{meta} Decisions for call-in

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions recommendations approved (subject to call-in)

23/09/2020 - Request for Approval - Award of a Concession Agreement for Enforcement Agencies - Collection of unpaid Penalty Charge Notices, Council Tax and Business Rates ref: 732    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 23/09/2020 - Procurement Board

Decision published: 23/09/2020

Effective from: 01/10/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The Award of a Concession Agreement forEnforcement Agencies for the collection of unpaid Penalty Charge Notices, Council Tax and Business Rates

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Concession Agreement forEnforcement Agencies for the collection of unpaid Council Tax and Business Rates

Name of Successful Contractor

Rundle & Co Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

03231767

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£0

Contract Value

Contract Duration

36 Months

Contract Start Date

06/10/2020

Contract End Date

05/10/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Sue Virgin x3108

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Enforcement Agency Services Dynamic Purchasing System ref: 953

Funding Source

N/A

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

Ethical Contractor

 

 

Accredited Living Wage Employer

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Concession Agreement forEnforcement Agencies for the collection of unpaid Council Tax and Business Rates

Name of Successful Contractor

Bristow & Sutor

Supplier Registration Number

(to be supplied by Corporate Procurement)

01431688

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£0

Contract Value

Contract Duration

36 Months

Contract Start Date

06/10/2020

Contract End Date

05/10/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Sue Virgin x3108

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Enforcement Agency Services Dynamic Purchasing System ref: 953

Funding Source

N/A

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

Ethical Contractor

 

 

Accredited Living Wage Employer

 

 

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Concession Agreement forEnforcement Agencies for the collection of unpaid Penalty Charge Notices

Name of Successful Contractor

Marston Holding

Supplier Registration Number

(to be supplied by Corporate Procurement)

04305487

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£0

Choose an item.

Contract Duration

36 Months

Contract Start Date

06/10/2020

Contract End Date

05/10/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Andy Devine 07717431738

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Enforcement Agency Services Dynamic Purchasing System ref: 953

Funding Source

N/A

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

Ethical Contractor

 

 

Accredited Living Wage Employer

 

 

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Concession Agreement forEnforcement Agencies for the collection of unpaid Penalty Charge Notices

Name of Successful Contractor

Bristow & Sutor

Supplier Registration Number

(to be supplied by Corporate Procurement)

01431688

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£0

Choose an item.

Contract Duration

36 Months

Contract Start Date

06/10/2020

Contract End Date

05/10/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Andy Devine 07717431738

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Enforcement Agency Services Dynamic Purchasing System ref: 953

Funding Source

N/A

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

Ethical Contractor

 

 

Accredited Living Wage Employer

 

 

 

 

 


 

The Reasons are

 

The City Council uses Enforcement Agents as a means for recovering a variety of unpaid debts, such as Council Tax, NNDR, Housing Benefit Overpayments, Sundry Debts and Parking Enforcement.

Having completed the recent tender process mentioned below those agencies scoring highest impressed with their submissions in terms of their enforcement operations, back office processing systems but also in with their Social Value proposals.

 

There were other options considered but ultimately rejected having followed the YPO Dynamic Purchasing System and conducting a min tendering competition.

 

Yorkshire Purchasing Organisation (YPO) established a Dynamic Purchasing System (DPS) for Enforcement Agencies through the advertisement in the European Journal and their local e procurement portal. 

 

All companies have been approved for inclusion to the DPS by providing information on their policies and procedures and demonstrating their experience within this area. 

 

Invitations to tender by conducting a mini competition were issued to all contractors that have been approved and included within the DPS.

 

A decision was made to put each service into their own specific lot which consisted of two lots as follows;

 

·       Lot 1 - Bailiff and Enforcement Services for collection of Council Tax and Business Rates Liability Orders

·       Lot 2 – Collection of Unpaid Penalty Charge Notices

 

There were 8 bids received for each Lot.  There is no pricing element applicable, hence the evaluation is based 100% on quality and those top 2 bids scoring highest were accepted and the remaining 6 rejected.

 

Assessment of Risk: High – If the agreement is not approved there will be no facility to collect the outstanding debt

 

This is a concession agreement therefore no funding required.

 

Legal Advice Supplied by: Tony Hatton, Principal Solicitor, The Shared Legal Team

Financial Advice Submitted by:  Martin Anglesey, Finance Officer.

Parking Services element: Cost neutral due to charges being added to PCN income.

Enforcement Agency to realise Parking revenue which otherwise may not be received from debtors.

 

Procurement Advice Supplied by Emma Heyes, Category Manager, The Corporate Procurement Team

 

The use of the Dynamic Purchasing System established by the Yorkshire Purchasing Organisation is fully compliant with the EU Procurement Contracts Regulations therefore also conforms with the councils contractual standing orders.

 

HR Advice N/A

 

Climate Change Implications, submitted by Michael Hemingway, Principal Officer Climate Change, Environment Policy Team

 

The following documents have been used to assist the decision process.

Tender submissions.

 

Permission to go out to tender was granted at Procurement Board on 16th October 2019.

Contact Officer: Andy Devine (Parking)      Sue Virgin (Council Tax/ Housing Benefits)

Telephone number: 07717431738              793 3108

 

This matter is also subject to consider by the Lead Member for Planning & Sustainable Development and Lead Member for Finance and Support Services. The Lead Members have been consulted and are supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.

 

 

 

Signed: BILL HINDS          Dated: 23 September 2020.

          Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 23 September 2020

*         This decision will come in force at 4.00 p.m. on 30 September 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


23/09/2020 - Request for Approval - Contract Award - Salford Residents Funeral Service ref: 731    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 23/09/2020 - Procurement Board

Decision published: 23/09/2020

Effective from: 01/10/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

The award of the Salford Residents Funeral Service as detailed below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Residents Funeral Service

Name of Successful Contractor

            Kane’s Funeral Directors

Supplier Registration Number

(to be supplied by Corporate Procurement)

                         07550105

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£165,000

Per Annum (estimated average)

Contract Duration

36 months

Contract Start Date

01/10/2020

Contract End Date

30/09/2023

Optional Extension Period 1

12 months to 30/09/2024

Optional Extension Period 2

12 months to 30/09/2025

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Dominic Clarke 01619251109

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Procedure

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

X

 

Accredited Living Wage Employer

X

 

 

 


 

The Reasons are: The tender received was the Most Economically Advantageous Tender (MEAT).

 

Options considered and rejected were: None considering the tender process undertaken.

 

Assessment of Risk: Low given extremely positive response to the previous contract and from all partners/community.

 

Legal Advice : Supplied by: The Shared Legal Service

 

Financial Advice : Paul Guest -Salford City Council Finance section. The Salford Residents Funeral Service provides lower funeral costs for Salford residents without impacting upon Bereavement Services income. The savings to residents comes from reduced charges from the Funeral Directors element of the funeral services

 

Procurement Advice : Supplied by:  Deborah Derbyshire x 6244.

 

The procurement process is included in the report above which complies with the Council’s Contractual Standing Orders.

 

HR Advice obtained: N/A

 

Climate Change Implications obtained:  Considered and not relevant.

 

Contact Officer: Dominic Clarke             Telephone number: 0161 925 1109

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel

 

Signed: BILL HINDS          Dated: 23 September 2020

          Lead Member

 

*         This decision was published on 23 September 2020  

*         This decision will come in force at 4.00 p.m. on 30 September 2020 unless it is called-in in accordance with the Decision Making Process Rules.


23/09/2020 - Request for Approval - Exception to Contractual Standing Orders - Sexual Health Services (Pre-exposure Phrophylaxis to prevent HIV) ref: 733    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 23/09/2020 - Procurement Board

Decision published: 23/09/2020

Effective from: 01/10/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:Commissioning of Pre-Exposure Prophylaxis (PrEP) medication to prevent transmission of HIV for high risk populations.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Commissioning of Pre-Exposure Prophylaxis (PrEP) medication to prevent transmission of HIV for high risk populations

Name of Successful Contractor

Bolton NHS Foundation Trust

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£111,687 (£159,553)

Per Annum (estimated average)

Contract Duration

9 months

Contract Start Date

01/07/2020

Contract End Date

31/03/2021

Optional Extension Period 1

Plus 1 subject to funding

Optional Extension Period 2

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Helen Dugdale 0161 793 3543

Lead Service Group

Public Health

How the contract was procured?

(to be supplied by procurement)

Contract insertion existing provider

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

 

Funding Source

External Funding Source (please identify below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

 

 


 

The Reasons are:

 

The Department of Health and Social Care (DHSC) is providing ringfenced PrEP funding to Local Authorities. Salford is the lead Commissioner for Salford and Bolton Sexual Health Services. Bolton’s PrEP allocation is £26,560 for 2020-21.

 

PrEP needs to be provided urgently as the PrEP IMPACT Trial is ending early October 2020. Service users on the trial will need to continue taking PrEP. New high-risk service users also need access.

 

Note. A plus one, subject to funding, is being sought, which takes the budget over the £150,000 Delegated Decision Notice limit.

 

Options considered and rejected were

N/A

 

Assessment of Risk

Low risk

 

The source of funding is

Department of Health and Social Care

 

Legal Advice obtained

 

Financial Advice obtained

 

Procurement Advice obtained

 

HR Advice obtained

N/A

 

Climate Change Implications obtained

N/A

 

 

 

The following documents have been used to assist the decision process.

PrEP Local Authority National Service Specification insert.

NHS England Provider contract to pay for the medication only part of the treatment.

 

Contact Officer: Helen Dugdale

Telephone number: 0161 793 3543

 

This matter is also subject to consider by the Lead Member for Lead Member for Adult Services, Health and Wellbeing.

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The relevant Scrutiny Committee to call in the decision is the Health and Social Care Scrutiny Panel.

 

Signed:  BILL HINDS         Dated: 23 September 2020

          Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 23 September 2020

*         This decision will come in force at 4.00 p.m. on 30 September 2020 unless it is called-in in accordance with the Decision Making Process Rules.