy

Ms Malloy has worked in Children and Families social care for 28 years. She qualified as a social worker in 1995. Since then she has been employed by Salford City Council in the capacity of social worker, practice manager (CP/LAC), LADO and service manager (safeguarding and fostering).

She has worked as an independent social worker, mainly as an IRO for foster carer annual reviews, undertaking fostering assessments and as a chair for disruption meetings.

The Fostering Panel is required to meet the requirements of the Fostering regulations 2011 and the National Minimum Standards for Fostering Services.

Ms Malloy has the relevant knowledge and experience to serve as a Foster Panel Member . Previously people were appointed under earlier Regulations which specified a fixed term of service. This requirement is no longer part of the Regulations so the person listed above will now be allowed to serve as a Panel member until they resign or are considered by the Agency to not be suitable to act in the role of Panel Member. Their ongoing suitability will be monitored through an annual review process.

Having a larger Central List of members to constitute each Panel minimises the risk of inquoracy

 Assessment of Risk:

 As a fostering agency there is a duty to have an appropriately constituted panel in line with regulations and good practice. Fostering is highly regulated and delay from this type of reason would not be acceptable for the agency and more importantly for the child.

The source of funding is: N/A

Legal Advice obtained:  No

Financial Advice obtained:  No 


The following documents have been used to assist the decision process.

 

 

Contact Officer: Martin Sadler    Tel No 7852

 

*         This decision is not subject to consideration by another Lead Member

x

 

 

 

 

 

*         The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:                      John Merry                          Date: 10th January 2019

 

Councillor John Merry Lead Member for Children’s and Young People’s Services

FOR COMMITTEE SERVICES USE ONLY

 

*         This decision was published on 10th January 2019

*         This decision will come in to force at 4pm on 17th January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I, Councillor John Merry as the Lead Member for Childrens and Young People’s Services in exercise of the powers contained within the City Council constitution do hereby approve that:

The following people to be appointed to the central list for the Fostering Panel:-

Sheena Warmisham

Ms Warmisham is the manager of the Friends and Family Team, she has extensive knowledge in respect to fostering and in particular around the Regulation 24 placements. Sheena is an experienced practitioner having worked in Child Protection for 10 years,5 years in fostering and  5 years with the Family and Friends team.

The Fostering Panel is required to meet the requirements of the Fostering regulations 2011 and the National Minimum Standards for Fostering Services.

Ms Warmisham has the relevant knowledge and experience to serve as a Foster Panel Member. Previously people were appointed under earlier Regulations which specified a fixed term of service. This requirement is no longer part of the Regulations so the person listed above will now be allowed to serve as a Panel member until they resign or are considered by the Agency to not be suitable to act in the role of Panel Member. Their ongoing suitability will be monitored through an annual review process.

Having a larger Central List of members to constitute each Panel minimises the risk of inquoracy

Assessment of Risk:

As a fostering agency there is a duty to have an appropriately constituted panel in line with regulations and good practice. Fostering is highly regulated and delay from this type of reason would not be acceptable for the agency and more importantly for the child.

The source of funding is:  N/A

Legal Advice obtained  No

Financial Advice obtained  No 

The following documents have been used to assist the decision process.

 

 

Contact Officer: Martin Sadler    Tel No 7852

 

 

 

 

 

*         This decision is not subject to consideration by another Lead Member

x

 

 

 

 

 

*         The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:               John Merry                                 Date: 10th January 2019

 

Councillor John Merry Lead Member for Children’s and Young People’s Services

FOR COMMITTEE SERVICES USE ONLY

 

*         This decision was published on 10th January 2019

*         This decision will come in to force at 4pm on 17th January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

 

 

 


09/01/2019 - Request for Approval - Exception to Contractual Standing Orders - Contract for Archaeological Planning Services for the 10 GM Authorities ref: 417    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/01/2019 - Procurement Board

Decision published: 09/01/2019

Effective from: 17/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

Detail required

Title/Description of Contracted Service/Supply/Project

Archaeological Planning Services for the Greater Manchester Local Planning Authorities

Name of Successful Contractor

The University of Salford

Incorporated by Royal Charter – Charity Exempt from Registration

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Choose an item.

Status of Organisation

(to be supplied by Corporate Procurement)

Choose an item.

Contract Value

£105,000

Choose an item.

Contract Duration

12 months

Contract Start Date

01/04/2019

Contract End Date

31/03/2020

Optional Extension Period 1

 

Optional Extension Period 2

 

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Chris Findley – 016 793 3654

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

x

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

x

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Choose an item.

 

 

The contract will be funded by all 10 AGMA authorities.  SCC is responsible for 1/10th of the contract value

 

 

The Reasons are:  

 

The purpose of this report is to seek approval to award a 12 month contract for the Archaeological Planning Services for the AGMA Authorities for a period from 1st April 2019 to 31st March 2020.  There is provision within the AGMA budget.

 

Options considered and rejected were the non continuation of the contract, which would leave the ten GM authorities with no archaeological advice to support their development management and other planning functions.

Assessment of Risk. The risk is considered to be low.

The source of funding is AGMA budgets (assured).

Legal Advice obtained. Tony Hatton.

Financial Advice obtained - Martin Anglesey.

Procurement Advice obtained – Deborah Derbyshire.

The following documents have been used to assist the decision process:

Previous reports to Procurement Board

GMAAS monitoring report

Contact Officer:  Chris Findley                          Tel No 0161 793 3654


 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

Signed:      BILL HINDS                          Dated:    09 January 2019                                                    Lead Member

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 09 January 2019.

This decision will come in force at 4.00 p.m. on 16 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 


09/01/2019 - Request for Approval - Exception to Contractual Standing Orders - Communities of Identity ref: 416    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/01/2019 - Procurement Board

Decision published: 09/01/2019

Effective from: 17/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Cllr Hinds, Lead Member for Finance and Support Services and Chair of Procurement Board, in exercise of the powers conferred on me by the Council Constitution do hereby:-

 

(1)  Approve an exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows :-

 

·       Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

·       There is value for money reasons justifying an exception.

 

(2) Approve the award of the Contract for Community of Identity Support for Yemeni and Arabic speaking communities and Community of Identity Support for Women as detailed in the tables below:

 

 

Detail required

 

Title/Description of Contracted Service/Supply/Project

Community of Identity Support for Yemeni and Arabic speaking communities

Name of Successful Contractor

Yemeni Community Association

Supplier Registration Number

-

Type of organisation

Registered Charity

Status of Organisation

n/a

Contract Value

£16,524

Full Project

Contract Duration

 12 months

Contract Start Date

01/04/2019

Contract End Date

31/03/2020

Optional Extension Period 1

12 months

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Lead Member for Workforce and Industrial Relations

Contact Officer (Name & number)

Jacquie Russell 0161 793 3577

Lead Service Group

Public Health, Strategy and Policy

 

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

ü

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

ü

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Grant

 

 

Detail required

 

Title/Description of Contracted Service/Supply/Project

Community of Identity Support for Women

Name of Successful Contractor

Salford Women’s Centre

Supplier Registration Number

-

Type of organisation

limited company registered on the Mutuals Public Register.

Status of Organisation

n/a

Contract Value

£55,178

Full Project

Contract Duration

12 months

Contract Start Date

01/04/2019

Contract End Date

31/03/2020

Optional Extension Period 1

12 months

Optional Extension Period 2

n/a

Who will approve each Extension Period?

 

Contact Officer (Name & number)

Jacquie Russell 0161 793 3577

Lead Service Group

Public Health, Strategy and Policy

 

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

ü

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

ü

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Grant

 

 

 

The Reasons are:   In order to support the council meet its duty to have due regard to fostering good relations within the city (Equality Act 2010) and also enhance community cohesion.

 

Options considered and rejected were:Not to award.

 

Assessment of Risk:  risk is associated with fostering good relations in accordance with the Public Sector Equality Duty (Equality Act 2010).

 

The source of funding is:   The 2019/20 budget for the Community of Identity (CoI) fund.

 

Legal Advice obtained

 

Submitted by: Tony Hatton, Principal Solicitor, Tel. 0161 219 6323

(see report)

 

Financial Advice obtained

 

Submitted by: Kieran McElwee, Finance Officer Tel: 0161 793 2604

(see report)

 

Procurement Comments

Submitted by: Christine Flisk, Procurement Manager, Tel No. 0161 686 6245

(see report)

 

 

Contact Officer:  Jacquie Russell - 0161 793 3577               

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel.

 

 

Signed:      BILL HINDS                          Dated:    09 January 2019                                                    Lead Member

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 09 January 2019.

This decision will come in force at 4.00 p.m. on 16 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


09/01/2019 - Request for Approval - Contract Extension - Foundations Support & Care Services ref: 415    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/01/2019 - Procurement Board

Decision published: 09/01/2019

Effective from: 17/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

A two years’ extension to the contract for Foundations Support & Care Service as outlined in the table below:

 

 

Detail required

Example

Contract Reference

Title/Description of Contracted Service/Supply/Project

‘Service A’ Supported accommodation for vulnerable young people who are homeless, have a learning disability or are care leavers. (AKA Claremont)

 

‘Service B’ Supported accommodation service for care leavers. ( AKA Lane End)

Name of Contractor

Foundation UK Ltd.

Type of organisation

(to be supplied by Corporate Procurement)

Status of Organisation

(to be supplied by Corporate Procurement)

Value of Contract Extension

£457,106,94

()

Existing Contract Term

01/01/2016

to

31/03/2019

Extension Period Requested

01/04/2019

to

31/03/2021

Contact Officer (Name & number)

Jane Wright  603 4196

Lead Service Group

Funding Source

 

The Reasons are:-

 

 We have negotiated with this provider to offer a further annual saving to the City Council to the value of £16.5K.  This saving will not impact on the direct delivery of services to young people and will be achieved through a reduction in back office administrative function when a member of staff due to leave is not replaced.

Options considered and rejected were:-.

 

Assessment of Risk:-

There are no other services within the City that are currently set up that would be able to offer this type of support and therefore there would be a risk associated with either dispersal of services or with a new provider operating from the same site.

 

Commissioners have a good knowledge of the market and this indicates there would be significant risks associated with any potential new provider in relation to quality and cost.

 

There is a risk of losing a recently refreshed (during the life of this contract) and established good professional working relationship between commissioners and the provider which is serving our young people well through their responsiveness to continuous improvement and best value in place through robust monitoring and open dialogue.

 

There have been a number of young people who have been evicted from 16+ placements outside this scheme and this can increase the cost when searching for alternative placements as providers will not make offers for some of the more complex young people without a premium payment.

 

Both Lane End and Claremont are operating to high standards and the reputation of both provisions within the care community is well known and respected.  Pathway advisors and other professionals tell us that young people aspire to live in both of these homes and there are no other 16+ provisions as far as commissioners are aware, of which the same could be said.

 

Another operator is unlikely to be able to bring the longevity stability and experience of working with this client group which benefits our young people.  This is a small family business with strong leadership, both Directors have significant experience and other members of the team are long serving, demonstrating the commitment to staff and being a good employer.

 

The source of funding is:- Children’s Services Revenue Budget

 

Legal Advice obtained:-

 

When commissioning contracts for the procurement of goods, services or the execution of works the Council must comply with the Public Contract Regulations 2015 as well as the provisions of its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social value.

 

It is an established principle that an existing public contract is capable of being extended and CSO’s also allow for extensions to be made where the original contract makes provision for such an extension of the original term. Where the value of an extension exceeds £150k, this should be approved by the Procurement Board. The Report sets out the detailed reasons and need to extend the contract and the benefits to the Council.

 

The Council is also under a best value duty to carry out its functions economically, efficiently and effectively with the objective to achieve value for money in all public procurement, and once approved the extension will commit the Council and Foundation UK to the two year period set out in the report.

 

Financial Advice obtained:-

                                                       

£457,106, 94 is inclusive of the contract with Great Places Housing Group for the rent of the building. The contracts will be funded from existing core revenue budget within Childrens Services.

Procurement Advice obtained:-

 

The annual value recorded on the Contract Register with Foundations is £457,106.94 per annum which will be revised to £440,606.94 per annum from the 1st April 2019 saving £16,500 per annum.

 

It is acknowledged in the current contract with Foundations that the buildings they operate from are owned and managed by the landlord Great Places and that an excluded licence agreement has been included within the current foundations contract for this provision.

 

It is further understood that SCC have been paying Great Places directly for this licence for £92k per annum which is not included in the Committee Report. 

 

It is Procurements Recommendation to extend the current contract for an additional 1+1 period on the proviso that:

 

·       A variation of contract be drafted by Procurement for the Foundations contract which will reduce the Annual value to £440,606.94.

 

 

Contact Officer:  Jane Wright                            Tel No 0161 603 4196

 

 

The Lead Member for Children’s and Young People’s Services has been briefed on, and is supportive of, the recommendations in the report. 

 

The appropriate scrutiny committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

Signed:      BILL HINDS                          Dated:    09 January 2019                                                    Lead Member

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 09 January 2019.

This decision will come in force at 4.00 p.m. on 16 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


09/01/2019 - Request for Approval - Appointment of Contractors under the Minor Works Framework Agreements. ref: 418    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/01/2019 - Procurement Board

Decision published: 09/01/2019

Effective from: 17/01/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:

 

(1)   The outcome of an extensive tendering and evaluation process to determine the awarding of the places under a Minor Building Works Framework Agreements to the Contractors as detailed below:

 

 

Detail required

Title/Description of Contracted Service/Supply/Project

Appointment of Contractors under the Minor Building Works Framework Agreements

Name of Successful Contractor

See lists within the report

Supplier Registration Number

(to be supplied by Corporate Procurement)

                                 Various

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

              Status of Organisation   

(to be supplied by Corporate Procurement)

SME

Contract Award Price

N/a

N/a

Contract Value

Lot 1 £0 - £150,000

Lot 2 £150,000 - £500,000

Full Project

Contract Duration

24  months

Contract Start Date

01/02/2019

Contract End Date

31/01/2021

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Gregory Durkin 0161 778 4942

Lead Service Group

Place Directorate

 

How the contract was procured?

(to be supplied by Corporate Procurement)

Tender (Open)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Minor Building Works Framework Agreements

Funding Source

Capital & Revenue Programmes

 

 

 

 

 

Following the evaluation process the companies in order of score ranking proposed for selection are:    

 

Lot 1 – Value Band £0 - £150,000

Company Name

Post Code

Registered Number

Schofield & Sons Limited

M30 9PS

2459259

City Build Manchester Limited

M28 0SG

3414425

Truline Construction & Interior Services Ltd

WN5 0LD

2131606

Wrightbuild Ltd

M46 0AG

01401191

G Jones Ltd

M28 5FJ

4928174

New Charter Building Company Limited

SK16 4XP

3807120

Harry Fairclough Construction

WA1 2DN

1305987

Lot 2 – Value Band £150,000 - £500,000

Company Name

Post Code

Registered Number

Warden Construction Limited

PR4 2HU

533082

City Build Manchester Limited

M28 0SG

3414425

Whitfield & Brown (Developments) Ltd

WA8 0RP

01060958

Truline Construction & Interior Services Ltd

WN5 0LD

2131606

Schofield & Sons Limited

M30 9PS

2459259

Seddon Construction Ltd

BL4 0NN

03578140

Wrightbuild Ltd

M46 0AG

01401191

Harry Fairclough Construction

WA1 2DN

1305987

 

 

The Reasons are:      to enable the Council to procure building works on a competitive basis under a Minor Building Works Framework Agreement.

 

Options considered and rejected were:None.  All procedures are in accordance with normal Standing Orders.

 

Assessment of Risk:  Low. 

 

The programme has been developed to achieve the operation of the new frameworks at the earliest possible date.

 

The source of funding is: The funding sources available to undertake any works would be from within Council Capital and Revenue Budgets.

 

Legal Implications: Supplied by:  Tony Hatton, Principal Solicitor, Tel. 0161 219 6323.

 

The report sets out the details for appointing bidders to the Council’s Minor Works Framework Agreements which are due for renewal. There are two category values (£0 - £150,000 and £150,000 - £500,000) for which contractors require to be appointed.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance with PCR and CSO’s.

 

A total of twenty-nine tenders were received from framework suppliers across the two value lots which have been evaluated in accordance with the procurement procedures and selection criteria set out in the tender documents resulting in the proposed appointment to the frameworks of the contractors listed in the report under Lots 1 and 2.

 

The award procedures therefore appear robust and compliant with the requirements of public procurement legislation and the Council’s CSO’s.

Legal Services will assist with preparing any contractual documentation upon receipt of instructions to ensure the Council’s position and interests are protected.

 

 

 

Financial Implications: Chris Mee (Strategic Finance Manager) Tel: 0161 778 0434

 

There are no direct financial implications for the Council from the awarding of places on the framework. However it will provide clear guidance to officers procuring these types of works and ensure that best value is achieved.

 

The costs of any works carried out under the frameworks will be funded from within available resources included within the Councils approved capital and revenue programmes.

 

 

 

 

 

Procurement Implications:  Supplied by: Deborah Derbyshire (Category Manager – Corporate Procurement Team) Tel: 0161 686 6244

 

            The opportunity was advertised in the European Journal and the Northwest Portal as an open competition inviting interested companies to submit a bid for one or both lots. 

 

           The proposal will allow us to provide clear guidance to Council Officers regarding any procurement of capital and revenue funded building projects via the two encompassing Minor Building Works Framework Agreements either by direct award for work below £30k for Lot 1 only and mini competitions for both lots around work valued above £30k up to £500k.  This will ensure that all such procurement activities are compliant, therefore this complies with Contractual Standing Orders.

 

Contact Officers: Deborah Derbyshire/Gregory Durkin  Tel No: 0161 686 6244/0161 779 4942

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committees to call-in the decision are the Growth and Prosperity and the Overview and Scrutiny Board

 

 

 

 

 

Signed:      BILL HINDS                      Dated:    09 January 2019                                                                   Lead Member

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 09 January 2019.

This decision will come in force at 4.00 p.m. on 16 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


09/01/2019 - Request for Approval - Contract Award - Storage Area Network Refresh ref: 414    Item Deferred

Decision Maker: Procurement Board

Made at meeting: 09/01/2019 - Procurement Board

Decision published: 09/01/2019

Effective from: 09/01/2019


08/01/2019 - Mental Health All Age Integrated Commissioning Strategy ref: 407    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/01/2019 - Cabinet

Decision published: 08/01/2019

Effective from: 16/01/2019

Decision:

Salford City Council - Record of Decision (CABINET)

 

I, Paula Boshell, Statutory Deputy City Mayor, in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby:

Approve the Mental Health All Age Integrated Commissioning Strategy.

The Reasons are:

  • The strategy is based on extensive engagement with people of all ages who have lived experience of mental health conditions
  • Significant engagement with staff and voluntary, community and social enterprise sectors has been undertaken to shape the strategy
  • A full updated mental health needs assessment has been undertaken to shape and inform the strategy document
  • An integrated commissioning strategy will allow us to better support people’s mental health needs across the life course

 

Assessment of Risk is low.

The strategy is fully costed and aligned to mental health budgets. All work programmes have been identified in Salford’s financial planning.

Legal Advice is not required for the strategy document.

Procurement Advice is not required for the strategy document.

 

Contact Officer: Clare Mayo                                   Tel No 0161 212 4236

 

*           This document records a key decision, but the matter was not             included in the Council's Forward Plan and it has been dealt with             under the emergency procedure.

*           This decision is urgent and is not subject to call-in, in accordance with     the Decision Making Procedure Rules

*           The appropriate scrutiny committee to call-in the decision is the             Health and Wellbeing Scrutiny Panel.

 

 

Signed: Councillor P Boshell        Dated: 8 January 2019.

Statutory Deputy City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 8 January 2019.                                              *          This decision will come in force at 4.00 p.m. on 15 January 2019                                                 unless it is called-in in accordance with the Decision Making Process Rules.

 


08/01/2019 - City of Salford (Rooke Street, Thorp Street, Lansdale Street & Gilbert Street) (One way traffic and one way traffic except cycles) Order 2018-19. ref: 413    Recommendations Approved

Decision Maker: Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Made at meeting: 08/01/2019 - Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Decision published: 08/01/2019

Effective from: 16/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Derek Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby authorise the making of the Traffic Regulation Order to introduce ‘City of Salford (Rooke Street, Thorp Street, Lansdale Street And Gilbert Street) (One Way Traffic and One Way Traffic Except Cycles) (Traffic Regulation Order 2018-19)

 

The Reasons are:

A request has been made by United Utilities to introduce a permanent TRO which reflects the temporary arrangements and is in line with the agreement of the majority of residents who responded to the consultation.

The current proposal amends the existing temporary arrangement with the introduction of contraflow cycle operation on Rooke Street and Thorp Street, to enable safer and more direct cycle connections through the residential area and to neighbouring areas. These changes have been requested for consideration by the Council’s Infrastructure Team.

It is proposed to make the existing temporary arrangement of ‘One-Way’ on Rooke Street, Lansdale Street, Gilbert Street and Thorp Street, Barton permanent as below:

 ‘One-way’ on

Lansdale Street from its junction with Liverpool Road to its junction with Reginald Road;

Gilbert Street from its junction with Liverpool Road to its junction with Reginald Road;

‘One-Way except cycles’ on

Rooke Street from its junctions with Liverpool Road to its junction with Reginald Street;

Thorp Street from its junctions with Liverpool Road to its junction with Harrison Street.

Assessment of Risk:

 

These one-way streets need to be regulated to ensure safe manoeuvres can take place at all times and access is maintained for any vehicle including emergency vehicles. 

 

An exemption for cyclists is included to promote cycle movements and to avoid severing the cycling link.  Given that this would mean cyclists would be travelling in a contra-flow to general traffic and it is intended to introduce it without cycle lane road markings. The arrangements will be advised by traffic signs and limited cycle lane markings

 

The One-Way and contraflow cycle facility will be marked out in accordance with the Traffic Signs manual and Traffic Sign Regulations and General Directions.

 

The implementation of the restrictions will continue the reduced levels of rat running traffic in this residential area, contributing to a quieter and safer residential environment.

 

Legal Advice obtained: 

Contact Officer: Tony Hatton, Principal Solicitor, Tel. No: 219 6323  Date provided: 21.12.18

 

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the requirements of public procurement regulations and its Contractual Standing Orders (CSO’s) failing which the decision may be subject to legal challenge.

 

The report seeks approval for the instruction of Urban Vision Partnership Limited to introduce a traffic regulation order at Rooke Street and neighbouring streets as detailed in the report. In that regard, the Council will effectively appoint Urban Vision under the terms of the exclusivity arrangement with them contained in the Development Services Partnership Agreement. In any event, the value of the work does not exceed £10,000, for which CSO’s provide that an informal written quotation from 1 (or more) suitable person(s) or firm(s) is compliant.

 

A Traffic Regulation Order will be required to introduce the one way operation. This should not give rise to any particular legal implications provided the works and procedures are carried out in accordance with the relevant statutory requirements, which would include the consideration of any objections to the proposed TRO.

 

Financial Advice obtained:     

Contact Officer: Alison Woods, Finance Officer, Tel. No: 925 1135, Date provided: 21.12.18

 

The temporary TRO, introduced in 2014, has been lapsed and the cost of the proposed permanent TRO for the scheme will be met by United Utilities.

 

The works to amend the scheme to allow contra flow cycling, as detailed within this report, will be funded from the Highways Block 3 Capital allocation for Made to Move Development Schemes, in the  2018/19 financial year.

 

Procurement Advice obtained:  Not received any comments

 

The following documents have been used to assist the decision process.

Proposal plan, Lead Member report, letters of objection


Contact Officer:        Robert Owen                          Tel No. 0161 7794848

Yogeshwari Patel                    Tel No. 0161 779 4857

 

This decision is not subject to consideration by another Executive   Lead Member.

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

Signed:  Councillor Antrobus                                      Dated:  8th January 2019

Lead Member for Planning & Sustainable Development

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 8th January 2019.

 

This decision will come in force at 4.00 p.m. on 15th January 2019, unless it is called-in in accordance with the Decision Making Process Rules.

 


08/01/2019 - To introduce a new TRO for 'limited waiting with resident permit holders' parking restriction on Chorley Road and 'residents permit parking areas' on Beech Street, Broom Street and Ogden Street, Swinton South, Order 2018 (Combined TRO Ref No 21114 & ref: 412    Recommendations Approved

Decision Maker: Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Made at meeting: 08/01/2019 - Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Decision published: 08/01/2019

Effective from: 16/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Derek Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby authorise the making of the Traffic Regulation Order to introduce ‘limited waiting with permit holders’ parking restriction on Chorley Road and ‘residents parking areas’ on Beech Street, Broom Street and Ogden Street, Swinton South, Salford, Order 2018

 

The Reasons are:

There were a number of Highways Devolved Budget applications for schemes on Chorley Road in 2017, submitted from businesses on both sides of the road as well as a request for additional disabled parking to assist the delivery of the Community Based services at Critchley House.

The request for a Residents Permit Parking scheme for Beech Street was made via a Highways Devolved Budget application in September 2017, signed by many residents on Beech Street. This scheme was prioritised by the Swinton and Pendlebury Highways Task Group.

Due to lack of restrictions in the area commuters are parking for the whole day which reduces parking opportunities for residents and visitors to the shops and services located on Chorley Road.

 

The matter was considered at a meeting of the Traffic Advisory Panel on the 1st November 2018.  After listening to the representations made at the meeting, the Lead Member for Planning & Sustainable Development indicated that he was minded to approve Option 3, as set out in the report (combined both schemes in one scheme) – to amend the proposal for limited waiting parking restrictions to allow permit holders to utilise the bays on Chorley Road as well as those in the adjacent side streets within the existing permit Zone B. This would provide a turnover of parking spaces requested by the businesses on Chorley Road whilst minimising the impact for local residents.   

In addition, the Lead Member for Planning & Sustainable Development made reference to the need for (a) a review to be undertaken regarding the inconsistency in timings with regard to other streets within this zone (Zone B) in order to ensure a consistent approach, and (b) a review to be undertaken of the arrangements in respect of the other side of Chorley Road, which would need to be considered separately due to it falling within a different zone (Zone A).  He also requested that officers explore the possibility of whether a particular space in the area could be made available for parking by non-residents.

Assessment of Risk:   

 

1. Chorley Road:

The scheme for Limited Waiting Parking Places would be operational from 9.00am to 4.00pm, Monday to Friday waiting limited to 2 hours, No return within 2 hours, Exemption for vehicles displaying a valid Parking Permit (ZONE B)

Outside of these hours anybody can park in the streets.

 

Introducing limited waiting with permit holder parking restriction at these locations will remove some of the all-day parking that currently takes place and create a turnover of spaces for visitors to the local shops and amenities, which will improve the vitality of the local area.

 

2. Beech Street, Broom Street and Ogden Street

 

The proposed parking scheme would take the format of signs being erected at the entrance points to the affected streets indicating that only vehicles with a valid parking permit displayed can park in the street. The scheme would be operational from Monday to Friday between the hours 10am to 3pmfor vehicles displaying a valid Parking Permit (ZONE B). Outside of these hours anybody can park in the streets. It is not intended to mark out parking spaces on the carriageway; residents will be able to park their vehicles in the same manner as they do currently park provided that they are not causing any obstruction.

 

Legal Advice obtained: 

Contact officer and telephone number: Azra Furheen, Tel: 0161 234 4173, Date provided: 21.12.18

 

'Where objections are received by the Council following the advertisement of proposals, the decision regarding the implementation of the proposals is delegated to the relevant Lead Member for determination, following consultation with the Council’s Traffic Advisory Panel.  Adhering to this procedure should not give rise to any legal implications.

 

Should the recommendations as set out in this report, be approved for:

1. Chorley Road TRO Ref: 2114

2. Beech Street, Broom Street and Ogden Street TRO Ref: 2131.

 

This will be considered a substantial change to the proposals as advertised.

Regulation 14 of the Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996 (“the Regulations”) states an order making authority may modify an order, whether in consequence of any objections or otherwise, before it is made.

 

Under 14(3) of the Regulations, where modifications appear to make a substantial change in the order, the order making authority shall take the steps required by paragraph (4).

The steps in paragraph (4) are such steps as appear to the order making authority as appropriate;

(a)  Informing persons likely to be affected by the modifications;

(b)  Giving those persons an opportunity of making representations; and

(c)  Ensuring such representations is duly considered by the authority.

 

In complying with the above, the revised proposals should be re-advertised before making any order.

 

Financial Advice obtained:     

Contact officer: Alison Woods, Finance Officer, Tel. No: 925 1135, Date provided: 21st December 2018

 

The cost of the proposed scheme will be met from the Highways Block 3 devolved capital allocation for Swinton and Pendlebury, in the 2017-18 financial year.

 

Procurement Advice obtained: Not received any comments.

 

The following documents have been used to assist the decision process.

Proposal plan, Lead Member report, letters of objection


Contact Officer:        Robert Owen                          Tel No. 0161 7794848

Yogeshwari Patel                    Tel No. 0161 779 4857

 

This decision is not subject to consideration by another Lead Member.

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

Signed:  Councillor Antrobus                                      Dated:  8th January 2019

Lead Member for Planning & Sustainable Development

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 8th January 2019.

 

This decision will come in force at 4.00 p.m. on 15th January 2019, unless it is called-in in accordance with the Decision Making Process Rules.


08/01/2019 - Liverpool Street Corridor. ref: 411    Recommendations Approved

Decision Maker: Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Made at meeting: 08/01/2019 - Joint Lead Member Briefing Planning & Sustainable Development and Housing & Neighbourhoods

Decision published: 08/01/2019

Effective from: 16/01/2019

Decision:

Salford City Council – Record of Decision

 

I, Councillor Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby approve the following:

 

a)    Salford City Council’s commitment for match funding in 2020/21 to provide up to £100,000 to support the Liverpool Street Corridor project.

 

b)    Approves Urban Vision professional fees in the sum of £110,017.33

 

The reasons are – to provide the necessary expenditure to design and deliver the project.

 

Assessment of Risk: Low

The source of the £2.5m Growth Deal funding is from the Greater Manchester Combined Authority (GMCA)

 

Legal Advice Obtained                   Yes     Tony Hatton

 

Part V of the Highways Act 1980 provides various powers under which a highway authority may improve the highways for which it is responsible. These include the variation of relative widths of carriageways and footways; the construction of cycle tracks and the planting of trees. Section 23 of the Road Traffic Regulation Act 1984 provides that a local traffic authority may establish pedestrian crossings, and shall give public notice of such proposals. Such signage and road markings as are required by the Project must be implemented as provided by the Traffic Signs Regulations and General Directions 2016.  

 

As identified in the body of the report it is proposed that Urban Vision Partnership Limited be appointed to provide professional services under the exclusivity terms set out in the Development Services Partnership Agreement, which itself has been procured in accordance with Public Contracts Regulations and the Council’s Contractual Standing Orders.

 

The report confirms the funding is required pending Business Case approval by GMCA. Once Business Case approval has been granted, the Council can then reclaim the expenditure on an ongoing basis, but in the meantime is able to reclaim up to 10% of the Salford Project Management Costs.

 

Any future procurement for works to be undertaken as part of the project must be in compliance with the Council's Contractual Standing Orders and Public Contracts Regulations, as when commissioning contracts for the procurement of goods, services or the execution of works the Council as a ‘contracting authority’ must comply with the Public Contracts Regulations 2015 as well as the provisions of its own Contractual Standing Orders, Financial Regulations and the duties of Best and Social value. That procurement will be subject to further approvals from Procurement Board.

 

The Manchester Framework has been identified as the most appropriate method of procuring the works, and is compliant with the Regulations. The Framework Agreement allows the Council (or group of authorities) to put in place, through open competitive process, an arrangement whereby suppliers can be preselected to supply a defined scope of services under an agreed set of terms and conditions. The terms and conditions established under the Framework Agreement govern the contracts let under the framework although each contract will inevitably have some differences to reflect the agreement struck between the parties to the contract.

 

The framework arrangement enables the Council to call-off the specified works against the agreed set of terms etc. should they wish to do so within the lifespan of the framework. Being party to the Framework Agreement does not place any obligation on an authority to use the framework but provides them with the opportunity to do so, and providers on the framework should be aware that the Council is under no obligation to guarantee a certain volume of work or any work to them, nor is it obliged to use it in every instance.

 

The Council is under a duty to provide "Best Value", and hence reserves the right to provide the works and/or services through whatever resources will provide that best value, which gives the Council flexibility to allow them to consider going out to the wider market as well as using the existing framework arrangement, and using the mini competition format within Manchester City Council’s Civil and Highway Engineering Framework Agreement will give some comfort to the Council in ensuring that value for money is being obtained.

 

Finance Advice Obtained              Yes     Natalie Birchall

 

The costs outlined in this report to design and procure the project will be funded from the Growth Deal 2 grant, £110,017.33. The city council will cash flow the project in advance of grant funding for the project being drawn down. However, it should be noted that that 90% of expenditure incurred up to full business case approval is at the council’s risk and would have to be found from the council’s own resources if the project does not proceed.

There is an agreement for match funding from the city council in 2020/21, which may be offset by agreed S106 contributions. Any additional spend will require further approvals.

 

Procurement Advice obtained       Yes     Christine Flisk

 

The works outlined within the report are being procured compliantly through the Urban Vision Partnership under the exclusivity agreement. The procurement team will work closely with UV to run a mini competition through the Manchester City Council Highways framework. The programme is scheduled to be completed in December 2020 and therefore will extend beyond the end date of the UV partnership; the contract for works must be drawn up with legal services to ensure that any warranties and project liabilities are covered.

 

The following documents have been used to assist the decision process:

Growth Deal 2 Grant Funding Letter (Appendix A)

Transport in Salford 2025

Made To Move report by Chris Boardman, GM Cycling & Walking Commissioner

Lead Member Report

 

Contact Officer: Sarah Alves         Tel no: 0161 779 4918

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed:  Councillor Antrobus                                Dated:  8th January 2019

Lead Member for Planning & Sustainable Development

 

 

 


FOR COMMITTEE SERVICES USE ONLY

 

This decision was published on 8th January 2019.

 

This decision will come into force at 4.00 p.m. on 15th January 2019, unless it is called-in in accordance with the Decision Making Process Rules.

 


03/01/2019 - Business Rates - Collection Fund Estimated Balance Calculation 31 March 2019. ref: 406    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 03/01/2019 - Lead Member for Finance and Support Services Briefing

Decision published: 03/01/2019

Effective from: 11/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that:

 

(1) A £1.283m deficit be declared as the estimated Collection Fund balance as at 31st March 2019 in respect of the business rates retention scheme.  

 

(2) Delegated approval be granted to the S151 officer to approve the business rates estimate for 2019/20 and notify the respective amounts to be distributed to the council and the Greater Manchester Combined Authority (GMCA in relation to its fire and rescue functions).

 

The Reasons are: that the Non-Domestic Rating (Rates Retention) regulations 2013 provide for the operation of the rates retention system through the council’s Collection Fund. They require a local authority to estimate the balance on its Collection Fund for the scheme as at 31st March each year and to notify the government and each relevant precepting authority of the amounts that have been calculated by 31 January in the preceding year. As part of the 100% rates retention pilot any balance is to be distributed to/borne by the council and GMCA (fire element) in the following year based on the prescribed share for each.

 

Options considered and rejected were: n/a the calculation is a statutory requirement.

 

Assessment of Risk: Medium – it is the sixth year of the BRRS and second of the 100% rates retention pilot and therefore trends have not been firmly established.  In particular the potential cost of outstanding appeals is still an extremely volatile area and could continue to have a substantial impact on the ultimate balance. However, some detailed historical evidence has been gathered which does provide some reassurance as to the accuracy of certain assumptions made in the estimate. The Collection Fund will continue to be closely monitored during the year and will be reviewed at outturn 2018/19. The difference between the actual surplus or deficit at that stage will be factored in to future estimated balance calculations.

 

Financial Implications: A £1.283m deficit declaration as the fund balance means that reduced distributions will be made to the council’s general fund and GMCA (fire) in 2019/20.

 

The source of funding is: Revenue resources

Legal Advice obtained: yes

Financial Advice obtained: yes

Procurement Advice obtained: n/a

The following documents have been used to assist the decision process.

Various reports and papers including business rates system reports, the Non-Domestic Rating (Rates Retention) regulations 2013 and appeals information from the valuation office agency. 

 

Contact Officer:  David Eden             Tel No. 793 3228

 

This decision is not subject to consideration by another Lead Member.

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

Signed:  Councillor Hinds                                      Dated:  3rd January 2019

Lead Member for Finance & Support Services

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 3rd January 2019.

 

This decision will come in force at 4.00 p.m. on 10th January 2019, unless it is called-in in accordance with the Decision Making Process Rules.

 


03/01/2019 - Council Tax - Collection Fund Estimated Balance 31 March 2019. ref: 405    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 03/01/2019 - Lead Member for Finance and Support Services Briefing

Decision published: 03/01/2019

Effective from: 11/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that a £0.931m surplus be declared as the estimated Collection Fund balance as at 31st March 2019 in respect of Council Tax.  

 

The Collection Fund regulations require a local authority to estimate the balance on its Collection Fund as at 31st March each year by 15th January and to notify each precepting authority. Any such balance is to be distributed to/borne by the council and the Greater Manchester Combined Authority (GMCA in relation to their police, fire and rescue and general mayoral functions) in proportion to the value of their respective demand and precept.

 

Options considered and rejected were: other estimated balances based on a variety of collection rates modelled to assess the likely impacts on the Collection Fund balance.

 

Assessment of Risk: Low – the Collection Fund is closely monitored during the year and will be reviewed at outturn 2018/19. Any actual surplus or deficit at that stage will be factored in to future estimated balance calculations.

 

The source of funding is: a £0.931m surplus declared as the fund balance means that distributions will be made to the council’s General Fund and GMCA in relation to their police, fire and rescue and general mayoral responsibilities in 2019/20.

Legal Advice obtained: Yes

Financial Advice obtained: the report is produced by the corporate accountancy team.

Procurement Advice obtained: N/A

The following documents have been used to assist the decision process.

Various reports and papers including council tax system reports and the Local Authorities (Funds) (England) Regulations 1992.

 

Contact Officer:  David Eden                                                              Tel No. 793 3228

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

                         

 

Signed: Councillor Hinds                                       Dated:  3rd January 2019

Lead Member for Finance & Support Services

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 3rd January 2019.

 

This decision will come in force at 4.00 p.m. on 10th January 2019, unless it is called-in in accordance with the Decision Making Process Rules.


03/01/2019 - Council Tax - Calculation of Tax Base for Tax Setting Purposes 2019-20. ref: 404    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 03/01/2019 - Lead Member for Finance and Support Services Briefing

Decision published: 03/01/2019

Effective from: 11/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

(1) Note the calculation of the council’s tax base for the financial year 2019/20.

(2) Approve in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount 68,413 calculated by Salford City Council as its council tax base for the financial year 2019/20.

 

The Reason is that the council is required to calculate the council tax base for 2019/20. This "base" figure, expressed as the number of band D equivalent properties in the city, is, for council tax purposes, a fundamental element in the tax-setting process.

 

Options considered and rejected were: other estimates to reflect changes in the next financial year.

 

Assessment of Risk: The Tax Base figure is fundamental to the setting of the council tax levy and hence to the whole budget process.  Miscalculation of the figure would have serious effects and consequences, however, the exercise is regarded as low risk because:-

·         the starting figures are provided by the Valuation Office and a year on year comparison of figures is undertaken by the MHCLG and attention drawn to possible anomalies (if any);

·         the method of calculation is well established and familiar figures are checked for "reasonableness" and their fit with expectations.

 

An element of judgement needs to be made on future anticipated dwelling changes, but these are based on research and information from other council sources.

The source of funding is: n/a.

Legal Advice obtained: yes

Financial Advice: report produced via the corporate accountancy team

Procurement Advice obtained: n/a

The following documents have been used to assist the decision process.

·         Local Government Finance Act 1992

·         The Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012

·         LGA Finance circulars.

·         Various Working Papers in Corporate Services, Finance Division.

 

Contact Officer:  David Eden             Tel No. 793 3228

 

This decision is not subject to consideration by another Lead Member.

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

Signed:  Councillor Hinds                                      Dated:  3rd January 2019

Lead Member for Finance & Support Services

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 3rd January 2019.

 

This decision will come in force at 4.00 p.m. on 10th January 2019, unless it is called-in in accordance with the Decision Making Process Rules.


03/01/2019 - Precept Payments 2019-20. ref: 403    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 03/01/2019 - Lead Member for Finance and Support Services Briefing

Decision published: 03/01/2019

Effective from: 11/01/2019

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that the payment of precepts in 2019/20, should be made in twelve equal instalments on the 20th of each month (or on the first working day thereafter if the 20th falls on a weekend or on a bank holiday) as follows:

 

Tuesday                     23 April 2019

Monday                      20 May 2019

Thursday                   20 June 2019

Monday                      22 July 2019

Tuesday                     20 August 2019

Friday                        20 September 2019

Monday                      21 October 2019

Wednesday               20 November 2019

Friday                        20 December 2019

Monday                      20 January 2020

Thursday                   20 February 2020

Friday                        20 March 2020

 

The Reasons are that the Council is required to agree with precepting authorities a schedule of instalments each year for payments from the Collection Fund to those authorities.

Options considered and rejected were: n/a the dates are in accordance with the general agreement across Greater Manchester Authorities.

Assessment of Risk: Low

The source of funding is: n/a

Legal Advice: n/a

Financial Advice obtained yes

Procurement Advice obtained n/a

The following documents have been used to assist the decision process.

  • Local Authority (Funds) (England) Regulations 1992

 

Contact Officer:        David Eden                                       Tel No 793 3228

 

This decision is not subject to consideration by another Lead Member.

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

Signed:  Councillor Hinds                                      Dated:  3rd January 2019

Lead Member for Finance & Support Services

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 3rd January 2019.

 

This decision will come in force at 4.00 p.m. on 10th January 2019, unless it is called-in in accordance with the Decision Making Process Rules.