{meta} Decisions for call-in

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions recommendations approved (subject to call-in)

03/04/2019 - Request for Approval - Contract Extension - Sexual and Reproductive Health Services ref: 476    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 03/04/2019 - Procurement Board

Decision published: 17/04/2019

Effective from: 27/04/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of the contract for Sexual and Reproductive Health Service Salford and Bolton as detailed in the table below:

Detail required

Contract Reference

Title/Description of Contracted Service/Supply/Project

Sexual and Reproductive Health Service

Name of Contractor

Bolton Foundation Trust

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension

£3,239,391

(£1,750,000 from Salford)

Per Annum (estimated average)

Existing Contract Term

01/07/2016

to

30/06/2019

Extension Period Requested

01/07/2019

to

30/06/2021

Contact Officer (Name & number)

Kate Shethwood (0161 793 3537)

Lead Service Group

Public Health

Funding Source

Combination of Above (please detail below)

 

Salford Council contribution is held in the Adults Integrated Pooled Fund (previously Public Health Grant)

Bolton Council also contribute

 

The Reasons are: To deliver Sexual and Reproductive Health Services in a joint commission with Bolton Council to provide:

 

·     Detection and treatment of STIs and HIV and promotion of sexual health and STI prevention, including chlamydia screening in young people. Timely detection and treatment is key to reduce spread and potential outbreaks

·     Reduce late diagnosis of HIV and encourage routine testing

·     Reduce unintended conceptions (adults and young people) through prescribing and promotion of contraception

·     Outreach to sex-on-premises venues

·     Educational outreach, group and 1:1 support in young people’s settings and professional training provision

·     Tier 3 ‘hub’ located at Goodman Centre / Lanceburn Health Centre

·     Community clinics located across Salford (x5)

 

Options considered and rejected were: to go out to full re-tender.

Assessment of Risk: medium

The source of funding is: CCG and Local Authority Adults pool.

Legal Advice obtained: yes

Financial Advice obtained: yes

Procurement Advice obtained: yes

The following documents have been used to assist the decision process.

Procurement Board: Request for Approval for Award of Public Health contract for the Sexual and Reproductive Health Service Salford and Bolton. 17/02/2016 – Approved.

Extension and Sexual Health Improvement Briefings:

Service and Finance Group – 20th February 2018

Lead Member Briefing – Adults, Health and Wellbeing – 5th March 2019 – Approved.

Leadership Meeting – Children’s – 7th March 2019

Lead Member Briefing – Children’s – 14th March 2019

 

Contact Officer:  Kate Shethwood (0161 793 3537)

 

*         The Lead Members for Adult Services, Health & Wellbeing and Children’s & Young People’s Services have previously been briefed on the proposed extension and indicated their support for it.

 

*         The appropriate scrutiny committee to call-in the decision is the Adult and Social Care Scrutiny Panel.

 

 

 

Signed:        PAUL DENNETT                           Dated:      17 April 2019                                                      

                     City Mayor

 

 

 

This decision was published on 17 April 2019

This decision will come in force at 4.00 p.m. on 26 April 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 


03/04/2019 - Request for Approval - Contract Extension - GM Sexual Health Improvement Programme - HIV Prevention, Care and Support ref: 475    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 03/04/2019 - Procurement Board

Decision published: 17/04/2019

Effective from: 27/04/2019

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of the Contract for GM Sexual Health Improvement Programme (HIV Prevention, Care and Support) as detailed in the table below:

Detail required

Contract Reference

Title/Description of Contracted Service/Supply/Project

GM Sexual Health Improvement Programme (Targeted Sexual Health Promotion and HIV Prevention, Care and Support)

Name of Contractor

BHA for Equalities (on behalf of PaSH Partnership)

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£1,806,096

(£276,000 Salford Council contribution)

Plus variation worth £538,212 (GM H&SC Partnership – no additional Salford Council funding)

Total £2,344,308 over 27 months

Full Project

Existing Contract Term

01/07/2016

to

30/06/2019

Extension Period Requested

01/07/2019

to

30/06/2021

Contact Officer (Name & number)

Kate Shethwood (0161 793 3537)

Lead Service Group

Public Health

Funding Source

Combination of Above (please detail below)

 

Pooled CCG and LA Budget – Salford contribution

Other GM Local Authorities – rest of core contract value

Greater Manchester Health and Social Care Partnership (hosted by Oldham CCG) - for variation funding

 

The Reasons are: To deliver HIV Prevention, Care and Support for Salford, and the rest of the GM city region, in a joint commission to:

 

·            Support the Council and the partner organisations to achieve the aims of the Halve It campaign that Salford City Council and the Salford Health and Wellbeing Board signed up to in 2015 and the Fast Track City commitment made by the 10 Council Leaders and the Greater Manchester Mayor in November 2018, to eliminate new transmissions of HIV within a generation.

 

·            Support the Greater Manchester Health & Social Care Partnership ‘HIV-E’ project, which will provide dedicated resource and momentum behind this pledge. This will build on the existing collaborative intentions which were fundamental to the contract discussed here for extension and will fund new aspects to the GM approach.

 

·            Deliver closer integration of services across the city region as we recognise that service users already choose services from each other’s areas and chose sexual partners from other areas;

 

·            Provide services that have a shared standard and quality for testing and other interventions;

 

·            continue to benefit from the economies of scale we receive by collaboratively commissioning across Greater Manchester.

 

·            be at the heart of a HIV and STI prevention and support delivery model that will ensure the best possible service and subsequent health outcomes for Salford’s residents.

 

 

Options considered and rejected were: to go out to full re-tender.

Assessment of Risk: medium

The source of funding is: CCG and Local Authority adults pool.

Legal Advice obtained: yes

Financial Advice obtained: yes

Procurement Advice obtained: yes

The following documents have been used to assist the decision process.

Procurement Board Original Award of Contract: Approve the Award of the Public Health contract for the Greater Manchester Sexual Health Improvement Programme (GMSHIP). 19th April 2017.

Lead Member Briefing – Adults, Health and Wellbeing – 5th March 2019 – Approved.

Leadership Meeting – Children’s – 7th March 2019

Lead Member Briefing – Children’s – 14th March 2019

Contact Officer:  Kate Shethwood (0161 793 3537)

 

 

*         The Lead Members for Adult Services, Health & Wellbeing and Children’s & Young People’s Services have previously been briefed on the proposed extension and variation and indicated their support.

 

*         The appropriate scrutiny committee to call-in the decision is the Adult and Social Care Scrutiny Panel.

 

 

 

Signed:        PAUL DENNETT                           Dated:      17 April 2019                                                      

                     City Mayor

 

 

 

This decision was published on 17 April 2019

This decision will come in force at 4.00 p.m. on 26 April 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


17/04/2019 - Request for Approval - Exception to Contractual Standing Orders - Joint recruitment of a Project Worker - Safer Futures Harmful Sexual Abuse Therapeutic and Assessment Service ref: 473    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 17/04/2019 - Procurement Board

Decision published: 17/04/2019

Effective from: 27/04/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·        Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, or materials or services exclusively provided by a statutory undertaker or other bodies.

·       There are value for money reasons justifying an exception.

 

(2)  The award of the Contract for Sexually Inappropriate/Harmful Behaviour Project as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

Sexually Inappropriate/Harmful Behaviour Project

Name of Successful Contractor

Barnardo’s

Supplier Registration Number

(to be supplied by Corporate Procurement)

n/a

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£54,000

Full Project

Contract Duration

24 months

Contract Start Date

01/10/2018

Contract End Date

30/09/2020

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Jane Roberts 793 2568

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

Specialist services/supplies which are available only from one supplier. For example, specialist niche consultants or suppliers where there is a sole supplier of patented or proprietary articles, materials or services exclusively provided by a statutory undertaker or other bodies

X

For reasons of compatibility with existing services/products – for example, equipment that needs parts from its own manufacturer

Where any of the standing orders are inconsistent with any legislative requirements, in which instance the provisions of the appropriate legislation shall prevail

Where the Council can demonstrate that an integrated or strategic approach to procurement is being implemented and there is a requirement to align services or contracts to co-terminus end dates

There are value for money reasons justifying a CSO Exception

X

School Governors: in relation to the Local Management of Schools (LMS), where schools have adopted their own standing orders

The shared legal service, in respect of the appointment of counsel

Strategic Director of CHSC: contracts for the provision of personal care services or facilities pursuant to the National Health Service and Community Care Act 1990

Funding Source

Revenue Budget

 

The Reasons are: the recruitment of a project worker will mean a more responsive and cost effective service to replace the expensive spot purchasing, and with a more co-ordinated approach will in the long term provide substantial savings.­­­­­­­­­

Options considered and rejected were not to award the contract and continue with the spot purchasing.

Assessment of Risk: without the specialist service children and young people would not have access to therapeutic interventions to challenge their behaviour.

The source of funding is Revenue budget.

Legal Advice obtained from Tony Hatton, Principal Solicitor.

Financial Advice obtained from Ian Johnson, Finance Officer.

Procurement Advice obtained from Christine Flisk, Procurement Manager.

The following documents have been used to assist the decision process.



Contact Officer:  Jane Roberts                          Tel No 793 2568

 

 

*         The Lead Member for Children’s and Young People’s Services has been consulted and is supportive of this initiative.

 

*         The appropriate scrutiny committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

 

 

 

 

Signed:                                                             Dated:      17 April 2019  

                     Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 17 April 2019.

 

*         This decision will come in force at 4.00 p.m. on Friday 26 April 2019   unless it is

called-in in accordance with the Decision Making Process Rules.


17/04/2019 - Request for Approval - Contract Award - Storage Area Network Refresh ref: 474    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 17/04/2019 - Procurement Board

Decision published: 17/04/2019

Effective from: 27/04/2019

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board), in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for the refresh of the Council’s storage area network and maintenance as detailed below:

 

Detail required

Title/Description of Contracted Service/Supply/Project

Storage Area Network Refresh

Name of Successful Contractor

ANS Group Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

1569256

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£461,435

Full Project

Contract Duration

36 Months

Contract Start Date

01/05/2019

Contract End Date

30/04/2022

Optional Extension Period 1

0 months

Optional Extension Period 2

0 months

Contact Officer (Name & number)

David Hunter

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Crown Commercial Services Technology Products 2 (RM 3733) framework

Funding Source

Capital Programme

 


 

The Reasons are: Salford City Council is now in a position where we must refresh and add capacity to our current data centre cloud infrastructure to maintain current service levels and meet demand to support efficiency projects within the Council. This additional capacity / refresh was initially planned to take place 12 months ago and was held back pending our Cloud Readiness assessment and further technology advancements. Services are now being affected and we must now take the step of tactically refreshing what we have and allowing for further business case planning around our cloud migration strategy.

Options considered and rejected: none - all 29 companies on the Crown Commercial Services Framework, Lot 1 (Hardware) Technology Products 2 (RM 3733), were invited to submit bids. Of these 29, only the incumbent supplier submitted a bid.

Assessment of Risk: The risk of not proceeding with this purchase is that the council would be running the storage platform with no maintenance agreement in place or unable to extend maintenance for some elements of the platform in the next financial year.

The source of funding is the capital programme.

Legal Advice obtained: Tony Hatton.

Financial Advice obtained: Joanne Garvin.

Procurement Advice obtained: Emma Heyes.

 

Contact Officer:       David Hunter           Tel No 793 3911

 

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Overview & Scrutiny Board.

 

 

 

 

 

 

 

Signed:                                                             Dated:     17 April 2019               

                     Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 17 April 2019

*         This decision will come in force at 4.00 p.m. on Friday 26 April 2019 unless it is called-in in accordance with the Decision Making Process Rules.