{meta} Decisions for call-in

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions recommendations approved (subject to call-in)

07/08/2019 - Request for Approval - Contract Award - Integrated Children & Adults Social Care Case Management and Integrated Finance System ref: 535    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 07/08/2019 - Procurement Board

Decision published: 15/08/2019

Effective from: 23/08/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

 

 

Detail required

Title/Description of Contracted Service/Supply/Project

Integrated Adults and Children’s Social Care Case Management and integrated Finance System 

Name of Successful Contractor

Liquidlogic Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

04006349

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£1,840,099 

Full Project

Contract Duration

60 Months

Contract Start Date

TBC*

Contract End Date

TBC*

Optional Extension Period 1

24 months

Optional Extension Period 2

months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Steven Fry

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Crown Commercial Services 

Data and Application Solutions RM3821  

Lot 3c Community Health & Social Care 

Start 25/01/2019 

Ends 24/01/2021 

Funding Source

Combination of Above (please detail below)

Capital and revenue Budget

 

* The contract start date will be determined once the implementation team has agreed a Go-Live date 


 

The Reasons are:

The Council’s current Social Care Case Management system (CareFirst) which has been used in the Council since 2001, now has a number of limitations, in terms of meeting both current and future needs of the Council.

Carefirst is not being further developed by its supplier, and is outdated. It has been the cornerstone of all social work case management in Salford for many years, and approximately £56m per year is paid out through it to providers and individuals.  

Current Social work practices are in many cases defined and held back by the limitations of Carefirst, and there is a pressing need for change to a specialised social care case management system that meets the needs of a complex workforce, offers good integration with health partners and other 3rd party professionals, and offers a range of portals for citizen and professional engagement.

A full business case was prepared to provide the justification to go out to tender to replace Carefirst in December 2018.

 

Options considered and rejected were:

The business case detailed various options and those which were rejected were to do nothing and remain with Carefirst, full OJEU tender via the open marketplace, and upgrade the current system via direct negotiation.

 

Assessment of Risk:

A significant risk lies with the council if we choose not to replace Carefirst. It is an outdated and inflexible system that is the cause of significant frustration for a large user-base, many of whom have had to evolve elaborate and time-consuming workarounds to perform their daily duties. It is running at the limits of its capacity.  Given the large amounts of money administered through it, and the core services delivered and administered through it, alongside the need for increased efficiency, remaining with the status quo will reduce our ability to provide a responsive and efficient service in this area. 

 

Liquidlogic is the market leader in social care provision around the UK and in GM. It has many items of functionality that our services can take advantage of. As such, its acquisition would represent opportunity rather than risk 

 

The source of funding is:

Capital Programme and Revenue budget (see comments above and Finance comments below) 

 

Legal Advice obtained:

 

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the public procurement regulations and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so.?? 

 

The purpose of a framework agreement is to select, through a procurement/evaluation process, a provider who can meet the service requirements of the Council, as and when those services are required. If they are required the Council will undertake an exercise to call on the services from one or more of the providers who have been selected to be on the framework and this may be through a number of ways including further competition or direct award. A contract will then be formed between the Council and chosen provider based on the call off contract terms of the framework. 

 

The Crown Commercial Service call off?contract terms are robust terms and provide for sufficient rights, protections and remedies for Salford calling off this contract under the framework.?? 

 

Financial Advice obtained:

 

The approved capital programme for 2019/20 includes £1,000,000 for the purchase of a Carefirst successor system. The capital cost of the successful tender is £1,230,712. Therefore, a commitment to an additional £230,712 in the 2020/21 capital programme will be necessary if the proposal in this report is agreed. 

 

Section 6 of this report identifies running costs for the replacement system at £53,956 per annum above current costs by year three of operation. In an environment when revenue budgets are already under pressure, it will be necessary to identify and agree between services which revenue budgets will bear these additional costs.  

 

Procurement Advice obtained:

 

Salford City Council’s contractual standing orders stipulates that if there is a suitable framework in place this must be used unless there is an auditable reason not to do so. 

 

Crown Commercial Services Data and Applications Solutions was selected as the route to market as this is a very recently let OJEU compliant framework which went live in February 2019, and gave the Council access to the most suitable providers in the marketplace for Social Care systems.  Lot 3c Community Health & Social Care has 15 suppliers and all were invited to bid via The Chest. 

 

Four bids were received, and two were found to not meet the full specification of requirements and were therefore excluded. 

 

The bidder that has been selected has been successful on the basis that they have provided the tender which has scored the highest and therefore offers the Most Economically Advantageous Tender of both quality and cost aspects. 

 

Following approval the Crown Commercial Services framework Call-Off documents will need to be completed to form the contract between the parties. 

 

Contact Officer:  Steven Fry                              Tel No 793 3641

 

 

 

 

*         Councillor Hinds has been consulted separately on this decision in his          capacity as Lead Member for Finance and Support Services.   

 

*         The appropriate scrutiny committees to call-in the decision are the Children’s Scrutiny Panel and the          Health and Social Care Scrutiny Panel.

 

 

Signed:      PAUL DENNETT                  Dated:    15 August 2019     

                  City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on  15 August 2019.

 

*         This decision will come in force at 4.00 p.m. on 22 August 2019 unless it is called-in in accordance with the Decision Making Process


12/08/2019 - Liverpool Street/ Kara Street, Langworthy ref: 534    Recommendations Approved (subject to call-in)

Decision Maker: Property / Regeneration Briefing

Made at meeting: 12/08/2019 - Property / Regeneration Briefing

Decision published: 14/08/2019

Effective from: 22/08/2019

Decision:

Salford City Council - Record of Decision

DISPOSAL OF LAND AT LIVERPOOL STREET, SALFORD

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:-

 

1.    Approve the disposal of a site extending to approximately 3.46 acres (1.4 hectares) at Liverpool Street and Kara Street. to the preferred bidder, subject to a formal report to be brought forward approving the detailed terms and conditions

 

2.    Instruct and authorise Urban Vision Partnership to progress, negotiate and finalise heads of terms with the preferred bidder.

3.    Authorise Urban Vision Partnership to revert back to the remaining bidder to advise them that their bid has been unsuccessful.  

 

The Reasons: To facilitate the disposal of the site and generate a capital receipt for the Council.

 

The subject site which comprises two plots totalling 3.46 acres was marketed for sale in December 2018 for a residential led scheme. 9 bids were received and 2 were shortlisted by the City Mayor on the 25th March 2019.

 

This decision to appoint a preferred developer for the Liverpool St/Kara St development opportunity with be subject to a further report once Ground Investigations and other investigations have been completed , but based on the proposals to date the scheme will deliver 149 units of which 60% will be affordable.

 

Both parties were requested to submit for pre-application planning advice and to submit further offers based on the advice given.

 

Officers have reviewed the offers submitted by the parties and approval is now sought to select the preferred bidder and negotiate the detailed terms and conditions which will be subject to formal approval.

 

Assessment of Risk is Low

 

The source of funding:  N/A

 

Legal Advice obtained:  Yes - David Green, Group Manager (Property)

     City Solicitor’s Division

 Financial Advice obtained:  Yes - Alex Archer, Finance Manager

 

The following documents have been used to assist the decision process:

Report submitted to Property/Regeneration Briefing on 12 August 2019


Contact Officer: Jane Ashworth (Urban Vision)Tel No 0161 779 6092

This decision is not subject to consideration by another Lead Member /Strategic Director

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett

City Mayor

Dated: 12 August 2019

 

 

*           This decision was published on Wednesday 14 August 2019                                              

*           This decision will come in force at 4.00 pm on Wednesday 21 August 2019  unless it is called-in in accordance with the Decision Making Process Rules.

 

 


12/08/2019 - Asset of Community Value - Cheltenham Crescent Playing Field ref: 533    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 12/08/2019 - Property / Regeneration Briefing

Decision published: 14/08/2019

Effective from: 22/08/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Salford City Council Constitution do hereby approve the land on the East Side of Legh Street(Cheltenham Crescent Playing Field) Kersal, be declared as an Asset of Community Value and included on the council’s list as such

 

The Reasons are:  On 7th November 2018 Bais Malka Ltd (t/a Beis Malka Girls School) nominated Cheltenham Crescent Playing Field for inclusion in Salford City Council’s List of Assets of Community Value. The nomination was accepted as valid on 17th October 2018.

 

Part 5 Chapter 3 of the Localism Act 2011, and the Assets of Community Value (England) Regulations, which together deliver the “Community Right to Bid”, aim to encourage communities to become more active in joining together to save and take over assets which are significant to them. The scheme gives communities the opportunity to identify assets of community value and have them listed on a List of Assets of Community Value that every council is required to maintain.

 

The council has a requirement to consider each application to have an asset listed against criteria set out in the legislation.

 

The criteria are essentially;

a)    The application comes from a Qualifying Group (as defined in the Act)

b)    That the asset to which the application refers does, or has in the recent past, have a principal use which furthers the communities’ social wellbeing or social interests

c)    The asset is realistically likely to further the communities’ social wellbeing or social interests in the future.

 

Options considered and rejected were: None, the City Council has a statutory requirement to consider and determine accordingly any applications submitted under Part 5 Chapter 3 of the Localism Act 2011.

 

Assessment of Risk: Low If the Council accepts that the land is of community value  then the authority must include the land in its list of assets of community value.

 

Land that is listed as an asset of community value will remain on the list for a period of five years beginning with the date of the entry unless the owner enters into a ‘relevant disposal’ of the land in accordance with the requirements of the Act.

 

A ‘relevant disposal’ means a disposal of the freehold with vacant possession or the grant or assignment of a qualifying leasehold estate with vacant possession. A qualifying leasehold estate is one which, when granted, had at least 25 years to run.

 

For the avoidance of doubt, the Act does not provide community interest groups with a right to purchase assets, entitle them to a discount or give them first refusal on any purchase.

 

The source of funding: N/a

 

Legal Advice obtained: Ann Rowlands, Senior Lawyer of Joint Legal Service

 

Financial Advice obtained: Gemma Singleton, Salford City Council

 

The following documents have been used to assist the decision process:

·         Report to The City Mayor’s Property/Regeneration Briefing on 12th August 2019.

·         Localism Act 2011

·         Assets of Community Value (England) Regulations 2012

·         Community Right to Bid: Non-statutory advice note for Local Authorities

 

Contact Officers:

Adele Stewart           Tel. No. 0161 604 7792

 

This decision is not subject to consideration by another Lead Member /Strategic Director

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett

City Mayor

Dated: 12 August 2019

 

 

*           This decision was published on Wednesday 14 August 2019                                             

*           This decision will come in force at 4.00 pm on Wednesday 21 August 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


12/08/2019 - Private Rented Sector - Langworthy, Weaste and Seedley ref: 532    Recommendations Approved (subject to call-in)

Decision Maker: Property / Regeneration Briefing

Made at meeting: 12/08/2019 - Property / Regeneration Briefing

Decision published: 14/08/2019

Effective from: 22/08/2019

Decision:

Salford City Council - Record of Decision

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council constitution do hereby:

 

  • Authorise the designation of a Selective Landlord Licensing Scheme, under Part 3 of the Housing Act 2004 in Langworthy, Weaste & Seedley area having regard to the evidence base, the consultation responses, the legislative requirements, non-statutory guidance  and confirms the boundary of the Scheme;

 

  • Authorise the proposed fee structure for the Langworthy, Weaste & Seedley Selective Landlord Licensing Scheme;

 

  • Authorise the proposed Licence Conditions for the Langworthy, Weaste & Seedley  Selective Landlord Licensing Scheme;

 

  • Authorise officers to carry out all necessary actions to publicise the designation of the area for Selective Landlord Licensing so as to comply with the requirements of the Housing Act 2004.

 

The Reasons are that: having considered all of the available evidence and the representations made in accordance with the public consultation (and not withdrawn) I am satisfied that the first set of general conditions as laid out in section 80 of the Housing Act 2004 are met and that making a designation will, when combined with other measures taken in the area by the local housing authority, or by persons together with the local housing authority, contribute to the improvement of the social or economic conditions in the area.

 

I have considered whether there are any other courses of action available to the local housing authority that might provide an effective method of achieving the objective that the designation would be intended to achieve and consider that making the designation will significantly assist the local housing authority to achieve the objectives (whether or not they take any other course of action as well). It is considered that the scheme will complement the wider regeneration in the area that Salford City Council is helping to deliver.  Selective Licensing will address existing issues of poor property and tenancy management in privately rented accommodation.  The scheme will also ensure that new landlords investing in the designated area understand what is expected of them and will sustain the strong community that the regeneration programmes have worked hard to establish.

 

Options considered and rejected were: -

  • Take no action – this would be inconsistent with established Council policy and would fail to address the legitimate concerns of residents, local elected members and other stakeholders regarding the impact of the private rented sector on the local housing market.
  • Defer the introduction of selective licensing in Langworthy, Weaste & Seedley area – A review of available evidence and current policy identifies the area of Langworthy, Weaste & Seedley with the highest priority for the use of Selective Licensing.

 

Assessment of Risk. Low

The Council believes it has made a robust case for the designation of a Selective Licensing Scheme.  The consultation shows that there is support for the scheme amongst local residents; and some local landlords.

 

However, feedback received to the consultation on the proposal clearly shows that there is a need to more clearly communicate the impacts and potential benefits of licensing to the community. Failure to do this could present a reputational risk to the City Council.

 

The majority of landlords who responded to the consultation did not support the proposal,

 

Any decision that the City Council makes with regards to this proposal could be subject to legal challenge.

 

 

The source of funding is: The Government’s intention is that Landlord Licensing will be self funding over the five year licensable period. The initial set up costs will be funded from the Private Sector Housing Capital Enforcement budget.

 

Legal Advice obtained. Yes. Contact Officer: Melinda Edwards

Financial Advice obtained. Yes Paul Hutchings

The following documents have been used to assist the decision process.

Report submitted to Property/Regeneration Briefing on 12 August 2019

Contact Officer:  John Wooderson/Sarah Hughes                   

Tel No. 0161 793 2922

 

This decision is not subject to consideration by another Lead Member /Strategic Director

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

 

 

 

 

Signed: Paul Dennett        

City Mayor

Dated: 12 August 2019

 

 

*           This decision was published on Wednesday 14 August 2019                                             

*           This decision will come in force at 4.00 pm on Wednesday 21 August 2019  unless it is called-in in accordance with the Decision Making Process Rules.

 

 

 

 

 


12/08/2019 - Plot E7/E8 Chapel Street - Homes England Housing Infrastructure Fund ref: 531    Recommendations Approved (subject to call-in)

Decision Maker: Property / Regeneration Briefing

Made at meeting: 12/08/2019 - Property / Regeneration Briefing

Decision published: 14/08/2019

Effective from: 22/08/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Salford City Council Constitution do hereby

 

1.    Approve the Council entering into a grant funding agreement with Homes England for the receipt of a maximum sum of £1,176,819 in relation to the Housing Infrastructure Fund (Marginal Viability Fund) for Plot E7/E8 Chapel Street.

2.    Approve the Council entering into a grant funding agreement with English Cities Fund for the provision of onward funding of the maximum sum of £1,176,819 in relation to the Housing Infrastructure Fund (Marginal Viability Fund) for Plot E7/E8 Chapel Street

3.    Provide delegated authority to the Strategic Director Place, City Solicitor and Chief Finance Officer to negotiate and finalise the detailed financial, commercial and contractual arrangements in respect of the proposed grant from Homes England to the Council.

4.    Provide delegated authority to the Strategic Director Place, City Solicitor and Chief Finance Officer to negotiate and finalise the detailed financial, commercial and contractual arrangements in respect of the proposed onward grant from the Council to English Cities Fund.

5.    Authorise the City Solicitor to enter into and complete all necessary agreements or documents to give effect to the above recommendations. 

The Reasons are to enable the council to draw down the Housing Investment Fund Marginal Viability grant funding from Homes England and to enable the council to enter into an onward grant funding agreement with English Cities Fund to pass on the council’s obligations under the grant agreement. 

Options considered and rejected were – None.

Assessment of Risk: Low – The obligations in the Grant Funding Agreement will be transferred to English Cities Fund via a back to back legal agreement.

The source of funding is Housing Investment Fund Marginal Viability.

Legal Advice obtained – Laura Gledhill, Principal Solicitor, Commercial Legal Team, Shared Legal Service

Financial Advice obtained – Natalie Birchall, Finance Officer

The following documents have been used to assist the decision process: Report to The City Mayor’s Property/Regeneration Briefing on 12th August 2019.

 

Contact Officers:

Ian Thompson, Principal Programme Manager, Investment, 0161 793 2415

Lyndsey Priestley, Project Manager, 0161 793 3444

 

This decision is not subject to consideration by another Lead Member /Strategic Director

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

Signed: Paul Dennett        

City Mayor

Dated: 12 August 2019

 

*           This decision was published on Wednesday 14 August 2019                                             

*           This decision will come in force at 4.00 pm on Wednesday 21 August 2019  unless it is called-in in accordance with the Decision Making Process Rules.